NewAdministrative Coordinator AtriumAdministrative CoordinatorNew York, NY$25–$27 / hourThis is an excellent opportunity for an administrative professional who enjoys coordinating projects, managing multiple priorities, and supporting business operations while working alongside experienced finance professionals. Our client, a well-established financial services firm, is seeking a highly organized Administrative Coordinator to support a dynamic team in a fast-paced corporate environment.
Centralized Admissions Coordinator / Administrative Assistant Dialysis Clinic, Inc.Centralized Admissions Coordinator / Administrative AssistantStaten Island, NY$21–$28 / hourDCI’s Differentiator: Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. The Centralized Admissions Coordinator / Administrative Assistant is responsible for duties related to admission of all end stage renal disease (ESRD) patients, permanent and transient, for the clinics assigned.
NewSupply & Facilities Coordinator - 6 Month Contract and Fulltime - New York ComriseSupply & Facilities Coordinator - 6 Month Contract and Fulltime - New YorkNew York, NY$23.50–$24.50 / hourFull timeCoordinates with vendors and ancillary services, i.e., Plant Operations, Facilities Management, Safety, and Environmental Services to ensure that all areas, including nurse servers, medication rooms, supply closets, examination rooms, patient rooms, treatment areas, labs, waiting rooms, conference and consultation rooms, and academic/administrative are maintained in a safe, attractive, and appropriate condition. -Stocks supplies in nurse servers, medication rooms, supply closets, examination rooms, patient rooms, treatment areas, labs, waiting rooms, conference, and consultation rooms daily.
Workforce Coordinator Global Kids IncWorkforce CoordinatorNew York, NY$62,400–$65,000 / yearFull timeGlobal Kids (GK) cultivates the next generation of youth leaders through dynamic global citizenship and leadership development programs in New York City and Washington, D.C. Grounded in the belief that meaningful, lasting change begins with young people, Global Kids empowers youth to understand the world beyond their own experiences and to recognize their role in shaping it. The selected candidate will work in collaboration with the New York City Public Schools Office of Community Schools, Department of Youth and Community Development (DYCD), and William Cullen Bryant High School to provide high-quality workforce services to high-school-aged youth.
Quality Assurance Administrative Assistant Canfield Scientific, Inc.Quality Assurance Administrative AssistantParsippany-Troy Hills, NJ$22–$26 / hourFull timeThe right candidate will have some experience with regulatory processes, possess strong interpersonal skills, be very detail oriented, organized, and work well independently while being part of a larger team. We are seeking a Quality Assurance Administrative Assistant who will be responsible for supporting our quality assurance team onsite in our Parsippany, NJ office.
Administrative Assistant Synerfac Technical StaffingAdministrative AssistantEast Brunswick, NJ$65,000–$72,000 / yearThis role helps support the Development and Construction teams by assisting project managers with active projects, by organizing meetings, assisting with bids, documentation management, reporting, invoice collection, and monthly billing. - Manage incoming vendor invoices from accounting department, - Assist project managers with subcontractor bid collection for potential projects.
Business Development Coordinator Reed Smith USBusiness Development CoordinatorNew York, New York$49.73–$63.74Full timeThe Business Development Coordinator will work collaboratively with the Senior Business Development Coordinator, the broader MP-Team, and any additional staffing resources supporting the practice, including project management, administrative, business development, and external vendor support teams. *]:pointer-events-auto R6Vx5W_threadScrollVars scroll-mb-[calc(var(--scroll-root-safe-area-inset-bottom,0px)+var(--thread-response-height))] scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]" dir="auto"> Position summary .
Administrative Assistant Alan Baird IndustriesAdministrative AssistantAllendale, NJ$19–$20Full timeAt least 3 years of experience providing support at the executive level is preferred Ideally, the person in this position will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. Candidate must be able to perform the physical responsibilities of the job utilizing arms, hands, and fingers to perform required functions of manufacturing parts and performing other duties of the job, e.g., standing, sitting, walking throughout the facility and stairs, bending, squatting, and kneeling, etc.
NewHR Coordinator ( Campus Recruitment) Page GroupHR Coordinator ( Campus Recruitment)New York, NY$20–$30 / hourFull timeThis temp-to-perm HR Coordinator opportunity supports a Campus Recruiting team, handling interview coordination, candidate communications, onboarding, recruiting events, and internship programming within a fast-paced financial services environment. The role is 5 days onsite in Manhattan through the fall recruiting season , transitioning to a hybrid schedule of 2-3 days onsite per week , making it an excellent opportunity for someone early in their HR or recruiting career.
Administrative Assistant AxelonAdministrative AssistantWhippany, NJThis individual should be comfortable coordinating documentation in a financial services or investment management setting, following items through to completion, and ensuring all required materials are received and confirmed by the bank. The coordinator will work closely with Legal, Investment Operations, Custody, and external service providers to ensure documentation is accurate, complete, timely, and aligned with established procedures.
NewCustomer Support Coordinator JouléCustomer Support CoordinatorEdison, NJ$22–$24 / hourSystem One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. High School degree or equivalent; Proficient with office technology including the Microsoft suite of products (MS Word, Excel, etc.).
NewAdmin Coordinator Full Time TJ MaxxAdmin Coordinator Full TimePrinceton, NJ$16.92–$17.42 / hourCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
NewAssociate Patient Care Coordinator UnitedHealth GroupAssociate Patient Care CoordinatorNew York, NY$16.15–$28.80 / hourSee United Healthcare Privacy Policy at https://www.unitedhealthgroup.com/privacy.html and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. 1+ years of experience working in medical front office/Urgent Care position performing duties such as scheduling appointments, checking patients in/out, insurance verification, collecting co-pays, and maintaining medical records.
NewProcurement Coordinator neotecraProcurement CoordinatorNew York, NY$28–$45 / hourContractorFull timeMaintain procurement records, process requisitions, assist with vendor inquiries, coordinate invoice/payment issues, schedule meetings, and ensure accurate reporting and administrative support. Support daily procurement operations by coordinating with internal stakeholders, vendors, and the procurement team.
Administrative Assistant (Housing) Trigyn Technologies IncAdministrative Assistant (Housing)Manhattan, NY$17.50–$19 / hourTemporaryContractorFull timeDescription: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
NewTrial Logistics Coordinator Page GroupTrial Logistics CoordinatorNew York, NY$78,000–$100,000 / yearFull timeThe Trial Logistics Coordinator will support trial preparation and execution for this boutique litigation firm, ensuring smooth coordination of logistics and administrative tasks to meet deadlines and maintain efficiency. This boutique litigation firm is well known for their high level of white glove service for clients, and their collaborative, warm employee population.
NewWelcome Coordinator Oak Street HealthWelcome CoordinatorQueens, NY$17–$34.15Welcome Coordinators perform various administrative tasks that allow our broader teams to execute on creating an unmatched patient experience, deliver the best care anywhere and make Oak Street a great place to work. Welcome Coordinators juggle tasks such as scheduling patient appointments, managing inbound and outbound phone calls, as well as managing administrative tasks including fax and mail distribution.
NewBilingual Case Manager (Move Coordinator) System OneBilingual Case Manager (Move Coordinator)White Plains, NY$24–$27 / hourBilingual Case Manager (Move Coordinator) Key Responsibilities: Build positive working relationships with families, landlords, property managers, and community partners to support stable housing outcomes (training provided). Experience working with underserved populations, housing programs, Section 8/HCV participants, landlords, or nonprofit/community organizations strongly preferred.
NewTemp Product Development Coordinator AtriumTemp Product Development CoordinatorNew York, NY$23–$25 / hourThis position plays a key role in coordinating product information, managing samples, maintaining development materials, and ensuring projects stay on track from concept through execution. Preferred Experience/Skills for the Temp Product Development Coordinator: Background in home goods, consumer products, textiles, apparel, or related industries.
NewLMSW Program Coordinator for Children Mobile Crisis Team VNS HealthLMSW Program Coordinator for Children Mobile Crisis TeamBronx, NY$70,200–$87,700Minimum three years of experience in a community mental health setting requiredMinimum of one-year of supervisory experience requiredEffective oral, written and interpersonal communication skills requiredProficient with personal computer skills including Microsoft Word and Excel requiredCrisis intervention experience preferredFor Children’s Services: Prior experience in working with children and adolescents required. Valid New York State driver’s license may be based on program needs preferredFor Health Home, CCM and Wellness: Current license and registration to practice as a Social Worker, Psychologist, Marriage and Family Therapist, Mental health Counselor or other related license in New York State preferredFor Children’s Health Home Program: Child and Adolescent Needs and Strengths New York (CANS) certification.
NewPatient Care Coordinator UnitedHealth GroupPatient Care CoordinatorLake Success, NY$18–$32 / hour1+ years of experience working in medical office position performing duties such as scheduling appointments, checking patients in/out, insurance verification, collecting co-pays, and maintaining medical records or healthcare related experience. See United Healthcare Privacy Policy at https://www.unitedhealthgroup.com/privacy.html and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions.
NewPart-Time Talent Acquisition Coordinator AtriumPart-Time Talent Acquisition CoordinatorHighland Park, NJExcellent verbal and written communication skills, with the ability to professionally interact with candidates, employees, hiring managers, and external partners via phone and email. The Part-Time Talent Acquisition Coordinator supports the recruitment and hiring process by managing pre-employment documentation, coordinating compliance requirements, and facilitating a seamless onboarding experience for healthcare employees.
New4th Floor EDR Coordinator Aramark4th Floor EDR CoordinatorNew York, NY$19–$32 / hourThe Coordinator handles visitor check-in, attendee lists, name badges, table tents, meeting confirmations, headcounts, daily event lists, meeting board updates, supply restocking, phone support, mail and delivery handling, and general guest assistance. Performs registration functions, i.e. conference/meeting attendee lists for security, printing of name badges & tents, printing daily meeting/event list for the front desk and security, welcoming and checking in visitors.
NewAdministrative Assistant AtriumAdministrative AssistantNew York, NY$80,000–$100,000 / yearManage the legal invoice process, including tracking invoices, facilitating internal review and approval, communicating revisions with outside counsel, submitting approved invoices for processing and payment, and liaising with accounting and outside counsel to support timely processing and payment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title.
NewSenior Administrative Assistant AtriumSenior Administrative AssistantNew York, NY$27–$30 / hourThe Senior Administrative Assistant will serve as a trusted partner to executive leadership by managing complex administrative responsibilities, coordinating executive operations, and supporting organization-wide initiatives. A respected, mission-driven nonprofit organization is seeking a highly organized and proactive Senior Administrative Assistant to support its Executive Leadership Team.
NewTenant Coordinator AtriumTenant CoordinatorNew York, NY$30–$35 / hourOur client is seeking a Tenant Coordinator to serve as the primary contact for tenant inquiries and service requests, manage lease administration, and support property management efforts to enhance tenant satisfaction and retention. Preferred Experience/Skills for the Tenant Coordinator: Real estate experience preferred, especially for temporary-to-hire consideration and ease of coverage.
NewAdministrative Assistants AtriumAdministrative AssistantsCorona, NY$22–$25 / hourThis is an excellent opportunity for recent graduates and early-career professionals looking to gain experience in real estate, property management, leasing, or compliance while working on one of New York City's most exciting new developments. Our client is a leading New York City real estate developer seeking five Administrative Assistants to support a large-scale residential lease-up project.
Billing Coordinator - Legal - NYC Page GroupBilling Coordinator - Legal - NYCNew York, NY$80,000–$105,000 / yearFull timeThis position partners closely with attorneys and administrative teams to maintain billing compliance, monitor unbilled inventory, and support efficient revenue collection processes. Responsible for managing the full billing cycle, ensuring timely and accurate invoice preparation, submission, and resolution of billing-related issues for a portfolio of legal matters.
NewCustomer Relations Coordinator Forward AirCustomer Relations CoordinatorLinden, NJThey interact closely with customers, drivers, carriers, and operational teams to support the timely movement of freight across logistics networks and may assist with freight acceptance and basic cartage support where applicable. The Customer Relations Coordinator provides front‑line administrative and customer service support to ensure accurate shipment processing, documentation, and communication multimodal transportation terminal, air/ocean branch, or contract logistics site.
NewReceptionist/Administrative Assistant AtriumReceptionist/Administrative AssistantRed Bank, NJOur client is looking for a reliable and client-focused Receptionist/Administrative Assistant to serve as the first point of contact for clients while supporting the day-to-day operations of our office. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
Administrative Assistant Page GroupAdministrative AssistantNew York, NY$65,000–$75,000 / yearFull timeThey're open to training junior candidates as long as they're detail oriented, great under pressure, and speak up when they have questions or need support. Support Project Managers with the backend work to prepare for bids (information gathering, paperwork, filing).
Onboarding Coordinator AxelonOnboarding CoordinatorNew York, NY$25–$27 / hourInternship, campus leadership, customer service, administrative, operations, or other experience that demonstrates organization and problem-solving skills. Help support key HR and talent operations processes, including onboarding coordination, workflow tracking, employee support, and program administration.
NewAdministrative Assistant/Receptionist Page GroupAdministrative Assistant/ReceptionistNew York, NY$65,000–$75,000 / yearFull timeThe Administrative Assistant / Receptionist will play a pivotal role in supporting senior leadership within a prestigious financial services firm, ensuring seamless operations, executive coordination, and an exceptional office experience. Join a fast-paced financial services organization where you'll serve as a trusted partner to senior executives, managing high-level priorities while helping drive the success of a dynamic New York office.
Administrative Coordinator OASIS MENTAL HEALTH CENTERS MEDICAL LLCAdministrative CoordinatorMillburn, NJ$24–$30 / hourAs an administrative coordinator, you have an essential role of submitting prior authorizations, verifying insurance benefits for patients, scheduling patients, verifying all of the patient’s documentation is completed and ready for our providers, and above all else, going above and beyond in your daily work to get our patients into treatment. We are seeking full time Administrative Coordinators across the state of New Jersey to support our team of Consultation Coordinators in helping patients get into treatment for both Spravato and Transcranial Magnetic Stimulation (TMS).
Administrative Coordinator To Executive Assistant Edgewood PropertiesAdministrative Coordinator To Executive AssistantPiscataway, New Jersey$50,000–$60,000 / yearFull timeThis role is focused on providing high-quality administrative support, including drafting correspondence, managing document flow, reconciling expenses, and preparing materials for executive review and approval. Given ongoing construction and development plans, our current apartment portfolio of 6,000 plus units is expected to double in the next couple of years and rise to over 12,000 units in the next five years.
Administrative Coordinator Columbia UniversityAdministrative CoordinatorNew York, NY$65,300–$75,300 / yearAssist with junior faculty recruitment, lectures, conferences, and special events, including travel arrangements, itinerary preparation, room scheduling, and processing honoraria or travel expense reimbursements. The Administrative Coordinator will work closely with faculty in leadership roles and senior administrative staff, requiring a high level of discretion, professionalism, and independent judgment.
Administrative Coordinator Princeton UniversityAdministrative CoordinatorPrinceton, NJ$67,000–$78,000 / yearOverview The Princeton School of Public and International Affairs (SPIA) at Princeton University is seeking a dynamic individual to join the Undergraduate Program Office (UPO) team as an Administrative Coordinator. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate''s qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer.
Administrative Coordinator, Quality (Spanish Bilingual Preferred) - Surgery Mount Sinai Health SystemAdministrative Coordinator, Quality (Spanish Bilingual Preferred) - SurgeryNew York, NY$66,482.07–$74,250 / yearMount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. We are consistently ranked by U.S. News & World Reports Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology.
Senior Administrative Coordinator Natural Resources Defense CouncilSenior Administrative CoordinatorNew York, NY$63,000–$73,000 / yearNRDC combines the power of more than 3 million members and online activists with the expertise of some 800 policy advocates, lawyers, scientists, and communication experts to confront the climate crisis, protect nature, ensure the rights of all people to clean air, clean water, and healthy communities. Our team works across the United States and around the world, from offices in Chicago, Los Angeles, New York City, San Francisco, and Washington, D.C., as well as in Beijing, and New Delhi (a subsidiary of NRDC India Pvt.
Executive Assistant / Administrative Coordinator | Brooklyn, NY · $60–80K - 2389 BhiredExecutive Assistant / Administrative Coordinator | Brooklyn, NY · $60–80K - 2389Brooklyn, New YorkThis in-office role supports a lead marketer and sales professional in a healthcare-adjacent environment, where the day splits between behind-the-scenes coordination and front-line communication. The ideal candidate keeps schedules and documentation tightly organized while bringing warmth and professionalism to every call with families, caregivers, and referral sources.
Administrative Coordinator Harlem Children's ZoneAdministrative CoordinatorNew York, NY$65,000–$75,000 / yearHarlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Administrative Coordinator to join the William Julius Wilson Institute Team. This role is responsible for supporting day-to-day team operations, coordinating schedules and communications, and helping ensure meetings, events, and administrative processes are effectively managed.
Administrative Coordinator (Contractor) Verlagsgruppe Georg von Holtzbrinck GmbHAdministrative Coordinator (Contractor)New York, NYRemoteThe Administrative Coordinator will provide vital support to High School Editorial team members, including our Development Editors, Media Editors, Program Managers, Associate Media and Assessment Director, Associate Content Development Director, and Program Director. Effective and Proactive Communication - Excellent written and oral communication skills with the ability to interact professionally with stakeholders at all levels-including internal teams, cross-functional partners, and external clients or customers.
HR Operations Coordinator / Administrative Assistant EquiliemHR Operations Coordinator / Administrative AssistantNew York, NY$32–$34 / hourThis role is responsible for managing HR transactions, monitoring shared inboxes and ticket queues, supporting compliance-related activities, maintaining operational documentation, and ensuring timely resolution of employee and campus inquiries. The HR Operations Coordinator / Administrative Assistant provides operational and administrative support for Human Resources shared services within a higher education environment.
NewSr Administrative Coordinator Moody's CorpSr Administrative CoordinatorNew York, NY$78,800–$113,750 / yearThis is an exciting opportunity to join the growing and dynamic Risk team at Moody''s, providing high-level administrative support to the Chief Risk Officer and senior leaders across the Corporate Risk and Resilience team. Through tools such as risk assessments, mitigation strategies, and continuous monitoring, the Risk Management function at Moody''s helps minimize losses, safeguard stakeholders'' interests, and enhance decision-making processes.
Administrative Coordinator (Contractor) Macmillan Publishers LimitedAdministrative Coordinator (Contractor)NYRemoteThe Administrative Coordinator will provide vital support to High School Editorial team members, including our Development Editors, Media Editors, Program Managers, Associate Media and Assessment Director, Associate Content Development Director, and Program Director. Effective and Proactive Communication - Excellent written and oral communication skills with the ability to interact professionally with stakeholders at all levels-including internal teams, cross-functional partners, and external clients or customers.
Administrative Coordinator - Medical Genetics Practice Mount Sinai Health SystemAdministrative Coordinator - Medical Genetics PracticeNew York, NY$66,482.07–$74,250 / yearMount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology.
Product Development Administrative Coordinator Snack Innovations IncProduct Development Administrative CoordinatorPiscataway, NJFull timeWe are seeking a highly organized and motivated Product Development Administrative Coordinator to support our Product Development team and help us create the best snacks on earth. Operating as both a private label manufacturer and direct-to-consumer snack brand innovator, we’re rapidly expanding and looking for driven, entrepreneurial people to grow with us.
Administrative Coordinator - Supportive Housing URI CareersAdministrative Coordinator - Supportive HousingNew York, New YorkIn addition to emergency and transitional housing, URI delivers a robust continuum of Justice Initiatives—including economic empowerment, legal education and advocacy, prevention and youth programming, and abusive partner intervention—designed to break cycles of violence, instability, and poverty. The Administrative Coordinator supports program leadership and direct service staff by maintaining auditâready records, assisting with onboarding and training processes, coordinating communication systems, and ensuring compliance with ESSHI, OTDA, and agency requirements.
Music School Administrative Coordinator! Bach to RockMusic School Administrative Coordinator!Denville, New JerseyResponsible for managing the reception desk including supervising the arrival and departure of students and greeting customers in a courteous and professional manner; Answers the phone and directs calls or messages appropriately and efficiently; To respond to daily email messages appropriately and efficiently; Assists with the management of complex schedules of classes, staff, faculty and students via the Harmony Gateway System*; To assist B2R management in the active recruitment and registration of new students, which will include leading facility tours; To assist B2R management in customer service calls to aid in client retention; To assist with entering registration and payment information in Harmony Gateway System*; To assist the team with scheduling and coordinating events; Keeps current on B2R curriculum, pricing, rules and regulations; Maintains the on-site computer system and phone system greetings as needed; Supports Director with the operation and maintenance of the School’s retail activities, including inventory, sales, customer service, etc. This person will provide general administrative support to the B2R management team, including: greeting members and prospects, answering phone calls, supporting enrollment and marketing efforts, maintaining lesson schedule, and assisting the team with scheduling and coordinating events.
Administrative Coordinator I - Cardiology Columbia UniversityAdministrative Coordinator I - CardiologyNY$67,300–$75,000 / yearCoordinate and oversee the new appointment/reappointment process of all postdoctoral appointments including Clinical Fellows, Research Fellows, Research Scientists, and visiting Fellows (In-Rotators), and Observers for General Cardiology all Advanced Cardiology Programs, and Preventive Medicine & Nutrition at CUIMC/NYPH. This role coordinates academic and clinical appointment processes, fellowship administration, visa and credentialing activities, scheduling, and regulatory documentation to ensure compliance with institutional, GME, and accreditation requirements.