219 Results for

Administrative Jobs in Gulf Shores, AL

Jobs

New!

Pensacola, FL1 day ago

The Patient Services Specialist is responsible to create a positive patient experience by consistently exceeding expectations in customer service and patient care, by coordinating and completing patient registration activities that include but are not limited to greet and check in patients, verifying demographic information, obtaining signatures on patient consents, capturing insurance cards, verifying authorization accuracy, collect co-pays and past due balances, working reschedule and recall lists, and balance end of day deposits. Consider joining Mills Eye & Facial/Ascend Vision Partners as a Part-Time Patient Services Specialist and join a team that are focused on building a differentiated integrated eye care platform focused on superior patient care delivered through our network of optometrists and ophthalmologists.

Foley, AL12 days ago

$24–$32 Per Hour

Ability to operate and test equipment such as boom lifts, forklifts, compressors, portable and stationary generators, hydraulics, pumps and assorted tools and equipment. You will serve as a go-to resource for utilizing your mechanical expertise to ensure Herc fleet remain in proper operating condition on our customer jobsites, at all times.

Mobile, AL30+ days ago

$12–$15 Per Hour

You'll be the initial point of contact for our valued customers and visitors, ensuring everyone who walks through our doors or calls us feels heard and well-assisted. We're a cornerstone of the Mobile, Alabama community, known for our exceptional customer service and dedication to making car buying a truly positive experience.

Mobile, AL30+ days ago

$16–$16 Per Hour

Looking for an office adminPay:$16hr Location: Mobile (must be from the immediate area) . AR compile spreadsheets for invoicing to our clients.

Foley, AL20 days ago

All team members will receive a competitive wage and a generous discount on Jiffy Lube services including Multicare services (tires, brakes, repairs) at company cost and NO CHARGE for labor. We're seeking talented candidates for full-time and part-time Guest Service Advisor (also called Customer Service Advisor or CSA) positions at Jiffy Lube Multicare.

Cantonment, Florida30+ days ago

Ascertains make, year, and type of part needed, inspects worn, damaged, or defective part to determine replacement required, or advises customer of part needed according to description of malfunction. Kingline represents New Holland, Bush Hog, Bad Boy, Hustler, Walker, Toro, Landoll, Brillion, Fecon, Manitou as well as many others.

Pensacola, FL12 days ago

$34,000–$45,000 Per Year

The ideal candidate will be a skilled typist with strong grammar and writing skills, high attention to detail, and the ability to listen carefully and ask clear, thoughtful follow-up questions. Work for a non-profit law firm, with 140+ employees in eight offices across North Florida, that seeks legal justice while understanding the value of work-life balance.

Theodore, Alabama20 days ago

Vacation: after one year of service 5 days paid vacation, after two years 10 days paid vacation, after five years 15 days paid vacation, ten years 20 days paid vacation, after 15 years 25 days paid vacation which is the max. Excellent data entry skills with high accuracy (10 key typing proficiency) along with attention to detail in bookkeeping tasks.

Pensacola, FL30+ days ago

Site Coordinator is directly responsible for the supervision, coordination, volunteer recruitment, retention, and training of the YMCA READS! tutoring program at one of our local Elementary Schools in Pensacola, Florida. YReads is a reading program that uses curriculum-based literacy instruction to help struggling readers in areas of phonetics, sight word recognition, spelling, fluency, vocabulary, and comprehension.

Pensacola, FL30+ days ago

Additional responsibilities include: assisting in student supervision, helping to maintain order, and positively reinforcing "good choices" when appropriate, maintaining necessary paperwork, and assuming responsibilities if the coordinator is absent. YReads is a reading program that uses curriculum-based literacy instruction to help struggling reads in areas of phonetics, sight word recognition, spelling, fluency, vocabulary, and comprehension.

New!

Spanish Fort, AL1 day ago

$11–$13 Per Hour

Our Kennel team plays a huge role in our success — you’re the heartbeat behind the scenes, making sure every patient feels safe, every space shines, and every team member has what they need to deliver amazing care. Parvin Animal Clinic is looking for a dedicated Kennel Assistant to support our hardworking team and help us provide a safe, welcoming environment for pets and their families!

New!

Mobile, AL4 days ago

$50,000–$60,000 Per Year
Full-time

Responsibilities:Oversee and support payables teamProcess vendor invoices and manage weekly check runsPrepare bank reconciliations and research discrepanciesAssist with month-end close, journal entries, and GL reconciliationsMaintain fixed asset and depreciation recordsAssist with business licenses, property tax filings, and financial reportingSupport additional accounting and operational projects as neededQualifications:3\u20135+ years of accounting and accounts payable experienceExperience working within an ERP\/accounting system environmentStrong Excel and Microsoft Office skillsAbility to work independently and manage deadlinesAn accounting degree is a plus, but not requiredStrong work ethic and attention to detail The ideal candidate will bring strong accounting knowledge, ERP experience, attention to detail, and the ability to manage multiple priorities while supporting day-to-day accounting operations.

Mobile, AL30+ days ago

$40,000–$45,000 Per Year
Full-time

Responsibilities:Serve as the first point of contact at the front deskGreet customers and guide them in the right directionLearn product lines and assist with basic customer questionsHelp with invoicing, scheduling appointments, and general office supportAssist the Office Manager and other office staff with day-to-day administrative needsQualifications:Friendly, professional, and customer-focusedOrganized with strong attention to detailComfortable juggling multiple responsibilitiesWillingness to learn products and processesPrior office or customer-facing experience preferred Fit Recruitinghas partnered with a well-established Mobile business to hire a Front Desk\/Showroom Administrator to join their team.

Mobile, AL30+ days ago

Growth Opportunities: This position offers a pathway to long-term roles within the agency for those interested in pursuing a career in insurance, customer service, or office administration. At Schneider Insurance Agency, we pride ourselves on being a trusted local team that helps protect what matters most to families and businesses across the Gulf Coast.

Mobile, AL20 days ago

Prepare correspondence, reports, and other client-related documents from dictation, handwritten materials, and general directions. This role provides essential clerical and office support to ensure the efficient day-to-day operations of the office.

Mobile, AL30+ days ago

The Executive Assistant to the COO is responsible for supporting the daily, weekly, and monthly operational activities of the Chief Operating Officer. The COO is a member of the Executive Team and serves on the Board of Directors, overseeing company operations in Sales, IT, Quality, Distribution, and Manufacturing.

Mobile, AL30+ days ago

As an Administrative Assistant/Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines).

New!

Pensacola, FL1 day ago

$25–$30 Per Hour

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. Participate in cross-organizational task groups concerning new automated systems, products, and/or services.

Mobile, AL20 days ago

Demonstrated experience in Integrated Logistics Support (ILS), configuration management, or outfitting support for complex systems (shipbuilding or defense platforms strongly preferred). How to Apply Interested candidates should submit their resume and a brief cover letter highlighting relevant ILS, configuration management, or shipbuilding experience to HR@heartlandconsulting.com.

Mobile, AL20 days ago

Heartland Consulting is seeking a Documentation & Administrative Support Specialist to provide high-quality day-to-day administrative and documentation support to U.S. Coast Guard leadership and program offices. This full-time, SCA-covered position plays a vital role in ensuring smooth operations, professional correspondence, and executive-level document support for complex acquisition and shipbuilding programs.

Mobile, AL20 days ago

This full-time role supports the Program Manager (PMR) by performing EVMS surveillance, maintaining the Integrated Master Schedule (IMS), conducting detailed cost and schedule analysis, and delivering actionable insights to ensure program performance and compliance. Heartland Consulting is seeking an IMS/EVM/EVMS Surveillance Support Specialist to provide critical project controls and Earned Value Management support to a major U.S. Coast Guard shipbuilding and acquisition program.

Mobile, AL30+ days ago

$24–$27 Per Hour

Update your Cash Tracker, located in Business Office Folder on shared point, with the PCC Batch you are entering, and save copies of the deposit labeled per policy. New Admissions- work with Admission Director, to ensure contract is signed and correct rate is entered; complete each AR tab in PCC.

Mobile, AL30+ days ago

Unlike traditional administrative roles, this position directly supports program delivery by coordinating meetings, tracking action items, managing documentation, and supporting leadership communications. This role operates at the center of program execution, ensuring that administrative processes, documentation workflows, and communication channels function efficiently within a fast-paced shipbuilding and acquisition environment.

Gulf Shores, AL30+ days ago

$13–$15 Per Hour

The Front Desk Agent will be responsible for managing reservations, checking guests in and out, and assisting with any needs or requests they may have during their stay. The successful candidate will have excellent customer service skills and be able to work efficiently in a fast-paced environment.

Pensacola, FL30+ days ago

Impact Recruitment has been retained by a multi-disciplinary Engineering firm with offices along the Gulf Coast to find an Engineering Area Manager/Office Leader for their Pensacola, Florida office. Impact Recruitment also provides reasonable accommodations to disabled individuals to assist in the hiring process and to qualified individuals with disabilities in the performance of essential job functions, as required by federal, state, or local law.

Mobile, AL22 days ago

Must have a current and valid driver's license with no more than 2 moving violations and/or at fault accidents on driving record within the past 3 yearsCandidates with more than 1 excessive speeding violation (defined as 26 or more miles per hour over the posted speed limit) on their driving record within the last 3 years will be disqualified from consideration. Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work.

Gulf Shores, AL30+ days ago

Orange Beach, AL13 days ago

The Front Desk Supervisor is responsible for supporting the Front Desk team by ensuring a high level of team and guest satisfaction, maintaining a safe and productive work environment, and promoting Spectrum values. Must have above average computer skills with Microsoft Office programs knowledge and the ability to learn property-specific systems.

Mobile, AL30+ days ago

As a Customer Service Representative - State Farm Agent Team Member with Allison Horner - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

Pensacola, FL30+ days ago

As a Customer Relations Representative - State Farm Agent Team Member with Will Rentschler - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

Pensacola, FL30+ days ago

From day one, my goal has been to build something bigger than just a business—an organization that makes a real impact on both our customers and our community. ROLE DESCRIPTION: Will Rentschler - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers.

Mobile, AL30+ days ago

ROLE DESCRIPTION: Allison Horner - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team.

Mobile, AL30+ days ago

As a Customer Relations Representative - State Farm Agent Team Member with Allison Horner - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

Pensacola, FL30+ days ago

As a Customer Service Representative - State Farm Agent Team Member with Will Rentschler - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

Mobile, AL30+ days ago

ROLE DESCRIPTION: Rebekah Brown - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team.

New!

Pensacola, FL2 days ago

Explains differences in rates and charges to residents desiring changes of accommodations, and arranges for the change; Explains services and nursing home policy regarding payment of bills; Provides copies for families regarding limited liability treatment policy and legal surrogate; Gives families a list of all department heads and a resident handbook, and interprets nursing home regulations to resident concerning visitors, visiting hours, and disposition of clothing and valuables. Contributes articles to center newsletter and insures that newsletters and trade journal articles are sent to referral sources by forwarding names of referral sources to newsletter editor.

New!

Pensacola, FL1 day ago

New!

Pensacola, FLToday

Remote

$50,000–$55,000 Per Year

Bachelor's degree or equivalent work experience preferred; Experience in administrative or executive assistant roles, ideally in the fitness or wellness industry; Strong organizational, multitasking, and time-management abilities; Excellent written and verbal communication skills; Proficiency with office software, scheduling tools, and fitness management platforms; Ability to work independently and collaboratively in a fast-paced environment; Experience or familiarity with secret shop programs and quality assurance processes is an asset; Ability to analyze and interpret evaluation data for ongoing service improvement. The Executive Assistant acts as a liaison between executives, team members, and vendors, supporting Fit Fusion's growth in the Crunch network.

New!

Pensacola, FLToday

Wellness & Lifestyle Perks - employer-funded Lifestyle Spending Account, Employee Assistance Program, and access to voluntary benefits such as pet insurance, accident, and critical illness coverage. Our team is growing, and we're looking for enthusiastic people who value teamwork, positivity, and great service.

New!

Mobile, ALToday

$65,000–$70,000 Per Year

The ideal candidate is confident working independently, can manage the full process from start to finish, and is comfortable serving as the primary office and bookkeeping contact for ownership, employees, vendors, and customers. This is an excellent opportunity for an experienced "jack-of-all-trades" office professional who enjoys being the person others rely on and wants to make a meaningful impact within a growing company.

New!

Pensacola, FLToday

Work differs from the administrative assistant level in that the executive assistant duties and responsibilities require a higher level and more in-depth skill set with a greater consequence of error and more responsibility and direct impact on the overall operations and management outcomes. The position general summary: The executive assistant assists staff members by providing routine and advanced professional level clerical and administrative support work in furtherance of the department's mission and management operations.

New!

Pensacola, FLToday

Remote

A leading travel services company is seeking a Remote Travel Specialist to guide clients through their travel experiences. Join a supportive team committed to delivering high-quality service and exclusive travel perks.#J-18808-Ljbffr.

Mobile, Alabama30+ days ago

Remote

This opportunity is ideal for individuals who enjoy helping others, have strong communication skills, and are interested in supporting travelers while working in a remote environment. In this role, you will assist clients with vacation planning, help coordinate travel arrangements, and provide support throughout the booking process.

New!

Pensacola, Florida6 days ago

Pensacola, Florida8 days ago

Foley, Alabama20 days ago

Listen to and thoroughly document customer’s concerns; inspect vehicle and refer to service history to accurately identify and verify customer’s service needs. We believe that taking care of each other makes it easy to provide better service which separates us from the competition and delivers more value to our customers.

Mobile, Alabama15 days ago

Pensacola, Florida14 days ago

Education: High School diploma equivalency with 2 years of cumulative experience OR Associate's degree/Technical degree OR 4 years of applicable cumulative job specific experience required. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

Pensacola, Florida7 days ago

How you'll make an impact in this role: Champion the patient experience by welcoming patients, clearly explaining their imaging procedures to ease anxiety, providing educational materials, and safely transporting them to and from clinical areas. Streamline department operations by managing vital records—including filing, delivering, and retrieving patient charts and reports—while monitoring inventory controls to keep the department running smoothly.

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Administrative Jobs in Gulf Shores, AL

Patient Services Specialist/Front Desk Ascend Vision Partners

Field Service Mechanic A Herc Rentals Inc

Receptionist Dean McCrary Kia & Mazda

Office Admin Venture Dynamics Gulf Inc

Customer Service Advisor - Jiffy Lube Multicare Stonebriar Auto Services LLC

Parts Support Specialist Kingline Equipment Inc.

Client Intake Specialist- Law Firm Legal Services of North Florida

Accounts Payable/Receptionist Mack Manufacturing

YReads Site Coordinator YMCA of Northwest Florida

YReads Site Assistant YMCA of Northwest Florida

Kennel Assistant Parvin Animal Clinic

Accounts Payable Supervisor SD Fit, LLC

Front Desk \/ Showroom Administrator SD Fit, LLC

Administrative Assistant (Part-Time) Schneider Insurance Agency Inc

Administrative Assistant Thompson Engineering

Executive Assistant to the COO THREADED FASTENERS INC

Administrative Assistant/Material Certifications Specialist THREADED FASTENERS INC

IT Operation Business Support Specialist System One

Integrated Logistic Support Specialist (ILS) Heartland Consulting

Documentation & Administrative Support Specialist Heartland Consulting

IMS/EVM/EVMS Surveillance Support Specialist Heartland Consulting

Business Office Manager/Human Resources Eden Senior Care

Administrative & Documentation Support Specialist SD Solutions LLC

Front Desk Associate GULF SHORES COURTYARD by MARRIOTT

Engineering Area Manager/ Office Leader Impact Recruitment

Customer Experience Representative - Mobile Airport Enterprise Holdings

Customer Experience Representative - Gulf Shores Airport Enterprise Holdings

Front Desk Supervisor Spectrum Resorts

Customer Service Representative - State Farm Agent Team Member Allison Horner - State Farm Agent

Customer Relations Representative - State Farm Agent Team Member Will Rentschler - State Farm Agent

Receptionist - State Farm Agent Team Member Will Rentschler - State Farm Agent

Receptionist - State Farm Agent Team Member Allison Horner - State Farm Agent

Customer Relations Representative - State Farm Agent Team Member Allison Horner - State Farm Agent

Customer Service Representative - State Farm Agent Team Member Will Rentschler - State Farm Agent

Receptionist - State Farm Agent Team Member Rebekah Brown - State Farm Agent

Admissions Coordinator - RN Preferred Solaris HealthCare

Customer Experience Representative - Pensacola Airport Enterprise Holdings

Executive Assistant Crunch Fitness

Customer Service Attendant Sud Stop Car Wash

Office Manager/Bookkeeper Longs

Executive Assistant Florida Virtual School

Remote Travel Concierge | Expert Booking & Support Getaway Travel Agency

Remote Customer Service – TRAVEL ADVISOR Hallford Travels

Office Operations Assistant Primary Care Ascension

Office Operations Assistant Neurology Ascension

Service Advisor/Sales - Foley Beach Sun Auto Tire and Service

Service Advisor/Sales - Bay City- HIRING EVENT! Sun Auto Tire and Service

Medication Assistance Coordinator Ascension

Office Operations Assistant OBGYN Float Ascension

Imaging Services Assistant Ascension

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