Reed Smith USExecutive Assistant Reed Smith USExecutive AssistantSan Francisco, San Francisco$41.03–$53.85Full timeThis role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.
MONTERRA CREDIT UNIONTemporary part-time Marketing and Community Relations Assistant MONTERRA CREDIT UNIONTemporary part-time Marketing and Community Relations AssistantRedwood City, CAProvides general administrative support for the Marketing Department, including maintaining files, processing departmental mail, and assisting with day-to-day department needs. The Temporary Marketing & Community Relations Assistant supports both Marketing and Community Relations teams, providing an opportunity for hands-on experience with two organizational functions.
Kaiser PermanenteNewAssistant Chief Certified Registered Nurse Anesthetist (Full - Time Position) Kaiser PermanenteAssistant Chief Certified Registered Nurse Anesthetist (Full - Time Position)Walnut Creek, CAExplains tests, procedures and disease processes to patients and their family as indicated; explains the major anesthetic risks to patients as requested and documents that the risks are explained to patients. Starts IV solution, administers selected anesthetic, choice of anesthetic consistent with patient safety, surgical need, possible post operative complications, and patients history and conditions.
Vaco LLCNewLegal Assistant Vaco LLCLegal AssistantSan Francisco, CA$70,000–$85,000Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Animal Outpatient Specialty NetworkNewVeterinary Assistant Animal Outpatient Specialty NetworkVeterinary AssistantSan Rafael, CA$27–$34 / hourIn additional to providing advanced, dermatology specialized care to patients and supporting general practice veterinarians in our geographic service areas, ADG participates in drug/product development and clinical trials. Description:Animal Dermatology Group (ADG) is the largest veterinary dermatology business in the U.S., providing the highest quality of specialty care to pets with acute and chronic skin conditions.
MV TransportationNewAssistant Fleet Maintenance Manager MV TransportationAssistant Fleet Maintenance ManagerSan Leandro, CA$80,000–$95,000Responsibilities: MV Transportation is seeking an Assistant Fleet Maintenance Manager to assist the Fleet Maintenance Manager with management of the day-to-day maintenance aspects of the operation of CNG and propane vehicles. The Assistant Fleet Maintenance Manager’s responsibilities will include, but not be limited to, assisting the Fleet Maintenance Manager with the oversight of maintenance personnel, the organization of the maintenance yard and various administrative duties.
Rafiki CoalitionNewProgram Assistant (Pantry/Community Market) Rafiki CoalitionProgram Assistant (Pantry/Community Market)San Francisco, CA$26–$28.85 / hourWe offer a holistic range of services, including free and low-cost health screenings, HIV prevention and care, mental health counseling, housing and economic support, fitness classes, and nutrition programs. This role serves as the primary liaison with the San Francisco-Marin Food Bank (SFMFB), communicates key updates and participant feedback, and manages volunteers and the market environment.
Company ConfidentialAssistant Property Manager Company ConfidentialAssistant Property ManagerSan Francisco, CA$40–$43 / hourFull timeDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Monterra Credit UnionMarketing and Community Relations Assistant Monterra Credit UnionMarketing and Community Relations AssistantRedwood City, CATemporaryPart timeThe Temporary Marketing & Community Relations Assistant supports both Marketing and Community Relations teams, providing an opportunity for hands-on experience with two organizational functions. For Community Relations, the intern will assist with coordination of community events, outreach activities, scheduling, communications, volunteer coordination, and event logistics.
Allana Buick & BersAdministrative Assistant Allana Buick & BersAdministrative AssistantOakland, CAAllana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
DLA PiperNewLegal Administrative Assistant DLA PiperLegal Administrative AssistantPalo Alto, CA$40.91–$53.18 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: • Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. This position will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys on various tasksand assignments, ensuring work is properly allocated and completed on time.
The Fountain Group LLCNewExecutive Administrative Assistant The Fountain Group LLCExecutive Administrative AssistantMountain View, CABy applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Coordinate workshops and meetings, including scheduling, attendee communications, welcome materials, signage, and meeting documentation.
Metasys TechnologiesAdministrative Assistant Metasys TechnologiesAdministrative AssistantOakland, CA$30–$40 / hourClient is seeking an experienced Administrative Assistant to support Directors and cross-functional business teams in a fast-paced corporate environment. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.
LGT Capital Partners AGAdministrative Assistant LGT Capital Partners AGAdministrative AssistantSan Francisco, CA$85,000–$105,000 / yearLGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.
Naviga Recruiting & Executive SearchContract to Perm Legal Administrative Assistant Naviga Recruiting & Executive SearchContract to Perm Legal Administrative AssistantPalo Alto, CA$40.91–$53.18 / hourNaviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.
Lgt Capital PartnersNewAdministrative Assistant Lgt Capital PartnersAdministrative AssistantSan Francisco, CA$85,000–$105,000 / yearLGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.
JPMorgan Chase Bank, N.A.Executive Administrative Assistant JPMorgan Chase Bank, N.A.Executive Administrative AssistantSan Francisco, CAFull timeProvide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.
Salvation Army Western TerritoryNewAdministrative Assistant to General Secretary Salvation Army Western TerritoryAdministrative Assistant to General SecretarySan Francisco, CAThe employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff .
Thrive Support Services, Inc.Administrative Assistant - Temp Thrive Support Services, Inc.Administrative Assistant - TempMartinez, CA$16.90–$20 / hourTemporaryAs a person who has assumed full or intermittent responsibility for the care or custody of dependent adults, the employee is legally obligated to report known, suspected, or alleged abuse, neglect, abandonment, abduction, isolation, or financial abuse of an elder or dependent adult immediately, or as soon as practicably possible, to the appropriate agency, with a written follow-up report within two (2) working days. The employee is required to maintain strict confidentiality of all client, employee, and inter-agency information in accordance with the Health Insurance Portability and Accountability Act (HIPAA), the California Confidentiality of Medical Information Act (CMIA), the Lanterman Act, and Thrive Support Services, Inc. policies.
Felton InstituteNewBilingual Administrative Assistant (Spanish) Felton InstituteBilingual Administrative Assistant (Spanish)San Francisco, CA$21–$25 / hourUtilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.
SEIU United Healthcare Workers - WestNewADMINISTRATIVE ASSISTANT, KAISER DIVISION SEIU United Healthcare Workers - WestADMINISTRATIVE ASSISTANT, KAISER DIVISIONOakland, CAAssists the Director in tracking and monitoring staff compliance with department and Union programs such as membership drives, COPE fundraising, petition drives, and membership mobilization; • Creates updates and maintains databases including membership and COPE lists, organizing lists, stewards and leadership lists, grievance lists, arbitration lists, and employer lists. The Administrative Assistant works closely with and interacts with Union members, unorganized workers, employers, government officials, the Executive Board members, officers, other staff, staff from other labor organizations and grassroots organizations.
Ballard Spahr LLPLegal Administrative Assistant- Litigation Ballard Spahr LLPLegal Administrative Assistant- LitigationSan Francisco, CaliforniaAs a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.
LifePoint HealthNewAdministrative Assistant LifePoint HealthAdministrative AssistantSunnyvale, CAOur diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We are committed to promoting healing, providing hope, preserving dignity and producing value with an inclusive workforce in which diversity is leveraged, respected, and reflective of the patients, family members, customers and team members we serve.
Dodge & CoxAdministrative Assistant to Compliance and Risk Management Departments Dodge & CoxAdministrative Assistant to Compliance and Risk Management DepartmentsSan Francisco, CA$100,000–$120,000 / yearArrange international and domestic travel, including location tracking, preparing conference registrations, and processing expense reports via Workday, and collaborating with other Administrative Assistants for multi-person trips, as needed. As an Administrative Assistant to the Compliance and Risk Management Departments, this person will work closely with all members of the Compliance and Risk Management teams as well as Administrative Assistants and departments across the firm.
Avispa Fukuoka Co LtdNewAdministrative Assistant, Patient Scheduler Avispa Fukuoka Co LtdAdministrative Assistant, Patient SchedulerStanford, CAThis role serves as a key point of contact for research participants, study teams, and clinical staff while coordinating patient scheduling, managing communications, supporting participant hospitality, and maintaining efficient clinic operations in a research environment. Administrative Assistant, Patient Scheduler Responsibilities: Coordinate and schedule participant appointments across multiple active clinical research studies, welcome and check in participants, and ensure accurate scheduling and visit management.
Talantage, LLCAdministrative Assistant Talantage, LLCAdministrative AssistantOakland, CAReason logically and analyze problems of organization and management; " Carry out assignments without detailed instructions; " Communicate effectively, both orally and in writing (or with audio and visual capacities); " Type 55 wpm (word processing experience highly desirable); " Maintain confidentiality. " Principles, problems and methods of public administration, including personnel and fiscal management; " Office management principles and basic accounting skills; " Methods and procedures; " Administrative survey techniques and skill in their application; " Statistical and research methods.
AmergisNewMedical Office Administrative Assistant - Fremont and San Jose AmergisMedical Office Administrative Assistant - Fremont and San JoseFremont, CAAssociate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred. Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization.
Covelo Direct (a Division of ZOE Holding)Administrative Assistant Covelo Direct (a Division of ZOE Holding)Administrative AssistantPalo Alto, CAFrom managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.
The Salvation Army USA Western TerritoryNewAdministrative Assistant to General Secretary The Salvation Army USA Western TerritoryAdministrative Assistant to General SecretarySan Francisco, CAThe employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff .
BOLT StaffingNewAdministrative Assistant BOLT StaffingAdministrative AssistantLos Altos, CA$38–$39.11This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.
MatchPointe GroupAdministrative Assistant – Digital Marketing MatchPointe GroupAdministrative Assistant – Digital MarketingSan Francisco, CAW are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.
Sutter HealthExecutive Assistant/Administrative Consultant Sutter HealthExecutive Assistant/Administrative ConsultantSan Francisco, CA$52.44–$78.66 / hourIn parallel, this role plays a critical role in the operational excellence of Sutter Health’s Innovation Center, curating an environment that supports executive leadership, strategic work, and cross-functional collaboration. This is a full-time, in-person role based at the Innovation Center in San Francisco, ideal for someone who values being embedded in the action and building strong, in-person relationships with leaders, partners, and teams.
OpenSpaceAdministrative Assistant OpenSpaceAdministrative AssistantSan Francisco, CARemote$81,000–$100,000 / yearThe determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events.
DeSilva Gates ConstructionAdministrative/Executive Assistant DeSilva Gates ConstructionAdministrative/Executive AssistantDublin, CA$70,000In this role, you will be balancing high-level executive support with hand-on administrative responsibilities, helping drive productivity by anticipating needs and keeping both executive and administrative functions organized. Our culture is rooted in safety, respect, teamwork, and clear communication, with a family‑oriented, client‑focused approach grounded in honesty and accountability.
Amergis Healthcare StaffingNewMedical Office Administrative Assistant - Fremont and San Jose Amergis Healthcare StaffingMedical Office Administrative Assistant - Fremont and San JoseFremont, CAAssociate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred. Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization.
Robins KaplanNewLegal Administrative Assistant Robins KaplanLegal Administrative AssistantRedwood City, CA$32.82–$62.56 / hourPerform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc. The Legal Administrative Assistant provides administrative and legal support to attorneys, other legal professionals, and supervisors in the fulfillment of their responsibilities with the law firm.
Ombudsman Educational ServicesNewAdministrative Assistant Ombudsman Educational ServicesAdministrative AssistantOakland, CASpectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! Spectrum Center Schools and Programs is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation's leading provider of alternative and special education programs for children and young adults.
Macpower Digital Assets Edge Private LimitedAdministrative Assistant Macpower Digital Assets Edge Private LimitedAdministrative AssistantMountain View, CA$30–$35.71 / hourMaintain strong relationships with internal stakeholders (EA's, team leaders) and partner teams (HR, IT, Finance and property management) as well as external vendor services to ensure highest quality solutions. Oversee front of house activities such as: visitor and security management, food and beverage programs, mailroom and deliveries, and office supply management.
Intouch Home Care IncAdministrative Assistant/Scheduler - Home Health Intouch Home Care IncAdministrative Assistant/Scheduler - Home HealthSanta Clara, CA$18.50–$30 / hourAdministrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.
Carriage ServicesAdministrative Assistant Carriage ServicesAdministrative AssistantRichmond, CAAt Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
Pyramid, IncKorean Bilingual Executive Assistant / Administrative Coordinator Pyramid, IncKorean Bilingual Executive Assistant / Administrative CoordinatorMountain View, CA$20–$25 / hourTemporaryBy applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Immediate need for a talented Korean Bilingual Executive Assistant / Administrative Coordinator .
UC Law SFAdministrative Assistant UC Law SFAdministrative AssistantSan Francisco, CA$24–$26.78Demonstrated organization skills to manage multiple projects and deadlines; Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team; Strong work ethic and attention to detail. Strong interpersonal communication skills; Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint); Perform related duties as assigned.
Ultimate Staffing ServicesAdministrative Assistant Ultimate Staffing ServicesAdministrative AssistantOakland, California$28–$33 / hourUltimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in California. This role is essential for ensuring the smooth operation of various departments and requires a dedicated professional who can manage multiple tasks efficiently.
Multi Concept Management., LLCNewAdministrative Assistant Multi Concept Management., LLCAdministrative AssistantFremont, CAThis role requires a highly organized, detail-oriented individual with excellent communication skills and the ability to handle multiple tasks efficiently. As we continue to grow, we seek a dedicated Administrative Assistant to support our team and help ensure our operations run smoothly.
Catholic Funeral & Cemetery ServicesNewBilingual Administrative Assistant (Spanish) Catholic Funeral & Cemetery ServicesBilingual Administrative Assistant (Spanish)Oakland, CACatholic Funeral & Cemetery Services (CFCS) partners with Catholic Dioceses across the United States to provide compassionate funeral, cremation, and cemetery services rooted in faith and service. As the Bilingual Administrative Assistant is the first point of contact for patrons, you will provide exceptional service, assist with account inquiries, perform account research, and support collections efforts—all while ensuring a professional and compassionate customer experience.
SGSNewAdministrative Assistant, Client Services - Vallejo, CA SGSAdministrative Assistant, Client Services - Vallejo, CAVallejo, CA$18–$22 / hourAbility to work independently with minimal or no supervision, Excellent organization skills, which includes the ability to execute many assignments simultaneously while dealing with a steady of seemingly conflicting requests/priorities. Excellent interpersonal and communication skills with the ability to establish and maintain effective working relationships with subordinates, peers, management, external customers and the public.
Felton InstituteAdministrative Assistant Felton InstituteAdministrative AssistantSan Francisco, California$30–$35 / hourFelton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.
Avata Partners (a Division of ZOE Holding)Administrative Assistant AP Avata Partners (a Division of ZOE Holding)Administrative Assistant APSan Francisco, CAA leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.
Compass Group USANewFRONT DESK ADMINISTRATIVE ASSISTANT (FULL TIME) Compass Group USAFRONT DESK ADMINISTRATIVE ASSISTANT (FULL TIME)Hayward, CAFull-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
LSG Sky ChefsNewAdministrative Assistant LSG Sky ChefsAdministrative AssistantSan Francisco, CA$27–$30 / hourAs a trusted partner to the nation's leading airlines and retailers, we proudly deliver millions of meals and exceptional service experiences every year across 43 sites throughout the United States. This role requires strong multi-tasking abilities, excellent communication skills, and a commitment to maintaining operational accuracy and compliance.