Administrative Assistant 1

Job Summary

We are seeking an Administrative Assistant 1 to provide critical administrative and office support to ensure smooth operations within the department. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional and safety-focused environment.

Key Responsibilities

• Promote Safety: Actively contribute to maintaining a safe work environment in all administrative activities.

• Time & Expense Processing: Process, track, and coordinate the completion of staff timesheets and procurement card reports, ensuring accuracy and compliance.

• Policy Compliance: Ensure adherence to Southern Company’s administrative, accounting, and compliance procedures.

• Administrative Support: Perform various office duties including maintaining office supplies, creating and tracking project correspondence, and performing miscellaneous tasks as directed.

• Meeting & Event Coordination: Schedule, organize, and coordinate meetings, workshops, and events as required.

• Travel Support: Manage travel arrangements for staff, including logistics for flights, hotels, car rentals, and related accommodations.

• Office Relocation Support: Assist in coordinating office moves, relocations, or facility setup as needed.

Qualifications

• High school diploma or equivalent required; additional education or administrative certifications preferred.

• 0–3 years of administrative support experience, preferably within utilities, construction, or engineering-related environments.

• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

• Strong organizational skills with the ability to handle multiple tasks simultaneously.

• Effective written and verbal communication skills.

• Ability to work independently while also supporting team goals.

• Strong customer service orientation and a proactive, problem-solving mindset.

Work Environment

• Office-based position with a strong emphasis on collaboration and safety.

• May require occasional support for field or offsite meetings/events.

• Hybrid schedules may be considered based on department needs.