Legal Administrative Assistant – Private Wealth, Trusts & Estates JobotLegal Administrative Assistant – Private Wealth, Trusts & EstatesBoston, MA$85,000–$95,000 / yearOur client is a highly respected Boston-based litigation and business law firm with a long-standing reputation for delivering sophisticated legal counsel to closely held businesses, developers, financial institutions, and high-net-worth individuals. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Administrative Assistant Action for Boston Community DevelopmentAdministrative AssistantDorchester, Massachusetts$21.29 / hourAssess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report. The Administrative Assistant I performs a variety of administrative and clerical tasks that include providing support to the program director as well as managers/supervisors and employees, assisting in daily office needs and managing the program’s general administrative activities.
Administrative Assistant J. MorrisseyAdministrative AssistantNeedham, MABusy urgent care office. Must have EPIC and at least 2 years of experience in a Medical Environment.
Administrative Assistant Ultimate Staffing ServicesAdministrative AssistantHudson, New Hampshire$24–$25 / hourOur client in Hudson, NH is seeking a detail-oriented Administrative Assistant to support project administration, order processing, customer communications, and general office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong organizational and data entry skills.
Administrative Assistant HOK Group IncAdministrative AssistantBoston, MACulture & Event Planning: Champion team morale by leading communications and coordinating food, beverages, and RSVPs for studio-wide gatherings (Summer Outings, Holiday Parties, First Thursdays) as well as volunteer and fundraising events. Facilities & Vendor Management: Serve as the primary liaison with building management, subcontractors, and vendors for office maintenance, repairs, catering, and firm-hosted "Lunch and Learns.".
NewAdministrative Assistant - Sales Uline, Inc.Administrative Assistant - SalesBurlington, MA$27–$34 / hourJoin Uline as an Administrative Assistant supporting our Boston sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America's leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.
Part-Time Administrative Assistant Sunburst MemorialsPart-Time Administrative AssistantWatertown, MassachusettsCemetery Relations & Scheduling Support: Coordinate memorial order fulfillment by managing relationships with cemetery sextons, caretakers, and lettering teams, including scheduling memorial settings with all parties and occasional travel to cemeteries as needed. Essential Functions Client Service & Records Support: deliver a welcoming showroom experience by assisting visitors and managing phone/email inquiries, while maintaining a clean, organized facility and ensuring accurate customer and cemetery records.
NewAdministrative Assistant to the Assistant Principal Minuteman Regional Vocational Technical School DistrictAdministrative Assistant to the Assistant PrincipalLexington, MA$43,000–$54,000 / yearAdditional Requirements: This position includes but is not limited to: walking around the school, observing students while they work in their program areas, standing for periods, occasionally lifting and carrying items up to 50 pounds, reading documents, using a computer, listening and speaking, using office equipment, maintaining energy throughout the day, and handling stress effectively. Proficient skills with Microsoft 365 (including Word, Excel, and Outlook); familiarity with district software platforms such as: Aspen preferred.
NewPractice Assistant Administrative (EPIC Required) Sigma IncPractice Assistant Administrative (EPIC Required)Wayland, MAThe ideal candidate will have previous medical front desk, physician practice, primary care, urgent care, or outpatient clinic experience and be comfortable assisting patients, answering phones, scheduling appointments, and working in Epic EMR/EHR . Sigma, Inc. is seeking an experienced Practice Assistant / Medical Receptionist to support a busy Primary Care practice in Wayland, MA .
Litigation Administrative Assistant Nelson Mullins Riley & Scarborough, LLPLitigation Administrative AssistantBoston, Massachusetts$70,000–$95,000 / yearFull timeWho We Are: With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. A Day in the Life: In this role, you will provide comprehensive litigation support, including preparing, revising, and finalizing correspondence, pleadings, and legal documents, while managing electronic and court filings across state and federal jurisdictions, including Washington, D.C., Maryland, and Virginia.
Administrative Assistant - Part Time Franklin FordAdministrative Assistant - Part TimeFranklin, Massachusetts$16–$20 / hourJoin Franklin Ford as a part-time Administrative Assistant, where you will play a key role in supporting our team with day-to-day administrative tasks to ensure smooth office operations. Franklin Ford is a trusted name in the Franklin, MA community, known for its commitment to quality service and customer satisfaction.
Prescriber Medical Administrative Assistant (PMAA) Northeast Health ServicesPrescriber Medical Administrative Assistant (PMAA)Framingham, MA$20–$23 / hourFull timeSupport providers with various administrative duties including document preparation, written and electronic correspondence, phone calls and completion of required forms and paperwork. At Northeast Health Services , a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities.
Administrative Assistant - Xfinity Center Legends Hospitality, LLCAdministrative Assistant - Xfinity CenterMansfield, MAOur Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Ability to participate in a team environment.pay rate: $18 per hourPractice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
NewSales Administrative Assistant - East Region Kawasaki Motors Corp USASales Administrative Assistant - East RegionBoston, MA$26–$29 / hourAbility to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments. Duties and Responsibilities: Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
Administrative Assistant - Xfinity Center LegendsAdministrative Assistant - Xfinity CenterMansfield, MAOur Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
Administrative Assistant - Leadership Support Ropes & GrayAdministrative Assistant - Leadership SupportBoston, Massachusetts$69,500–$100,800 / yearThe firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. The Administrative Assistant provides high-level support to senior leadership, assists with Policy Committee projects, and offers back-up coverage to the Chair’s Executive Assistant, consistently delivering superior client service and ensuring the smooth flow of information and operations across the firm.
NewPractice Assistant- Administrative Sigma IncPractice Assistant- AdministrativeLexington, MAThe successful candidate will provide exceptional patient service, manage high-volume calls, coordinate appointments, verify patient information, and support efficient clinical operations. This onsite administrative healthcare role is ideal for candidates with experience in medical office administration, patient scheduling, front desk operations, insurance verification, and Epic EMR .
NewStudent Office Administrative/Project Assistant Berklee College of MusicStudent Office Administrative/Project AssistantBoston, MassachusettsThe Student Office Administrative/Project Assistant supports the Vice President for Enrollment Management & Student Success (VPEMSS), Executive Assistant (EA) to the VPEMSS and the Care Support Services Team by providing reception and general administrative assistance with projects and initiatives, office organization, outreach, event support, and a variety of other tasks. Previous supervisory and office skills are preferred, a moderate knowledge of the Student Success division is important, a moderate knowledge of Microsoft Word and Excel, Google Docs and Google Sheets are helpful, good interpersonal, writing, and communication skills are important.
Administrative Assistant Steris PlcAdministrative AssistantNorthborough, MA$20–$24.46 / hourAssists management in maintaining sales records, files, contracts, payroll (as appliable), purchase orders, accounts payable / receivable (as applicable) and special reports. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc.
Administrative Assistant - Saskatoon (Canada) Bay State MillingAdministrative Assistant - Saskatoon (Canada)Quincy, MassachusettsEnter Purchase Orders (PO’s) as requested, specifically partnering with MMB engineering to receive and enter all project PO’s into AX.• Maintain list of office and employee breakroom supply needs, order as appropriate• Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed.• • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers.•
Administrative Assistant 2 HB ExpressAdministrative Assistant 2Boston, MassachusettsPCs, printers, library automation system, scanners, RFID scanners, self-check machines, faxes, self-check equipment, application software, and some PC hardware. Primary responsibility of this position is to support staff and public workstations by investigating and resolving computer hardware and software problems of end users.
Administrative Support Assistant Nelson Mullins Riley & Scarborough, L.L.P.Administrative Support AssistantBoston, MA$48,000–$55,000 / yearWith more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. By identifying these strategic issues, our attorneys can develop an individualized approach targeting each facet of the client, creating specific solutions to help address each need, to reach each goal, and to realize each long-term plan.
Administrative/Operations Assistant Boston Human Capital PartnersAdministrative/Operations AssistantBoston, MassachusettsThe ideal candidate must have a college degree plus 2+ years of administrative support experience and a desire and care to see things through. Our client fund visionary entrepreneurs harnessing the power of AI and frontier technologies to transform markets and industries.
Team Lead Prescriber Administrative Assistant - w/hiring incentive Northeast Health ServicesTeam Lead Prescriber Administrative Assistant - w/hiring incentiveBeverly, MA$25–$27 / hourFull timeAs the heart of our clinics – providing support for our clients as well as our team members, your responsibilities will range from handling client calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing essential information. Collaborate with departmental leaders to identify training needs and develop tailored onboarding plans for new PMAA hires, optimizing their integration into the team and maximizing productivity from inception.
Administrative Receptionist Ultimate Staffing ServicesAdministrative ReceptionistFramingham, Massachusetts$19 / hourThis position supports daily office operations and requires strong organizational skills and basic administrative experience. We are seeking a reliable and detail-oriented Administrative Assistant for a temporary, one‑month assignment in Framingham, MA.
NewAdministrative Office Support - Marlborough High School Marlborough Public SchoolsAdministrative Office Support - Marlborough High SchoolMarlborough, MAAnswers the phone, email, fax and responds to parent, student, staff and school visitor requests, dealing with the public tactfully and maintaining effective public relations with parents, staff, students and school visitors. Job Summary: Actively provides office support for the School Building and performs administrative office support work, general office assistance functions and related work as required.
Admin Assistant ($25-$30 Boston, MA) Ultimate Staffing ServicesAdmin Assistant ($25-$30 Boston, MA)Boston, Massachusetts$25–$30 / hourThis role involves handling various tasks, including managing schedules, organizing files, and facilitating communication between departments and external parties. Qualifications: Education: High school diploma or equivalent; additional qualification as an administrative assistant or secretary is a plus.
Legal Executive Assistant DLA Piper LLP (US)Legal Executive AssistantBoston, MA$43.26–$65.52 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. This position can sit in Atlanta, Austin, Baltimore, Boston, Chicago, Dallas, Houston, Los Angeles, Minneapolis, New York, Northern Virginia, Palo Alto, Philadelphia, San Diego, San Francisco, Seattle, Short Hills, Washington, DC or Wilmington and offers a hybrid work schedule.
Executive Assistant - Strategy and Operations - SPC SanofiExecutive Assistant - Strategy and Operations - SPCCambridge, MA$36.81–$49.08 / hourWe're seeking a detail-oriented, proactive Administrative Assistant to join our Specialty Care North America (SPC NA) Strategy and Operations team in support of operational programs, leadership meetings, and key initiatives across Specialty Care. Coordinate slide deck development with vendors or internal teams for leadership programs and workstream meetings, including gathering inputs, managing review cycles, and ensuring timely delivery.
Executive Assistant SanofiExecutive AssistantCambridge, MA$36.81–$49.08 / hourYou will provide dedicated support to the Global Head of Strategy & Operations - a senior leader reporting directly to the Executive Vice President (EVP), Specialty Care and operating at N-2 to the CEO with accountability across a number of Therapeutic areas (TAs) including immunology & inflammation (I&I), oncology, neurology, and rare diseases. Organize and coordinate high-stakes internal meetings including GBU leadership team sessions, Executive Committee (ExCom) preparation meetings, quarterly business reviews, and cross-functional strategy forums.
Litigation Assistant Morgan & Morgan, P.A.Litigation AssistantBoston, MAThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.
Medical Assistant/Clinical Office Coordinator, Spine Program Emerson HospitalMedical Assistant/Clinical Office Coordinator, Spine ProgramConcord, MA$18–$26 / hourSkills: Computer skills with the GE Centricity electronic medical record (EMR), Meditech preferred, and the ability to maintain confidential information, strong interpersonal communication skills on the phone and in person, customer service skills. Reports to the Practice Manager and works under the direct super vision of the Physician(s), the Medical Assistant/Clinical Office Coordinator is responsible for ensuring patient preparation and supporting the physician(s) with clinical and office duties.
Office Assistant Duxbury Public SchoolsOffice AssistantDuxbury, MAThis position is eligible to participate in the Town of Duxbury Benefit plans that include health insurance (25% employee contribution), dental insurance, life insurance, short-term disability, long-term disability, vision insurance, pet insurance, accident insurance, cancer insurance, critical illness insurance, prescription drug program, 529 College Savings plan, and an employee assistance program. Alden School is a grades 3, 4, 5 school comprised of 620 students and 115 dedicated staff members Our school community believes in the values Responsibility, Empathy, Self-esteem, Courage, Patience, Effort and Teamwork.
NewAssistant to the Head of School The Winsor SchoolAssistant to the Head of SchoolBoston, MA$90,000–$125,000 / yearThe Assistant to the Head of School provides executive level administrative support to the Head, serving as the welcoming presence in the Head of School’s office, supporting the smooth functioning of the school, and strategically utilizing the resources of the Head’s office. Partner with the Head in understanding the needs of the entire Winsor community, in order to solve problems, resolve conflicts, and find solutions whenever possible before matters require the Head’s attention, keeping the Head of School informed along the way.
Child Care Assistant Director Little Sprouts IncChild Care Assistant DirectorLawrence, MA$54,000–$60,000 / yearThrough the experience and talents of nearly 900 early education professionals and in partnership with nearly 4,000 families, we are on a meaningful journey to create optimal learning spaces where children ages 0-5 can learn, grow, and thrive. Babilou Family US is part of the global Babilou Family network and brings a local, community-focused approach to early childhood education through our Little Sprouts, Building Blocks, and Heartworks schools.
Early Childhood-Assistant Director Little Sprouts IncEarly Childhood-Assistant DirectorWatertown, MA$58,000–$67,500 / yearThrough the experience and talents of nearly 900 early education professionals and in partnership with nearly 4,000 families, we are on a meaningful journey to create optimal learning spaces where children ages 0-5 can learn, grow, and thrive. Babilou Family US is part of the global Babilou Family network and brings a local, community-focused approach to early childhood education through our Little Sprouts, Building Blocks, and Heartworks schools.
Legal Assistant (Hybrid) First American Financial CorpLegal Assistant (Hybrid)Needham, MAThe First American Law Group, a Division of First American Title Insurance Company, represents insured owners and lenders in resolving real estate title issues, and the legal assistant provides litigation and administrative support to the Law Group attorneys. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for eleven consecutive years.
Program Assistant (Supportive Housing) The City of BostonProgram Assistant (Supportive Housing)Boston, MASupports users of HMIS, CAS and HSA systems to ensure maintenance for multiple data systems, including adding new users to the system, verifying users are still active, and ensuring that appropriate system protocols are upheld regarding timely input of data and vacancy information. SHD does that through strategic planning and pursuit of federal, state, and local resources to ensure that people experiencing homelessness in Boston have access to housing and services to ensure that episodes of homelessness are rare, brief, and non-recurring.
Assistant Coach, Women''''s Track & Field and Men''''s & Women''''s Cross Country Endicott CollegeAssistant Coach, Women''''s Track & Field and Men''''s & Women''''s Cross CountryBeverly, MA$31,000–$33,000 / yearUnder the supervision of the Head Coach, the Assistant Coach of Women's Track & Field, Men's and Women's Cross-Country programs will assist in all aspects of the cross-country and track and field programs as part of the Athletics Department. In compliance with Massachusetts pay transparency law, the annual base salary range for this position is $31,000-$33,000 Endicott College considers factors such as (but not limited to) the scope and responsibilities of the position, relevant work experience, education, specialized skills, internal equity, and external market data when extending an offer.
Parking Assistant Babson CollegeParking AssistantWellesley, MAResponsible for the management of Babson and Olin College Parking Management needs including permit registration and distribution, maintenance of equipment and service support, organization of the parking appeal board, parking appeals and billing, processing revocation letters, and management of parking related communications and requests, including medical passes, carpool passes, parking management for visitors and non-affiliated parking management such as town related parking needs. Must have had a valid unrestricted U.S. Driver's License for one year and maintain throughout employment an insurable (as determined by the College's insurer's criteria) or a satisfactory driving record; must successfully complete and pass the College's vehicle training program within the first 60 days of employment; annual or more frequent review of employee's driving record based on the College insurer's criteria; and safety training as required by management.
Recruiting Assistant Analysis Group IncRecruiting AssistantBoston, MA$50,000–$55,000 / yearWe are committed to building teams that bring a variety of backgrounds, perspectives, and skills, as we believe that a strong and inclusive workforce directly supports our goal of providing the highest-quality work. Reporting to the Senior Recruiter, this role provides important coordination and administrative support throughout the entire recruiting lifecycle, helping to ensure an efficient and high-quality hiring experience for candidates and hiring teams.
Client Services Assistant Tufts UniversityClient Services AssistantMAReception Coordination - Provide exemplary face-to-face client service including the following: Welcome, direct and assist clients and patients from our hospital lobby (greeter with mobile work station) or at the reception desk. Appointment Management: Effectively manage clinician schedules including the following responsibilities: Schedule initial and follow-up patient appointments with appropriate service and clinician.
Finance Case Operations Assistant Analysis Group IncFinance Case Operations AssistantBoston, MA$60,000–$70,000 / yearWe are committed to building teams that bring a variety of backgrounds, perspectives, and skills, as we believe that a strong and inclusive workforce directly supports our goal of providing the highest-quality work. The Finance Case Operations Assistant supports billing and commercial operations by performing case setup, data maintenance, inbox triage, and related administrative & system tasks with accuracy and timeliness.
Admissions Program Assistant Tufts UniversityAdmissions Program AssistantMedford, MAThe Office of Undergraduate Admissions is responsible for the recruitment, selection, and enrollment of the first-year and transfer class each year for the School of Arts & Sciences, School of Engineering, and the School of the Museum of Fine Arts at Tufts. Completing essential administrative functions such as data entry, application credential processing, managing and responding to email and phone inquiries, packing and shipping materials, and other tasks as assigned.
Instructional Assistant Tri-town School UnionInstructional AssistantMethuen, MAApplicants are informed that school systems are required to obtain all available criminal offender record information (CORI and SAFIS Background Check per 603 CMR51.00) from the criminal history systems board (CHSB) of any current or prospective employee of the school department. Visual Acuity: Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus (e.g., to read student work, observe students across a classroom, and monitor computer screens).
BSC Assistant Yazaki North America IncBSC AssistantBillerica, MAFounded in 1929, Yazaki is a Japanese full systems supplier of wire harness, electrical, data products and solutions enabling vehicle electrification, connectivity, and autonomy integration. More than 235,000 committed and highly motivated employees in 45 countries make us one of the most successful international automotive suppliers.
Medical Assistant - New England Gynecology and Surgical Service - Per Diem - Foundation Medical Partners SolutionHealthMedical Assistant - New England Gynecology and Surgical Service - Per Diem - Foundation Medical PartnersNashua, NHAnchored by Southern New Hampshire Medical Center-a 188-bed, DNV-accredited hospital in downtown Nashua with a Level III-N trauma center, Level II Special Care Nursery, and Magnet designation for nursing excellence-we offer a full spectrum of services from primary care to advanced diagnostics and specialized treatments. Among these services, our New England Gynecology practice provides comprehensive obstetric and gynecologic care, supporting women's health through all stages of life-from adolescence to menopause-with a focus on wellness, prevention, and personalized care.
Clinical Lab Assistant - Pathology Emerson HospitalClinical Lab Assistant - PathologyConcord, MA$17–$20 / hourJoin our Laboratory Services team as a Pathology & Cytology Clinical Laboratory Assistant, where you'll play an important role supporting pathology and cytology workflows that contribute to accurate patient diagnosis and care. You'll assist with laboratory support functions, specimen transportation, administrative tasks, and technical preparation duties within the Cytology department.
Medical Assistant/Clinical Office Coordinator-Urology Emerson HospitalMedical Assistant/Clinical Office Coordinator-UrologyConcord, MA$20–$26 / hourSkills Computer skills with the GE Centricity electronic medical record EMR Meditech preferred and the ability to maintain confidential information strong interpersonal communication skills on the phone and in person customer service skills. Reports to the Practice Manager and works under the direct super vision of the Physicians the Medical AssistantClinical Office Coordinator is responsible for ensuring patient preparation and supporting the physicians with clinical and office duties.
Community Engagement Assistant (CEA), Pre-Collegiate Program Babson CollegeCommunity Engagement Assistant (CEA), Pre-Collegiate ProgramWellesley, MACEAs will be responsible for regularly checking in with an assigned group of students and ensuring the safety of all participants as well as creating, coordinating, and implementing extracurricular activities and supervising students at those and other program-related activities. Ability to create an environment where direct reports have the freedom and security to take initiative; deal with complexities with resilience, resourcefulness, and optimism; and appreciate open mindedness, creativity, and agility in thought and tactics.