Administrative Assistant Encompass Health CorpAdministrative AssistantJacksonville, FLOur achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!
Administrative Assistant II Acadia Healthcare Co IncAdministrative Assistant IIJacksonville, FLYour Job as an Administrative Assistant: The Administrative Assistant role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors. Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services.
Administrative Assistant FirstService CorpAdministrative AssistantNocatee, FLRequesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. The assistant greets owners and visitors, checks in guests, helps residents acclimate to community amenities and policies, and from time to time supports the enforcement of amenity center rules in a professional and courteous manner.
Executive Administrative Assistant Miller Electric CompanyExecutive Administrative AssistantJacksonville, Floridaul style="margin: 0px; padding: 0px; font-family: verdana;">Ability to maintain a high level of trust and confidentiality with sensitive items . Provide general administrative support and assist with special projects as needed .
Office Administrative Assistant / Clerical ProSidian ConsultingOffice Administrative Assistant / ClericalJacksonville, FLp>This service supports DoD/Military Sector Clients (For Present / Future Requirements) and ProSidian Team Members work as part of a Engagement Team Cadre (Labor Category ) to fulfill BLD - Blended (FFP/T&M) requirements for a provide Environmental Remediation Services, on behalf of the second largest civil works district in the US Army Corps of Engineers, with an area of responsibility encompassing Florida and the Caribbean. The roles and responsibilities of the Office Administrative Assistant / Clerical include but are not limited to: Performing a wide range of Environmental Remediation Services activities, environmental investigations related to remediation, water/wastewater services, industrial hygiene/safety support, and other support activities, environmental conservation activities, and pollution prevention activities .
NewADMINISTRATIVE ASSISTANT I - 73001257 Government of FloridaADMINISTRATIVE ASSISTANT I - 73001257JACKSONVILLE, FLCandidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. REMINDER: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.
Administrative Assistant The Stellar GroupAdministrative AssistantJacksonville, FLStellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. This role involves a wide range of administrative tasks and requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities simultaneously.
Facilities/Property Administrative Assistant Cypress VillageFacilities/Property Administrative AssistantJacksonville, FLp>GENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
NewExecutive Administrative Assistant Emcor UKExecutive Administrative AssistantJacksonville, FLAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.
NewAdministrative Assistant SPM LLCAdministrative AssistantJacksonville, FLPreferred skills like familiarity with office software and real estate industry knowledge enhance efficiency and allow the Administrative Assistant to anticipate the needs of the team and contribute proactively to office operations. Assist with rent collection processes, including tracking payments, posting rents, issuing receipts, following up on delinquencies, and coordinating payment plans when needed.
Administrative Assistant - Full-Time Hueman PE Talent SolutionsAdministrative Assistant - Full-TimePonte Vedra Beach, FLp>Brain Tumor Network (BTN) isdedicatedto delivering individualized navigational services for both adult and pediatric patients across the United States who have been diagnosed with a primary brain tumor. Our navigation services are provided at no cost, through a compassionate team of credentialed nurses and social workers, enabling patients and their caregivers to make informed decisions about their treatment options.
Administrative Assistant Unlimited Service GroupAdministrative AssistantJacksonville, FL$18–$22 / hourWhaley Foodservice, LLC is one of the largest commercial kitchen equipment repair service companies in the Southeast comprised of over 600 employees located across 31 geographically dispersed locations. Whaley Foodservice, LLC is currently searching for an experience Administrative Assistant to join our team.
NewSchool Administrative Assistant Duval Charter School at SouthsideSchool Administrative AssistantJacksonville, Florida$16–$18div>Responsibilities:Understands role as CSUSA Representative as evidenced within:Leads by example in adherence and knowledge of the CSUSA and school's Vision, Mission, and Values demonstrated by his/her commitment to act in an ethical manner using behaviors that promote a team concept. Who We Are: Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states.
Executive Administrative Assistant EMCOR Group IncExecutive Administrative AssistantJacksonville, FLp>As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.
Executive Administrative Assistant PGA Tour IncExecutive Administrative AssistantPonte Vedra Beach, FLThis position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and exchanging (and sometimes analyzing) information for supervisor(s). Answers telephone, deals with diverse group of important external callers, provides information to callers or routes call to appropriate official.
Facilities/Property Administrative Assistant Life Care Companies LLCFacilities/Property Administrative AssistantJacksonville, FLp>GENERAL SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
ADMINISTRATIVE ASSISTANT I - 60055568 Government of FloridaADMINISTRATIVE ASSISTANT I - 60055568JACKSONVILLE, FLCandidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Requisition No: 872344 Agency: Children and Families Working Title: ADMINISTRATIVE ASSISTANT I - 60055568 Pay Plan: Career Service Position Number: 60055568 Salary: Biweekly pay 1,363.38
NewAdministrative Assistant I Terracon Consultants IncAdministrative Assistant IJacksonville, FLp>Essential Roles and Responsibilities: Priority job duties: Answer and direct incoming phone calls, ensuring a prompt and courteous response. This role is vital in maintaining a well-organized and efficient front office, contributing to the overall success of our Jacksonville operations.
Legal Administrative Assistant McGuireWoods LLPLegal Administrative AssistantJacksonville, Floridali>Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work. Connect with a recruiter directly.
ADMINISTRATIVE ASSISTANT I - 64029787 Government of FloridaADMINISTRATIVE ASSISTANT I - 64029787JACKSONVILLE, FL$34,760–$45,000 / yearThe bureau produces routine and special analysis and reports of vital statistics data; provides policy, procedure and monitoring of 67 county local registrars of vital statistics; 118 birthing hospitals; funeral directors, medical examiners and certifying practitioners; and numerous tax collector offices, in accordance with Chapter 382 Florida Statutes and Chapter 64V, Florida Administrative Code. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions.
NewAdministrative Assistant - FACT - St Augustine SMA Healthcare IncAdministrative Assistant - FACT - St AugustineSt. Augustine, FLp>Essential Job Functions: Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents.
NewAdministrative Assistant Acadia Healthcare Co IncAdministrative AssistantSt. Augustine, FLp>Coastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).
Administrative Assistant - 8:30AM-5PM HD Supply Holdings IncAdministrative Assistant - 8:30AM-5PMJacksonville, FLProvides administrative support to a distribution center, including coordinating new hire onboarding, running reports, scheduling meetings, and answering phone calls. Maintains new hire paperwork, coordinates associate onboarding plans, and schedules new hire orientations and trainings.
Administrative Assistant Carports AnywhereAdministrative AssistantStarke, Floridadiv>Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. QualificationsHigh school diploma/GED required, Associate’s degree or administrative training is preferred.
Bilingual Administrative Assistant Lee Hecht HarrisonBilingual Administrative AssistantJacksonville, FL$21–$23 / hourp>To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Administrative Assistant AFC Development, IncAdministrative AssistantOrange Park, FLJob responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. MSS is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA.
ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of FloridaADMINISTRATIVE ASSISTANT I OPS - 60930001Callahan, FL$22–$24 / hourOffice support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.
ADMINISTRATIVE ASSISTANT I - 80003846 Government of FloridaADMINISTRATIVE ASSISTANT I - 80003846Jacksonville, FLp>POSITION DESCRIPTION: This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
NewADMINISTRATIVE ASSISTANT II Government of FloridaADMINISTRATIVE ASSISTANT IIJACKSONVILLE, FLp>The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida. Reviews Director of Staff-Air incoming mail to determine items of high importance to be acted upon and prepares appropriate replies, ensures appropriate staff receives correspondence for necessary actions in Director of Staff-Air absence.
Administrative Assistant II Solera Holdings LLCAdministrative Assistant IIJacksonville, FLOur 6,500 team members foster an uncommon, innovative culture and are dedicated to successfully bringing the future to bear today through cognitive answers, insights, algorithms and automation. The reception role is responsible to welcome and directing visits, answering phone calls, scheduling appointments, and maintaining a clean and organized office.
Administrative Assistants - Richmond, VA Lee Hecht HarrisonAdministrative Assistants - Richmond, VAJacksonville, FL$18–$25 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. LHH is seeking candidates interested in learning about temporary and temp-to-hire opportunities in the Richmond, VA area.
Administrative Assistant Edward Waters UniversityAdministrative AssistantJacksonville, FLProofread all typed material to ensure 100% accuracy before distribution for signature: ensure that appropriate supply levels are maintained, complete and submit order requisition for supplies, receive deliveries of supplies and verify against actual order, provide efficient and quality service to customers while supporting the goal of academic affairs and the University. Proactively develops customer relationships by making efforts to listen to and understand the customer (both internally and externally); anticipates and provides solutions to customer needs; giving high priority to customer satisfaction.
Sr. Administrative Assistant SUDDATH COMPANIES, THESr. Administrative AssistantJacksonville, FLThe Senior Administrative Assistant provides high level administrative, executive coordination, and organizational support to the President & CEO, the Chairman & Owner, and select members of the corporate leadership team at The Suddath Companies. The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.
ADMINISTRATIVE ASSISTANT (PART TIME) Compass Group North AmericaADMINISTRATIVE ASSISTANT (PART TIME)Jacksonville, FLWith more than 16,000 associates in 4,300 schools, ranging from large public institutions to small charter and private schools, Chartwells K12 is built on decades of food, education and operational experience driven by top culinary, nutrition, wellness, and sustainability talent. Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease).
Temporary Legal Administrative Assistant Lee Hecht HarrisonTemporary Legal Administrative AssistantJacksonville, FL$23–$25 / hourIn addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy.
School Office Administrative Assistant Alabama State Department of EducationSchool Office Administrative AssistantJacksonville, FLTo assist school faculty, staff, administrators, and other school system personnel in supporting student achievement and school operations. JOB GOAL: To perform assigned clerical duties efficiently and effectively.
NewAdministrative Assistant Coastal Pines Behavioral HealthAdministrative AssistantSt. Augustine, Floridali style="margin: 0px 0px 0px 24px; padding: 0px; font-size: 11pt; font-family: Calibri, Calibri_MSFontService, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" aria-setsize="-1" data-aria-posinset="2" data-aria-level="1">Associate’s degree preferred. . May responsible for accurate and timely physician credentialing.
Administrative Assistant, Bartram Inpatient Hospital, Full-time Brooks RehabilitationAdministrative Assistant, Bartram Inpatient Hospital, Full-timeJacksonville, FLFull timeThis brand new state-of-the art 60-bed acute rehabilitation hospital will provide excellent service to patients who are recovering from injuries such as brain injury, stroke, spinal cord, neurologic, traumatic and medically complex conditions. Utilizes excellent written and oral communication skills to maintain internal and external relationships and rapport with key stakeholders.
Administrative Assistant Americas Staffing PartnerAdministrative AssistantJacksonville, FLli>Schedule routine appointments and conferences and coordinate training through FRCSE training branch. Executive Assistant needed to support FRCSE Naval Air Station in Jacksonville FL.
NewAdministrative Assistant | OB/GYN | Day | Full-Time UF HealthAdministrative Assistant | OB/GYN | Day | Full-TimeJacksonville, FloridaGood working knowledge of generally used software/computer packages such as Microsoft Word, Excel and Access. Overview: Under limited supervision, provides general administrative support to a department or group of professionals.
Administrative Assistant I The Haskell CoAdministrative Assistant IJacksonville, FLFollowing up on items delegated to others Gathering detailed information or performing considerable research Accessing confidential records or reports Preparing expense reports and financials Coordinating and arrange travel reservations Coordinating, scheduling, and reserving conference rooms for training and meetings, and responsible for setting up conference rooms with appropriate technology Assisting with Time Sheet entry Assisting with other duties as assigned within designated Education/Experience: A high school diploma is required; some college or applicable business certification is preferred 3-5 years minimum of office/clerical experience To thrive in this role, you'll need: Good organizational skills; attention to detail Keep confidential information Good in Microsoft Office (Excel, Word, PowerPoint) Communicate effectively verbally and in print Provide, as well as carry out, detailed verbal and written instructions independently Collaborate with others to accomplish organizational goals; identify and resolve problems Use logical or rational thinking to solve problems; make decisions based on personal judgment Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed Demonstrate competency in Microsoft Word, including PowerPoint; Prolog if applicable Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Environmental Factors and/or Physical Requirements: While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds.
Seasonal, Operations Administrative Assistant (Part Time) H&R Block IncSeasonal, Operations Administrative Assistant (Part Time)JACKSONVILLE, FLPartner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best. Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations.
Administrative Assistant - Employee Health | HR Employee Health | Onsite - Mon-Fri - 7:00 am to 4:00 pm University of Florida Health Science CenterAdministrative Assistant - Employee Health | HR Employee Health | Onsite - Mon-Fri - 7:00 am to 4:00 pmJacksonville, FLSupports various administrative functions, including maintaining filing systems, managing office supplies, and assisting with event planning. Ensures smooth office operations within the health system through effective management of scheduling, document preparation, and communication coordination.
Administrative Assistant- Oncology Administration- Full-Time University of Florida Health Science CenterAdministrative Assistant- Oncology Administration- Full-TimeJacksonville, FLGood working knowledge of generally used software/computer packages such as Microsoft Word, Excel and Access. Required Education: High School Diploma or GED Preferred Education: Associate's Degree Necessary Skills: 1.
NewAdministrative Assistant | OB/GYN | Day | Full-Time University of Florida Health Science CenterAdministrative Assistant | OB/GYN | Day | Full-TimeJacksonville, FLGood working knowledge of generally used software/computer packages such as Microsoft Word, Excel and Access. Under limited supervision, provides general administrative support to a department or group of professionals.
Senior Administrative Assistant The Shopping Center GroupSenior Administrative AssistantJacksonville, FLProduce and coordinate effort with GIS and Marketing, and manage process for creation of customized materials including pitch packages, marketing materials, aerials, maps and custom site plans. Our goal is to sustain and grow a real estate services firm with a focus on long-term sustainability for our stakeholders, clients, properties, and operations.
Superintendent Administrative Assistant Alabama State Department of EducationSuperintendent Administrative AssistantJacksonville, FLp>JOB GOALS: To receive, compile, edit, type, order, and file Superintendent's materials. To perform secretarial and bookkeeping duties for the Superintendent.
Permit Technician & Administrative Assistance TEW & TAYLORPermit Technician & Administrative AssistanceJacksonville, FLWith an expanding presence across Florida, our Jacksonville office is seeking a skilled and dedicated Permit Technician to join our team in the Jacksonville office. This role combines technical permit processing responsibilities with general administrative support to ensure smooth daily operations.
NewPermit Technician Administrative Assistance TEW & TAYLORPermit Technician Administrative AssistanceJacksonville, FLWith an expanding presence across Florida, our Jacksonville office is seeking a skilled and dedicated Permit Technician to join our team in the Jacksonville office. Administrative Assistant Duties: Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records.
Executive Assistant StratAcuity Staffing Partners IncExecutive AssistantJacksonville, FL$24–$29.63 / hourIn terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.