Executive Assistant to the President

Executive Assistant to the President

Salary

Depends on Qualifications

Location

Western Piedmont Community College Main Campus, NC

Job Type

Full-Time Staff

Job Number

202600027

Department

WPCC Administration

Opening Date

11/10/2026

Supplemental Information

All advertised positions are contingent upon enrollment needs and funding. All employees are paid by direct deposit. Copies of all unofficial degree transcripts, including coursework completed and degree conferred, must be provided during the on-line application process. Official transcripts are required to be forwarded to the WPCC Human Resources Office upon hire.

Posting Contact Information

For additional information regarding this opportunity, please contact: Nickcole Maynard-Errami, Director, Human Resources Western Piedmont Community College (828) 448-3126 nmaynard-errami@wpcc.edu

• Description
• Benefits
• Questions

Job Summary

Executive Assistant to the President

Division: Presidents Office

Reports To: President

Position Type: Full-Time, 12-Month Staff

FLSA Status: Exempt

About the Position

Western Piedmont Community College (WPCC) is seeking a highly organized, professional, and discreet individual to serve as Executive Assistant to the President.

The Executive Assistant to the President provides confidential, senior-level administrative support to the President; manages the daily operations of the Presidents Office; and serves as the primary administrative liaison to the Board of Trustees. The position exercises independent judgment in coordinating priorities, responding to routine matters within delegated authority, supporting effective Board governance, and safeguarding sensitive and confidential information.

Essential Functions of the Job

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee carries out these duties in a manner consistent with the Colleges mission and core values.

Presidents Office

• Manage the Presidents calendar and coordinate appointments and meetings. Keep the President informed of time-sensitive matters, including during absences, and handle routine office matters within delegated authority.
• Serve as a point of contact for trustees, faculty, staff, students, the public, the North Carolina Community College System Office, and government, regulatory, and accrediting agencies. Respond to routine inquiries and route sensitive matters appropriately.
• Draft, edit, and coordinate confidential correspondence, reports, and meeting materials. Research and summarize information for reports and special projects, and maintain electronic and paper office records.
• Coordinate the Presidents travel and registration. Process travel authorizations, reimbursements, and expense documentation in accordance with applicable state and College requirements.
• Coordinate College meetings, events, and functions, including logistics, catering, and supplies. Support College committees and process purchasing, supply, equipment, and repair requests for the office.
• Coordinate updates to the WPCC Policy Manual, maintain approved revisions, and identify improvements to office systems and workflows.

Board of Trustees

• Coordinate Board and committee meetings. Gather agenda items and exhibits, assemble and distribute meeting packets, and coordinate meeting notices as directed.
• Attend Board and committee meetings as assigned. Support the Trustee Secretary with recording official Board minutes, serve as recording secretary for committees as designated, and prepare draft minutes for review, approval, and retention.
• Maintain Board and committee minute books and related records. Prepare trustee correspondence and reports, track trustee attendance, and handle open- and closed-session records in accordance with applicable law, the Boards bylaws, and College procedures.
• Coordinate trustee travel and registration, process travel expenses, and accompany trustees to conferences when directed by the President. Work with Information Technology to maintain and track College equipment issued to trustees.
• Coordinate legally required notices for Board and committee meetings and maintain agendas, minutes, exhibits, resolutions, and open- and closed-session records in accordance with applicable North Carolina law, Board bylaws, records-retention requirements, and College procedures.
• Serve as the Ethics Liaison for the Board of Trustees.

Knowledge, Skills, and Abilities

Knowledge of:

• Executive office practices, meeting procedures, and electronic and paper records management.

Skills in:

• Written and verbal communication, editing, minute-taking, and professional interaction with College and community constituents.
• Using word processing, spreadsheets, email, calendars, and shared files to prepare documents, transfer information, and compile or verify data.

Ability to:

• Exercise discretion, safeguard confidential information, and distinguish routine matters from those requiring the Presidents attention.
• Work independently, prioritize competing deadlines, anticipate problems, and follow through accurately amid interruptions.
• Maintain composure, work cooperatively, and communicate effectively with individuals and small groups.

Minimum Qualifications

Associate degree in business administration, office administration, communications, public administration, or a related field from an appropriately accredited institution, and three years of progressively responsible administrative support experience; or an equivalent combination of education and directly related experience.

Preferred Qualifications

• Bachelors degree in business, communications, or a related field.

• Five years of progressively responsible executive or senior-level administrative support experience.

• Professional administrative certification, such as Certified Administrative Professional, or a comparable credential.

• Knowledge of the North Carolina Community College System.

• Experience coordinating special events.

Special Instructions

Submission of an application does not guarantee an interview or employment.

Applicants must upload:

• Resume
• Unofficial college transcripts

Benefits Overview for Full-Time Employees

As a full-time employee, you are eligible for a comprehensive benefits package designed to support your health, financial security, and work-life balance. Below is a summary of the benefits offered:

Health Insurance

• Medical coverage begins on the first day of the month following your hire date.
• Plans are offered through the NC State Health Plan.
• Additional details and plan options are available on the NC State Health Plan website.

Retirement

• Participation in the Teachers' and State Employees' Retirement System (TSERS), a defined benefit plan.
• Employee Contribution: 6% of your salary.
• Employer Contribution: 24.04% on your behalf.
• Optional 401(k) and 457 supplemental retirement plans are available.
• For more information, review the TSERS Handbook.

Disability & Life Insurance

• Basic coverage provided through TSERS.
• Options for additional coverage available through Colonial Life and MetLife.

Supplemental Benefits

• Employees may elect optional plans such as:

• Dental

• Vision

• Cancer and Critical Illness

• Teladoc and other wellness programs

• Full details are available in the Benefits Guide.

Leave

• Sick leave accrues at 8 hours per month.
• Paid holidays and personal leave are provided as outlined in the Benefits Guide.

Additional Information

• Employment is at-will, consistent with North Carolina law.
• A full review of benefits and enrollment instructions will be provided during your orientation.

01

Do you meet the minimum requirements for this position as listed in the posting?

• Yes
• No

Required Question

Employer Western Piedmont Community College

Address 1001 Burkemont Ave

Morganton, North Carolina, 28655

Phone 8284483126

8284483127

Website www.wpcc.edu