Secretary V - 007116

Posting Details

Position Information

Position Number 007116 Position Title Secretary V - 007116 Division Academic Affairs Department 311500 - Office of International Admissions Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications Job Description Summary

The University of South Alabama's Office of International Admissions is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Serves as the personal assistant to the Director of the department of broad scope and complexity.
• Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
• Makes arrangements for conferences including space, time, and place.
• Informs participants of topics to be discussed and researches and provides them with necessary background information.
• Serves as recording secretary at council and committee meetings or conferences taking official minutes then prepares minutes of meetings in final form for distribution.
• Researches and develops materials for use in the supervisor's speaking engagements.
• Receives incoming mail and composes responses to inquiries not requiring the supervisor's personal attention.
• Drafts and signs letters of acknowledgment, commendation, and notification for the supervisor.
• Researches and prepares highly technical, confidential, or complex reports for the supervisor's review and information.
• Supervises and trains secretarial and clerical employees in carrying out assignments in the supervisor's office.
• Keeps supervisor's calendar and arranges various appointments while also maintaining the supervisor's itinerary and makes travel and hotel reservations in accordance with university policy.
• Transcribes dictations or from dictating equipment.
• Maintains alphabetical, numerical, and chronological files.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 07/21/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you at least 18 years of age?

• Yes

• No

• • Do you have a legal right to work in the United States?

• Yes

• No

• • The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

• Yes

• No

• • What is the highest level of education you have completed?

• Less than High School

• High School Diploma or equivalent

• Associates Degree

• Bachelors Degree (or will obtain within 6 months)

• Masters Degree (or will obtain within 6 months)

• Terminal Degree (or will obtain within 6 months)

• • How many years of related experience do you have?

• Less than 1 year

• Between 1 - 3 years

• Between 3 - 5 years

• Between 5 - 7 years

• More than 7 years

• • How did you hear about this position?

• USA website

• LinkedIn

• Zip Recruiter

• Indeed

• HigherEd Jobs

• Alabama Career Center / Alabama Works

• Facebook

• Word of mouth

• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter