9,244 Results for

Administrative Specialist Jobs in the United States

Jobs

Westminster, MD13 days ago

$36,979–$48,997 Per Year

Use of safe workplace practices with office equipment; computers for data entry and word processing with some highly technical applications and new technology systems; avoidance of trips and falls; observance of fire, workplace and building safety regulations and all College policies. Assist with the hiring and onboarding of adjunct faculty or other designated employees by ensuring new hire paperwork is collected and complete, provide required forms to new hire and certify the I-9 form within 3 days of hire.

New!

Pflugerville, TX1 day ago

Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.

Alpharetta, GA14 days ago

Come join the 7,000 employees worldwide—including 1,000 team members across 14 U.S. locations—at Primetals Technologies, a Group Company of Mitsubishi Heavy Industries. Primetals Technologies USA, LLC is a leading partner for engineering, plant construction and lifecycle services in the metal industry.

Dallas, TX7 days ago

$20,000–$20,000 Per Year

The Administrative Specialist supports daily office operations by ensuring accurate data management, organized records, and professional communication with customers and internal teams. Success in this role means maintaining clean, reliable reporting systems, responding promptly to inquiries, and helping the team operate efficiently through strong organization and attention to detail.

New!

Warren, OH3 days ago

$22–$25 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We’re looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity—someone highly organized, proactive, and detail-oriented.

New!

Jacksonville, FL3 days ago

$55,000–$65,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Our client is a respected law firm with a strong presence in sophisticated legal matters, including real estate, business, and complex transactional work.

New!

Quincy, MA6 days ago

$20–$30

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Belleville, IL13 days ago

$63,943–$106,407 Per Year

Oversees resident care activities that increase risk of infection (i.e., use and care of urinary catheters, wound care, incontinence care, skin care, point-of-care blood testing, and medication injections). Develops and implements an ongoing infection prevention and control program to prevent, recognize, and control the onset and spread of infections in order to provide a safe, sanitary, and comfortable environment.

Nashville, TN28 days ago

$43,000–$48,000 Per Year
Full-time
Employee

Manage correspondence, phone calls, voicemails, and email communications, including drafting messages on behalf of leadership. Provide administrative support for council committees and events, including coordination of the Silver Beaver Award process and trustee communications.

New!

Columbus, OH6 days ago

$65,000–$70,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

Williston, FL3 days ago

$20–$35 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. You will be responsible for managing our financial records, including purchases, sales, receipts, and payments, as well as providing administrative support to ensure efficient operation of the office.

Patuxent River, MD10 days ago

Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS.

New!

Pittsburgh, PA3 days ago

$70,000–$78,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals.

New!

Washington, DC3 days ago

$80,000–$105,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The successful candidate will be proficient in the 3E Elite system, adept at managing attorney billing, and highly skilled in the Adobe Suite and MS Office, particularly advanced PowerPoint.

New!

Fresno, CA3 days ago

$21–$25 Per Hour

This role involves a variety of tasks, including preparing and distributing contract documents, reviewing correspondence, maintaining contract files, preparing reports, drafting contracts or agreements, scheduling meetings, and coordinating with various departments. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

New!

Jersey City, NJ1 day ago

$25–$25 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

New!

Houston, TX3 days ago

$70,000–$90,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a strong presence in key markets, the firm represents a diverse client base ranging from closely held businesses to large organizations, offering attorneys exposure to high-quality, impactful work.

New!

Uniondale, NY3 days ago

$60,000–$80,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

New!

Austin, TX3 days ago

$75,000–$95,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.

New!

Minneapolis, MN3 days ago

$50,000–$65,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With decades of industry experience, the organization specializes in commercial construction, including tenant improvements, new construction, renovations, and community-focused developments.

St. Louis, MO17 days ago

Full-time
Employee

Louis is seeking a detail‑oriented Administrative Assistant to provide high‑level administrative support to several senior leaders, including the General Counsel, CFO, Executive Vice President, Corporate Development, and Senior Vice President, Portfolio Financial Operations. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

New!

Irvine, CA3 days ago

$20–$31 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A growing public accounting team is seeking a detail-focused Tax Administrative Assistant to support tax professionals with the preparation, assembly, and delivery of client returns.

New!

Owings Mills, MD6 days ago

Sparks Group is seeking a highly experienced administrative professional who thrives in a fast-paced environment and enjoys being the organizational backbone for senior leadership. This role goes beyond traditional admin work—you’ll serve as a trusted partner, helping drive efficiency, communication, and day-to-day operations across the team.

Boston, MA7 days ago

$26.44–$29.57
Full-time
Employee

This position serves as the first point of contact for clients, visitors, and personnel, ensuring a welcoming and professional environment, while also managing document production, mail services, and general office support. The Guest/Office Services Specialist is a client-facing role responsible for delivering exceptional front-of-house service while supporting core office services operations.

Dallas, TX19 days ago

$50–$52 Per Year
Temporary
Contractor
Full-time

Partner with implementation teams, the GTreasury product team, and functional stakeholders to configure GTreasury modules, including: Cash Management & Forecasting, Payments, Financial Instruments, Bank Connectivity, Bank-to-Book Reconciliation, Hedge Accounting, and Liquidity Planning at the direction of GTreasury’s SMEs. This role will play a critical part during implementation by partnering with Treasury, Accounting, and Technology stakeholders to configure and enable the solution, and will transition into the primary application owner of the post-go-live system.

Canton, NY7 days ago

$0–$24 Per Hour

Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

New!

Anaheim, CA3 days ago

$22–$25 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The Quality Support Coordinator Provides administrative and operational support for quality‑related processes, including performance tracking, reporting, and coordination of internal and external feedback.

San Juan Capistrano, CA7 days ago

The Medical Assistant supports daily clinic operations through a combination of clinical and administrative responsibilities, including direct patient care, front office duties, and back office support. If you’re looking for a Medical Assistant job with career growth, mentorship, and meaningful patient impact, apply today and start building your future with Paloma Medical Group.

New!

San Diego, CA3 days ago

$70,000–$95,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A leading global law firm is seeking a Legal Secretary / Attorney Support Specialist with a minimum of 3 years of relevant experience in a legal or professional services environment.

New!

Houston, TX3 days ago

Full-time
Employee

We are seeking an Administrative Assistant to provide high-level support and ensure efficiency for our property management/development company. 5+ years experience in administrative roles, preferably supporting executive leadership.

Patuxent River, MD10 days ago

NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.

Charlotte, NC13 days ago

$50,000–$55,000 Per Year

This role requires strong expertise in FQHC billing methodologies, payer regulations, and coding compliance, along with the ability to identify trends, resolve complex issues, and support overall revenue integrity. • The Senior Medical Billing & Coding Specialist is responsible for supporting and optimizing the organization’s revenue cycle operations, with a focus on accurate coding, timely billing, and maximizing reimbursement.

New!

Albuquerque, NM3 days ago

$20–$23 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This individual will play a key role in maintaining data integrity, supporting staff, and ensuring compliance across our healthcare operations.

New!

Albuquerque, NM3 days ago

$20–$25 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Data Management & Reporting: Regularly pull and analyze EHR reports for compliance, grant reporting, and operational insights, such as patient volume, outcomes, and billing trends.

New!

Dallas, TX1 day ago

New!

Albany, NY2 days ago

$18–$20 Per Hour

This role will provide administrative support to leadership and staff, manage records and communications, coordinate meetings, and assist with multiple operational projects. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners.

New York, NY22 days ago

$65,000–$85,000 Per Year
Full-time
Employee

Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time; post-meeting, ensure the meeting room is cleaned and ready for next meeting . Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

New!

Cincinnati, OH6 days ago

$70,000–$80,000

New!

San Diego, CA6 days ago

$25–$27 Per Hour

If you think this Asst 2, Administrative (Data Specialist II) position is a good fit for you, please reach out to me - feel free to call, e-mail, or apply to this posting! 3+ years of recent administrative or operational support experience (supporting senior-level teams preferred).

New!

Eagan, MN3 days ago

Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion. • Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications.

New!

Camden, NJ3 days ago

$18.51–$28.85 Per Hour
Part-time

Advanced proficiency in computer skills specifically, Microsoft Office: Outlook, Word, Excel and PowerPoint, and ability to learn new programs/software quickly. The Opportunity:The Administrative Assistant is responsible for supporting the daily operations of the schools reception area presenting a high achievement culture to all students, visitors and parents.

New!

Camden, NJ3 days ago

$18.75–$29.33 Per Hour
Part-time

New!

Albany, NY1 day ago

$1–$40 Per Hour

Required Qualifications:3 years of experience working with SharePoint, networks, shared drivers, or servers; Excellent working knowledge of Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in a professional setting; Ability to work independently and also contribute to a team; Ability to maintain confidentiality; Strong organizational and time-management abilities; Comfort with speaking on the phone; Ability to reconcile projects, audit for consistency, completeness and accuracy; Ability to develop tiered filing management (folders) to represent proper organization of documents; Familiarity working in electronic databases. Managing communications deadlines and organize materials for review; Running reports in multiple different systems as needed; Completing required state forms needed for submission of paperwork; Assist with multiple projects within the Division, including space management and consolidation.

Long Island City, NY13 days ago

$50,500–$72,236 Per Year
Full-time
Employee

Coordinates meetings for the Senior Director and staff as needed; Assists in monitoring budgets and expenditures; Prepare purchase requisitions; Formats and prepares statistical reports and related charts and graphs; Drafts routine correspondence; Prepares and coordinates the distribution of staff training materials; Keep up with changes in college business processes/software; May take dictation and/or transcribes notes, if necessary; Assist with special projects and related job-related duties as assigned. Typical duties are outlined below: Follows up with staff and administrators throughout the College, University, and the community to resolve problems; Coordinates the work of others for program activities and events, including registration, room arrangements, travel, fee collection, purchases, etc.

New!

Albany, NY2 days ago

ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Strong project management skills, including experience managing multiple time-sensitive, complex files simultaneously.

Worcester, MA7 days ago

$365,000–$385,000 Per Year

Where relevant, oversee or collaborate with specialty sections such as Pediatric & Adolescent Gynecology, Complex Family Planning, and Complex Benign Gynecology/Minimally Invasive Gynecologic Surgery, and other subspecialty divisions including Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, and Urogynecology. The largest division in the Department, including academic specialists in general obstetrics and gynecology, family planning specialists, complex benign gynecology/minimally invasive gynecologic surgery specialists, pediatric and adolescent gynecology specialists, and advanced practice clinicians.

New York, NY30 days ago

$39.86–$39.86 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Extremely strong interpersonal skills with a seamless ability to engage with people of diverse backgrounds and levels both internally and externally, as well as varied cultural backgrounds and creative personalities.

Nashville, TN7 days ago

Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate, and clinically excellent services to women, babies, and children across the continuum of care, both in hospital settings and office-based practices. Maternal-Fetal Medicine of Greater Nashville is seeking a board-certified or board-eligible Maternal-Fetal Medicine specialist to join our highly respected, consultative-only practice.

New!

Tampa, FL6 days ago

Two to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil/Structural engineering services firm. Overview: The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects.

Zephyrhills, FL13 days ago

The Main function of the Part Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.

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Administrative Specialist Jobs in the United States

Jobs

Academic Administrative SpecialistCarroll Community College

Engineering Property Administrative SpecialistMarriott International, Inc

Sr Administrative SpecialistPrimetals Technologies

Administrative SpecialistCornerStone Staffing

Executive Administrative AssistantJobot

Administrative AssistantJobot

Administrative AssistantVaco LLC

RN SpecialistBethesda Health

Administrative SpecialistJobility

Executive Administrative AssistantVaco LLC

Bookkeeper/Administrative AssistantJobot

Executive Administrative Assistant, JourneymanBowhead / UIC Technical Services

Litigation/Corporate Legal Administrative AssistantJobot

Legal Administrative AssistantJobot

Contracts Administrative Assistant #2Jobot

Administrative/Executive AssistantBeacon Hill Staffing Group, LLC

Litigation Legal Administrative AssistantJobot

Administrative Assistant - LegalJobot

Hybrid Legal Administrative Assistant: Law Firm;Jobot

Administrative Assistant (Mid-Size General Contractor)Jobot

Administrative AssistantBeacon Hill Staffing Group, LLC

Tax Administrative AssistantJobot

Administrative Assistant VSparks Group

Guest/Office Services SpecialistReed Smith LLP

GTreasury SaaS System Administrator / Configuration SpecialistInfinite Computer Solutions Inc

Administrative AssistantDivIHN Integration Inc

Documentation Specialist-In OfficeJobot

Medical Assistant / Medical Support SpecialistPaloma Medical Partners, A California General Partnership

Attorney Support SpecialistJobot

Administrative AssistantRichfield Real Estate

Administrative Assistant JuniorBowhead / UIC Technical Services

Senior Medical Billing & Coding SpecialistMitchell Martin

Electronic Health Records (EHR) SpecialistJobot

EHR SpecialistJobot

Sales AdministrativeMarriott International, Inc

Administrative Assistant (On-site)HEPCO, Inc.

Office Administrative CoordinatorBeacon Hill Staffing Group, LLC

Intellectual Property Administrative AssistantVaco LLC

Administrative Assistant II {169093}A-Line Staffing Solutions LLC

Administrative AssistantPlanIT Group

Bilingual Administrative Assistant (Part-Time) - 2025/2026 School YearMastery Charter Schools

Bilingual Administrative Assistant (Part-Time) - 2026/2027 School YearMastery Charter Schools

Executive Secretaries and Administrative AssistantsECLARO

Administrative Coordinator - Student Financial Aid ServicesLaGuardia Community College

Executive Secretary / Administrative AssistantECLARO

Division Chief-Academic Specialists in General Obstetrics & Gynecology, UMass Memorial Medical GroupUMass Memorial Health

Executive Administrative AssistantBeacon Hill Staffing Group, LLC

Maternal Fetal SpecialistPediatrix Medical Group

Administrative/Executive AssistantEngionix

Part Time Administrative AssistantLegacy Communities IV LLC

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