Executive Assistant - Contributing

Position Details

Position Information

Job Title Executive Assistant - Contributing Position Number 967756 Vacancy Open to All Candidates Time-Limited No Department Homepage https://physicalrehab.ecu.edu/ Advertising Department PHYSICAL MEDICINE & REHAB Division ECU Health/BSOM Classification Title 10433 Executive Assistant Competency Level 1 - Contributing Working Title Executive Assistant - Contributing Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $37,306 - $57,861 Anticipated Hiring Range. Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications. $42,678 - $47,420 Salary Grade Equivalency NC11 Work Schedule Monday - Friday Work Hours 8:00 a.m. - 5:00 p.m. Position Location (City) Greenville Job Category Staff Be a Pirate!

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East Carolina University (ECU) is consistently ranked among the nation's top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output.

Founded in 1907, ECU is a public, four-year university located in Greenville, N.C., which is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn.

ECU's commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university's leadership in translating research into meaningful community partnerships and measurable societal benefits.

The university supports its workforce through a wide range of professional development opportunities designed to foster career growth and skill advancement. Eligible employees also benefit from a comprehensive benefits package that promotes a healthy work-life balance.

Primary Purpose of Organizational Unit

Academic Affairs, led by the Provost and Senior Vice Chancellor for Academic Affairs, comprises the university's colleges, schools and libraries, along with other academic support and administrative units. Academic Affairs works collaboratively to strengthen ECU's culture of academic excellence in line with our mission to be a national model for student success, public service and regional transformation.

The Brody School of Medicine at East Carolina University is composed of departments that function to increase the supply of primary care physicians to serve the state; improve the health and well-being of the region; and train physicians who will meet the healthcare needs of the state. The ECU Brody School of Medicine is aligned with ECU Health as a clinically integrated academic healthcare organization. This integration allows the two organizations to provide efficient, effective and high-quality care to eastern North Carolina residents. For more information, visit ECUHealth.org.

The Department of Physical Medicine & Rehabilitation at ECU is dedicated to serving the rehabilitation needs of eastern North Carolina through compassionate patient care, CARF-accredited inpatient services, clinical research, and excellence in medical education and interdisciplinary practice.

Primary Purpose of Position

The executive assistant for the Department of Physical Medicine & Rehabilitation (PM&R) serves as the primary administrative aid to the department chair and the administrator, and as the department's liaison to the BSOM POSO Business Partner. Reporting to the Department Chair, the position works with internal and external contacts such as program staff, unit managers within the organization, ECU Health administrators, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public.

Key Responsibilities Include:

• Coordinates personnel actions, recruitment, onboarding, and personnel records while serving as the department liaison for human resources related processes and policy guidance (35%)
• Serves as a liaison for departmental leadership, managing communications, stakeholder relationships, and sensitive matters with professionalism, discretion, and sound judgment (20%)
• Position will interpret and apply departmental, university, health system, and continuing medical education policies and procedures to support administrative operations, ensure regulatory compliance, and provide guidance to faculty, staff, and stakeholders (15%)
• Evaluates and resolves complex administrative issues, establishes priorities, and implements effective solutions while adapting to changing needs and exercising independent judgment. (10%)
• Coordinates calendars, meetings, events, recruitment activities, personnel actions, and educational programs to support departmental operations, meet deadlines, and ensure efficient execution of priorities (10%)
• Prepares, edits, and coordinates departmental communications, reports, meeting materials, and website content while ensuring accuracy, professionalism, and confidentiality (5%)
• Oversees departmental records, administrative systems, and reporting processes; researches and interprets policies; and ensures timely, accurate management of information, documentation, and compliance requirements (5%)

Minimum Education, Knowledge, Skills, and Experience

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation

None

Preferred Education, Knowledge, Skills, and Experience License or Certification required by the Department

None

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.
• Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.

Additional Instructions to Applicant Job Open Date 11/10/2026 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 11/24/2026 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/98189 Alternate option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please indicate where you learned about this job vacancy.

• LinkedIn

• Chronicle of Higher Education

• CareerBuilder

• Greenville Daily Reflector

• Raleigh News & Observer

• HigherEdJobs.com

• InsideHigherEd.com

• Monster.com

• Indeed

• ECU Website

• Other

• • Will you now or in the future require visa sponsorship for employment?

• Yes

• No

Documents Needed To Apply

Required Documents

Optional Documents

• Curriculum Vitae/Resume
• Cover Letter
• List of References