Administrative Coordinator - MEC Transportation

Requisition ID: 183027

Job Level: Entry Level

Home District/Group: MEC Transportation District

Department: Administration

Market: Transportation

Employment Type: Full Time

Position Overview

The Project Administrative Assistant will provide on-site administrative support for a large-scale data center construction project. This role ensures smooth coordination between field operations, subcontractors, vendors, and corporate teams. The ideal candidate is detail-oriented, proactive, and experienced in construction administration within fast-paced environments.

District Overview

Mass. Electric Construction Co. (MEC) is a subsidiary of Kiewit Corporation, and an industry leader in transit and rail systems' construction and maintenance throughout the United States and Canada. MEC specializes in the installation of Overhead Contact Systems (OCS), Traction Power Substations (TPSS), Signaling and Train Control, Communications, and Control Centers.

At MEC we maintain our commitment to hire the best people, provide the training needed to keep up with the demands of today's work environment, and the opportunities to grow and advance within our organization. As the most experienced installer of rail and transit systems in North America, MEC takes pride in being recognized as the Systems Contractor of Choice delivering innovative solutions through aligning our technical expertise with our client's objectives. We self-perform most disciplines providing, time, cost and scheduling efficiencies, as well as in-house expertise, resulting in seamless performance for our clients.

Location

This position will be based on a project in Santa Teresa, NM.

Responsibilities

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Managing key expense reports, invoicing and purchasing card transactions
• Tracking budgets and preparing related reports for team and company use
• Managing and scheduling inter-group and cross-company meetings involving department staffve tasks

Qualifications

• Prior administrative support experience required
• A bachelor's or associate's degree related to the role strongly preferred
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.