TotalMed StaffingNewAdministrative Support - Administrative Assistant TotalMed StaffingAdministrative Support - Administrative AssistantSimi Valley, CAImmerse yourself in the Golden State's diverse landscapes, vibrant cities, and endless opportunities for adventure and exploration. Let [City Name] be the backdrop for your next chapter.
PennymacNewSenior Administrative Support Assistant PennymacSenior Administrative Support AssistantWestlake Village, California$45,000–$66,000 / yearPENNYMAC: Pennymac (NYSE: PFSI) is a specialty financial services firm with a comprehensive mortgage platform and integrated business focused on the production and servicing of U.S. mortgage loans and the management of investments related to the U.S. mortgage market. Dashboard & Metrics Facilitation: Schedule and facilitate regular operational review meetings; monitor dashboards regarding tech capacity, workload quality, and outages, ensuring subsequent action items are assigned and tracked.
Cottage HealthNewAdministrative Assistant Cottage HealthAdministrative AssistantSanta Barbara, CAOur health system operates primarily in Santa Barbara, CA, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Santa Barbara Cottage Hospital seeks a temporary Administrative Assistant for their Medical Education department responsible for providing administrative support and develop workflow process and systems.
Front PorchNewAdministrative Assistant Front PorchAdministrative AssistantSanta Barbara, CA$24.81–$26 / hourIn the future, additional duties may be assigned, which will also be considered essential functions of the position: Act as the primary point of contact for the reception area and maintain open and effective communication channels with internal team members, vendors, and all visitors, cultivating positive relationships on behalf of the manager. Summary: The Administrative Assistants responsible for supporting various members of the management team by efficiently managing administrative tasks, facilitating communication, and ensuring smooth operations within the organization.
Santa Barbara City CollegeNewAdministrative Assistant II - CTE Santa Barbara City CollegeAdministrative Assistant II - CTESanta Barbara, CA$67,991–$82,851 / yearPerform a variety of clerical accounting duties in support of assigned activities as required; monitor funds for income and expenditures; assist in assuring expenditures to do not exceed established budget limitations as assigned; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets as required; initiate transfers as directed. Under the direction of an assigned administrator, perform a variety of highly skilled administrative assistant duties to relieve the administrator of administrative andclerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the administrator; prepare and maintain a variety of manual and automated records and reports.
Ronald Reagan Presidential Foundation and LibraryPart-Time Administrative Assistant - Event Group Ronald Reagan Presidential Foundation and LibraryPart-Time Administrative Assistant - Event GroupSimi Valley, CAWith views all the way to the Pacific Ocean and an hour from Los Angeles International Airport, RRPFs Simi Valley campus sits on 400 acres atop a hill, serves as the final resting place of Americas 40th President and former First Lady Nancy Reagan, displays a chunk of the Berlin Wall, and houses (among other remarkable displayed hardware) the plane President Reagan flew on as Air Force One to 26 countries. A globally recognized nonpartisan organization based in Simi Valley, CA, with a leading policy institute in Washington, DC, RRPFI delivers impactful public affairs programming, policy convenings and projects of national and international significance, scholarly initiatives, and distinctive educational programming shaping the perspectives of middle, high school, and college students.
Peregrine TeamAdministrative Assistant Peregrine TeamAdministrative AssistantSanta Barbara, CAFull timeWe are seeking an Administrative Assistant to support office operations and coordination. Office Support: Assist with daily administrative tasks.
LWV Santa BarbaraNewPart Time Contract Administrative Assistant LWV Santa BarbaraPart Time Contract Administrative AssistantSanta Barbara, CAThe League of Women Voters is a nonpartisan grassroots organization working to protect and expand voting rightsand ensure everyoneis represented in our democracy. Our volunteers work year-round to register new voters and provide voters with the election information they need.
Visiting Angels of Santa Barbara and Santa MariaAdministrative Assistant Visiting Angels of Santa Barbara and Santa MariaAdministrative AssistantCarpinteria, CAWe’re an award‑winning home‑care provider that treats clients and employees like family—offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. 1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical role—healthcare or home‑care background preferred.
Ventura County Community College DistrictStudent Worker - District Administrative Center Ventura County Community College DistrictStudent Worker - District Administrative Centercamarillo, CAVCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. With the understanding that a diverse community fosters multicultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.
Joni and FriendsAdministrative Coordinator, Radio Ministry Joni and FriendsAdministrative Coordinator, Radio MinistryAgoura Hills, CAFull timeWe purposely create a gospel-centered environment and offer leadership and development training to help employees perform their work with integrity and excellence, serving in our Christian community at Joni and Friends to fulfill our religious ministry: to share the gospel and serve people living with disabilities. All employees do this, regardless of their specific role, by: Modeling Joni and Friends’ Christian beliefs and practices to advance our gospel mission during working hours and nonworking hours.
SERVPRO of VenturaAdministrative Assistant SERVPRO of VenturaAdministrative AssistantVentura, CAAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
Vision LandscapingOffice Administrator/Project Support Coordinator Vision LandscapingOffice Administrator/Project Support CoordinatorSimi Valley, California$22–$32This role is ideal for someone who enjoys working with numbers, thrives in a fast-paced environment, and can confidently support both accounting functions and project coordination activities. Provide excellent customer service by responding to inquiries, resolving concerns, and communicating effectively with clients, vendors, and team members.
Stahl CompaniesAdministrative Services Manager II Stahl CompaniesAdministrative Services Manager IIPort Hueneme, CaliforniaKey Responsibilities:· Oversee the daily operations of administrative service functions including records management, mail distribution, facilities coordination, and office support services.· Plan and coordinate facility-related activities such as space planning, maintenance scheduling, and workplace logistics.· Qualifications:· Bachelor’s degree in Business Administration, Public Administration, Management, or a related field.· 4–6 years of experience in administrative services, facilities management, office operations, or a related field.·
RUSNAKSales Operations Administrator - Entry Level | BMW Westlake RUSNAKSales Operations Administrator - Entry Level | BMW WestlakeThousand Oaks, CAIn this position, you will contribute to the success of Rusnak Group by providing administrative support to the General Manager, as well as the GSM and dealership management, compiling and maintaining records of business transactions and office activities; managing client interactions in an efficient, professional and timely manner, while upholding the highest levels of professional integrity and achieving individual proficiency goals established by management to support strategic plan objectives. Effectively and efficiently handles the phone system by answering telephone, transferring callers to the appropriate personnel or department, retrieves messages from voicemail, and takes hand-written notes as needed for delivery.•
RUSNAKSales Operations Administrator | Porsche Westlake RUSNAKSales Operations Administrator | Porsche WestlakeThousand Oaks, CAIn this position, you will contribute to the success of Rusnak Group by providing administrative support to the General Manager as well as the GSM and Dealership, compiling and maintaining records of business transactions and office activities; managing client interactions in an efficient, professional and timely manner, while upholding the highest levels of professional integrity and achieving individual proficiency goals established by management to support strategic plan objectives. Maintains consistent knowledge of Company structure, telephone system, the dealership and department operations, keeps current with staff change: interprets and explains dealer policies to sales personnel, answers questions about the company and provides callers with address directions and other pertinent information.
New Level ResourcesOffice Administrator - Bookkeeper New Level ResourcesOffice Administrator - BookkeeperCamarillo, CAFull timeThe Office Administrator - Bookkeeper is a key internal team member responsible for ensuring the smooth day-to-day operations of our office while managing essential accounting functions. This role is ideal for someone who is highly organized, detail-oriented, service-driven, and comfortable balancing administrative and financial responsibilities in a dynamic consulting environment.
Council on Alcoholism and Drug AbuseFront Office/Project Recovery Assistant Council on Alcoholism and Drug AbuseFront Office/Project Recovery AssistantSanta Barbara, CA$20–$24 / hourYou’ll be part of a dedicated team of Alcohol and Drug Counselors who assist individuals in the community seeking to restore their driving privileges or address workplace-related challenges through therapy. Organizes testing materials and testing area and ensures that protocols for testing area are posted and maintained, conducts testing as needed.
BEACHMONT BEHAVIORAL HEALTH INCOffice Administrator BEACHMONT BEHAVIORAL HEALTH INCOffice AdministratorVentura, CA$20–$22 / hourThis role is hourly, 20-30 hours per week, and is ideal for a detail‑oriented, organized professional who enjoys juggling priorities, communicating with diverse stakeholders, and supporting both clients and clinical staff in a healthcare environment. Beachmont is a growing behavioral health organization dedicated to providing high‑quality, ethical, and compassionate in-home behavior intervention services to individuals with disabilities and their families.
Express Employment Professionals DefunctNewPT Admin Assistant Express Employment Professionals DefunctPT Admin AssistantOxnard, CA$18–$22 / hourThis role involves filing, scanning, organizing documents, and supporting general administrative tasks. We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to help keep our office running smoothly.
Stahl CompaniesSecretary II Stahl CompaniesSecretary IIPort Hueneme, CaliforniaThis role is responsible for performing a variety of office support tasks, including preparing correspondence, managing schedules, maintaining organized filing systems, and responding to inquiries. STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups.
Santa Barbara Neighborhood ClinicsSPECIALTY MEDICAL ASSISTANT Santa Barbara Neighborhood ClinicsSPECIALTY MEDICAL ASSISTANTSanta Barbara, CA$24–$26 / hourThis role supports high-quality, patient-centered care for diverse and underserved populations, ensures efficient clinic flow, and assists with specialty-specific procedures while maintaining compliance with FQHC, HRSA, and regulatory requirements. The Specialty Medical Assistant (SMA) provides clinical and administrative support to specialty providers, including Chiropractors, Acupuncturists, and Podiatrists, within a Federally Qualified Health Center (FQHC) setting.
Ultimate Staffing ServicesNewCSR/ Sales Assistant Ultimate Staffing ServicesCSR/ Sales AssistantVentura, California$20–$21 / hourThe ideal candidate thrives in multitasking environments, enjoys working on detailed projects, and is comfortable building quotes, researching products, and preparing client-ready materials. We are seeking a highly organized, detail-oriented Sales Support Coordinator / Quoting Specialist to support multiple sales representatives in a fast-paced, project-driven environment.
AppFolio, IncNewExecutive Assistant AppFolio, IncExecutive AssistantSanta Barbara, CA$94,400–$118,000 / yearCoordinate cross-functional meetings, leadership forums, and offsites to support alignment across Client Services; partner to cross-functional program specialists across the business . Lead the organizational and strategic communications and engagement strategy for Client Services, engaging across the leadership team to build a strong culture and team engagement.
City of OxnardBilling and Licensing Supervisor City of OxnardBilling and Licensing SupervisorOxnard, CA$87,795.97–$143,905.22 / yearWHAT YOULL DO: Provide program oversight and supervision to the Business Licensing Sub-division and Utility Billing Sub-Divisions within the Billing & Licensing Division under Finance Department, with an emphasis on Business Licensing Supervise Business Licensing and Utility Billing activities, monitoring to ensure adherence to City Codes, policies, and procedures, with an emphasis on Business Licensing Ensure staff adhere to applicable laws, rules, regulations, City codes, policies and procedures Plan, assign, schedule, supervise, and evaluate the work of assigned staff Provide constructive feedback to staff's work and performance and provide proper guidance and training to staff Assist the Director of Billing and Licensing Division with administrative and operational work, including work resulting from or related to various information requests from other City agencies, the county, the State, other government agencies, and outside organizations and customers Perform complex analysis and audit of accounts, including applications and renewals, billing inquiries, and account analyses Prepare and monitor the budget of the two sub-divisions Prepare a variety of fiscal and statistical reports including revenue forecasts and cost analyses Handle and resolve escalated and complex issues and customer complaints Payroll/Classification Title: Administrative Services Administrator/Supervisor CLASSIFICATION SUMMARY: This class is the eighth level in a nine-level Administrative Services series devoted to providing management analysis and oversight; program marketing, outreach and education; fiscal analysis and oversight; and administrative/clerical/customer service support to programs, projects, executive staff and elected officials. POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to management analysis/program administrationmay be responsible for: Providing advanced journey-level work and staff assistance for the city manager's office or in the management of a city-wide function; Overseeing a department/division budget; Coordinating the procurement process; Administering contracts; Conducting public information and outreach including media relations; Supervising department/division support staff; Conducting analyses; Reviewing and approving expenditures; Preparing billings and coordinating receivables; Reviewing and/or calculating complex fees; Managing politically sensitive and/or highly complex projects; Representing the City to the media.