Sign upLog in
Administrative Support Jobs in Albany, NY

Executive Secretaries and Administrative Assistants

Nexus Staff
  • Albany, NY
  • Instant Apply
30+ days ago

Job Description


Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: One Commerce Plaza, Albany, NY 12210
Job Duration: 2 Years
Closing: 08/24/2026.



The administrative assistant will provide office and administrative support to the Center and will work closely with the Director and Deputy Director of the Center.

Responsibilities include:
  • Managing staff calendars on a day-to-day basis,
  • Providing administrative support to format and prepare reports and presentation materials,
  • Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
  • Arranging travel arrangements and preparing related paperwork,
  • Scheduling in-person and virtual meetings and conference calls,
  • Compiling, prioritizing and distributing mail,
  • Maintaining inventory of and ordering supplies as needed,
  • Answering and routing phone calls to appropriate parties,
  • Other assignments and projects as assigned


Minimum qualifications:
  • A high school diploma (or equivalent),
  • Two-year minimum experience working in a professional office setting,
  • Proficiency with Microsoft office applications, particularly outlook, word, excel, teams, and shared calendars, and virtual meeting applications including Webex and zoom
  • Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
  • The ability to enter data into, and extract data from, electronic databases,
  • The ability to work independently and on a team with different personalities,
  • The ability to handle multiple, shifting priorities,
  • Good organizational skills, including an ability to organize information into reports
  • Ability to prioritize multiple assignments
  • Strong written and verbal communication skills


Preferred qualifications:
  • Previous experience working for the New York State Department of Health

Miscellaneous Information
  • Shift Timing: Monday - Friday between 8:00am and 5:00pm.
  • Paid parking is available.
  • The office is also served by public transportation.
  • Interview will be conducted virtually or in person based on availability.
  • Training will be provided to the selected candidate.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

Numbers & Facts

LocationAlbany, NY

Skills

  • Administrative Skillsunmatched
  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Data Entryunmatched
  • Document Managementunmatched
  • Establish Prioritiesunmatched
  • Executive Assistant Skills unmatched
  • Health Departmentunmatched
  • Health Planunmatched
  • High School Diplomaunmatched
  • Inventory Managementunmatched
  • Mail Processingunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft Wordunmatched
  • Order Suppliesunmatched
  • Organizational Skillsunmatched
  • People Managementunmatched
  • Presentation/Verbal Skillsunmatched
  • Public Transportunmatched
  • Reporting Skillsunmatched
  • Telephone Skillsunmatched
  • Travel Planningunmatched
  • WebExunmatched
  • Writing Skillsunmatched

Level up your application

Professional resume templates

Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.

Free resume templates

Resume Builder

Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.

Resume Builder