Job Title: Administrative Assistant
Employment Type: Contract Work Hours: 37.5 hrs./week
Work site: 100% Onsite Location: One Commerce Plaza, Albany, NY 12210 Job Duration: 2 Years
Closing: 08/24/2026.
The administrative assistant will provide office and administrative support to the Center and will work closely with the Director and Deputy Director of the Center.
Responsibilities include:
Managing staff calendars on a day-to-day basis,
Providing administrative support to format and prepare reports and presentation materials,
Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
Arranging travel arrangements and preparing related paperwork,
Scheduling in-person and virtual meetings and conference calls,
Compiling, prioritizing and distributing mail,
Maintaining inventory of and ordering supplies as needed,
Answering and routing phone calls to appropriate parties,
Other assignments and projects as assigned
Minimum qualifications:
A high school diploma (or equivalent),
Two-year minimum experience working in a professional office setting,
Proficiency with Microsoft office applications, particularly outlook, word, excel, teams, and shared calendars, and virtual meeting applications including Webex and zoom
Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
The ability to enter data into, and extract data from, electronic databases,
The ability to work independently and on a team with different personalities,
The ability to handle multiple, shifting priorities,
Good organizational skills, including an ability to organize information into reports
Ability to prioritize multiple assignments
Strong written and verbal communication skills
Preferred qualifications:
Previous experience working for the New York State Department of Health
Miscellaneous Information
Shift Timing: Monday - Friday between 8:00am and 5:00pm.
Paid parking is available.
The office is also served by public transportation.
Interview will be conducted virtually or in person based on availability.
Training will be provided to the selected candidate.
The Nexus Staff Difference:
Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
We offer weekly payments via ACH (Automated Clearing House).
Serving as Prime Vendors to New York State and New York City for over 10 years.
Numbers & Facts
Location
Albany, NY
Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Data Entryunmatched
Document Managementunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
Health Departmentunmatched
Health Planunmatched
High School Diplomaunmatched
Inventory Managementunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
People Managementunmatched
Presentation/Verbal Skillsunmatched
Public Transportunmatched
Reporting Skillsunmatched
Telephone Skillsunmatched
Travel Planningunmatched
WebExunmatched
Writing Skillsunmatched
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