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Administrative Support Jobs in Alabama

Department Secretary

Snelling

Mobile, AL

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JOB DETAILS
SALARY
$18–$22 Per Hour
SKILLS
Administrative Skills, Adobe Acrobat, Budget Management, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, ERP (Enterprise Resource Planning), Establish Priorities, Executive Recruiting, File Maintenance, Information Technology & Information Systems, Intuit Quickbooks, Intuit Quicken, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Order Supplies, Organizational Skills, Plan Meetings, Prepare Correspondence, Purchasing/Procurement, Record Keeping, Reimbursement, Schedule Development, Student Financial Services, Team Lead/Manager, Telephone Skills, Typing, United States Department of Energy (DOE)
LOCATION
Mobile, AL
POSTED
Today
Department Secretary
Full-Time | Monday-Friday | Excellent Benefits | $18-$22 DOE

Are you an organized, dependable administrative professional who enjoys keeping an office running smoothly?

We are seeking an experienced Department Secretary to provide administrative support to the Department Chair, faculty, students, and visitors in a busy university department. This position offers a professional work environment, excellent benefits, and the opportunity to be part of a collaborative academic team.

Responsibilities
• P rovide administrative support to the Department Chair and faculty.
• Prepare correspondence, reports, forms, and other departmental documents.
• Answer phones, greet visitors, and assist students and faculty.
• Manage calendars, schedules, meetings, and room reservations.
• Process purchasing requests, travel reimbursements, and departmental paperwork.
• Maintain files, records, and departmental databases.
• Assist with student registration, lab waivers, and enrollment processes.
• Order office and laboratory supplies.
• Coordinate departmental meetings and special events.
• Track departmental budgets and process financial documents.
• Supervise student assistants as assigned.
• Perform other administrative duties as needed.
Qualifications
• H igh School Diploma or GED required.
• Minimum 4 years of progressively responsible administrative or secretarial experience.
• Typing speed of 35 WPM or greater.
• Strong organizational and communication skills.
• Ability to manage multiple tasks while maintaining accuracy.
• Professional customer service skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Google Workspace, and standard office equipment.

Preferred Experience
Experience in a college, university, or professional office environment is a plus. Familiarity with ERP/SIS Software, Quicken/QuickBooks, or similar financial and student information systems is preferred but not required.

We're Looking for Someone Who Is
• O rganized and detail-oriented
• Friendly and professional
• Dependable and self-motivated
• Comfortable working with faculty, students, and the public
• Able to prioritize multiple responsibilities in a busy office

If you're an experienced administrative professional looking for a stable position in a professional university environment, we'd love to hear from you.
Apply today by clicking the link. All qualified candidates will be contacted.

Our Commitment to Fair Hiring:

HireQuest does not discriminate on the basis of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or other legally protected group status in making hiring or employment decisions.

We welcome candidates from all backgrounds, industries, and abilities to join our team. HireQuest is a global workforce solutions provider offering everything from on-demand staffing to executive recruiting through our core brands: HireQuest Direct, MRINetwork, Snelling, and TradeCorp. Recognized by SIA as one of the "Largest Staffing Firms" and "Fastest Growing Staffing Firms," we take pride in building inclusive teams. To ensure every applicant has a positive experience, our hiring and interview process is designed to meet diverse needs. If you require a reasonable accommodation during your application or interview, please contact [email protected] .

About the Company

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Snelling

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