In this role, you will: • Prepare contracts, get them signed, and give contractors the documents and instructions they need to start work • Confirm that vendor insurance and other required documentation are in place • Process and track change orders • Review invoices and progress payments for accuracy • Collect lien releases • Work with Project Management and Accounting through final payment and project closeout What We’re Looking For • 3+ years of experience in contract, construction, project, or office administration, or in a related area such as accounts payable, purchasing, procurement, property management, or legal support • Familiarity with contracts, vendor invoices, change orders, certificates of insurance, or lien releases (you don’t need deep experience with all of them) • A sharp eye for detail: you catch discrepancies instead of simply processing what you’re handed • Strong organization and follow-through across many active projects at once • Clear, professional communication with vendors, Project Managers, and Accounting • Proficiency in Microsoft Word, Excel, and Outlook, and comfort using AI tools such as ChatGPT or Claude • Ability to work full time in our La Jolla office What We Offer $80,000 base salary Bonus up to 15% of base Interview Now! The Role Our Project Managers find the projects, write the scopes and RFPs, evaluate bids, negotiate pricing, and choose the vendor.