952 Results for

Administrative Jobs in Menlo Park, CA

Jobs

MENLO PARK, CA30+ days ago

Full-time
Employee

Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.

New!

San Jose, CA2 days ago

$90,000–$110,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We offer the opportunity to make a meaningful impact, working with top-tier clients, while enjoying career growth and work-life balance at a premier firm!

New!

San Francisco, CA2 days ago

$75,000–$100,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This company concentrates its practice on estate planning, trust administration, and related private client matters, delivering thoughtful, personalized legal solutions tailored to each client’s unique goals.

New!

San Francisco, CA5 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

San Francisco, CA5 days ago

$70,000–$85,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

San Francisco, CA12 days ago

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. TTEC is a global consulting, technology, and managed services company that helps brands deliver smarter, more human customer experiences through data, AI, and technology.

San Francisco, CA12 days ago

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. As a Cantonese-English Bilingual Customer Service Representative working at the Embacardo BART station in San Francisco, CA, you’ll be a part of bringing humanity to business.

New!

Santa Clara, CAToday

$87,120–$145,200 Per Year

The Assistant Superintendent (Assistant Supt.) supports managing work flow consistent with the project schedule, communicates project priorities to field staff and subcontractors, maintains daily log/report of all activities and site conditions, and manages the punch list and closeout process through owner/architect acceptance. Ensure complete, accurate daily documentation of work orders/tickets, understand subcontractor scope of work to avoid unnecessary change orders, and identify problems early and act immediately to provide solutions.

New!

San Ramon, CA5 days ago

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. ¨Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed.

SF, CA12 days ago

$21–$21 Per Hour

Come work in a beautiful and safe environment for a business that has been voted one of the top 38 essential businesses in SF by SF Eater. We specialize in only the finest house made items and products from Italy and Europe.

Palo Alto, CA8 days ago

$140–$185.19 Per Hour

This role is responsible for leading both 24/7 facilities operations and the overall strategic plan in the following areas: 1. Food services at Palo Alto Hospital campus: manages patient ordering, meal preparation and delivery for patients at 300 and 500 Pasteur, tableware and cookware maintenance, Palo Alto hospital campus staff and visitor food options, food vendors, food production & procurement, and executive dining, catering & event services. 2. Environmental services (EVS) at Palo Alto hospital campus: 24/7 operations that oversees general aesthetics and cleaning, waste stream management, patient room, and terminal room cleanings in 300 Pasteur, 500 Pasteur, 875 Blake Wilbur and 900 Blake Wilbur, representing a total of 1,877,637 square feet.

San Francisco, CA29 days ago

$146,000–$200,000 Per Year

The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions. Significant knowledge of taxation related to personal income, estate and gift tax and wealth retention strategies, as well as taxation of entities owned by business owners (partnership and corporate taxation), is required.

San Francisco, CA29 days ago

$136,000–$165,000 Per Year

A Tax Experienced Manager, Private Client Services is responsible for utilizing their educational background and professional experience as well as their communication, time management, leadership, technical, business development, and people skills to provide tax compliance and consulting services to our high net-worth clients. Offering a high touch approach, we have extensive experience serving high net-worth individuals, their families, family offices, C-Suite executives, athletes, entertainers, as well as other people with complicated tax and financial structures.

San Jose, CA12 days ago

From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world’s biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, Western Digital is fueling a brighter, smarter future. An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.

San Jose, CA12 days ago

$250,000–$350,000 Per Year

The Tax Managing Director, Transaction Advisory Services is an essential team member that will team with the west region transaction advisory principals to grow the practice and will lead teams responsible for traditional large firm M&A tax consulting (deal structuring, due diligence, post-deal integration, tax attribute management, and other special projects). The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.

San Mateo, CA9 days ago

As an ABM, you are on a direct path to become a Branch Manager, a critical leader role within our Investor Services organization, which is responsible for helping individuals and families with their financial goals, including retirement planning, charitable giving, estate planning, active investing or managing banking and lending needs. In more than 300 branch offices in 45 U.S. states, youll find Branch Managers leading and coaching their teams as they work directly with our clients to achieve their financial goals.

New!

Santa Clara, CA2 days ago

Installs conduit (pipes or tubing) inside designated partitions, walls, or other concealed areas, and pulls insulated wires or cables through the conduit to complete circuits between boxes . Tests electrical systems and continuity of circuits in electrical wiring, equipment, and fixtures, using testing devices such as ohmmeters, voltmeters, and oscilloscopes, to ensure compatibility and safety of system.

New!

Mountain View, CO1 day ago

Basic medical terminology knowledge Minimum of 6 months’ customer service experience At least 1 year of clerical, call center, or healthcare administrative experience Proficiency with Microsoft Office Suite (Outlook, Excel, Word) Typing and data entry speed sufficient for a fast-paced environment (at least 50 words per minute (WPM) Ability to pass a federal background investigation and obtain Tier 1 security clearance About Aptive Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10-year Integrated Critical Staffing Program (ICSP). Job Summary Job Title: Medical Support Assistant Department: Department of Veterans Affairs Healthcare System: VA Health Care System Location: Onsite; Aurora, CO Salary Range: $22.99, $5.09 H&W Work Schedule: Full-time Overview: Arrow ARC is seeking reliable and mission-driven Medical Support Assistants (MSAs) to support Veterans served by the VA Eastern Colorado Health Care System.

New!

Mountain View, CO1 day ago

New!

Mountain View, CO1 day ago

Oakland, CA8 days ago

Location: OHNS/Ear, Nose & Throat, UCSF BCH Oakland OPC2. Managing patient documentation requests.

New!

Pleasanton, CA5 days ago

Work includes inspection of customer vehicles and frequent movement around the Service Department to convey information between customers and service technicians. Frequently interacts with customers, service manager and service technicians, and employees from various departments in the dealerships.

New!

Pleasanton, CA2 days ago

New!

San Francisco, CA6 days ago

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Francisco, CA11 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are committed to helping working families secure reliable benefit programs that enhance long-term financial stability. Your role is to educate, answer questions, and guide them through a professional and supportive consultation experience, ensuring they feel informed and confident in their decisions.

San Jose, CA11 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are a growing organization dedicated to helping individuals and families access benefit programs that strengthen their long-term financial security. Our focus is on delivering honest guidance, maintaining professionalism, and ensuring every member we work with receives a supportive and positive experience.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

Stanford, CA9 days ago

$27–$27 Per Hour
Full-time
Employee

At the direction of the Housing Building Manager, perform inventory counts, monitor vendor work progress, count fixtures, and verify completed work orders and custodial cleaning. Conduct thorough facility and room inspections at the direction of the Housing Building Manager to assess current conditions, safety concerns, missing furniture, and identify damage and maintenance needs.

San Francisco, CA30+ days ago

Full-time
Employee

What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.

SF, CA22 days ago

Case & Deal Management: Working closely with attorneys to manage case deadlines, docket court scheduling orders, or assist in assembling documents for deal closings and maintaining corporate minute books. By applying to this evergreen role, you will be considered for a variety of current open positions and upcoming positions that match your specific expertise, whether that entails taking ownership of state and federal e-filing or supporting high-volume transactional and closing work.

Pleasanton, CA30+ days ago

This is a forward-facing role that serves as the first point of contact for patients, helping ensure a smooth, welcoming, and efficient office experience. We are seeking a friendly, detail-oriented, and tech-savvy Medical Office Administrator to join an established medical practice in Pleasanton, CA.

San Jose, CA22 days ago

The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. This may include but not be limited to assisting finance in exploring those areas where profit opportunities exist, outlining opportunities for the Director and providing follow-up to measure the effectiveness of efforts to achieve profit improvement.

Campbell, CA30+ days ago

Vivo HealthStaff is recruiting a Healthcare Receptionist - Vietnamese Speaker in San Jose, CA for an established clinic. Provide receptionist services for healthcare organization.

SF, CA30+ days ago

Answer and screen all main phone line incoming telephone calls, engage the language line (interpreter services) as-needed, and direct all calls to the appropriate team; provide accurate program and services information; monitor the main phone voicemail account and return or direct messages appropriately. Assist center staff & IDT members with administrative tasks as requested, including but not limited to assisting kitchen team with portable meal labeling on bags, assisting clinic staff with paperwork from providers, and assisting transportation with coordinating schedules.

Pleasanton, CA30+ days ago

This is a forward-facing role that serves as the first point of contact for patients, helping ensure a smooth, welcoming, and efficient office experience. We are seeking a friendly, detail-oriented, and tech-savvy office admin to join an established medical practice in Pleasanton, CA.

Pleasanton, CA30+ days ago

$20–$22 Per Hour

We are rated A+ by the Better Business Bureau and have earned a spot on the INC 5000 list of fastest-growing private companies in the US. As an Office Administrator, you will be responsible for making and answering customer calls, handling filing duties, and processing financial transactions.

Sausalito, CA30+ days ago

Are you someone who thrives in fast-moving environments, loves building systems, stays ahead of the details, and takes pride in being the backbone of smooth operations? We are a dynamic, multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative, technology-driven startup.

SUNNYVALE, CALIFORNIA12 days ago

Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Licensed Customer Service Representative - State Farm Agent Team Member. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.

San Francisco, CA14 days ago

With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services. Our Investment Banking Team is committed to providing in-depth industry knowledge and delivering creative, market-based strategies to clients in all major industries, with a specific focus on Consumer and Retail, Energy, Financial Institutions, Healthcare, Industrial Growth and Services, Rental Services, Technology, Media and Communications as well as Transportation and Logistics.

San Jose, CA8 days ago

$19–$25 Per Hour

Strong skills in Customer Service, Customer Support, and Customer Experience to fulfill client-focused responsibilities. Proficient in managing relationships and delivering excellent Customer Service as a Customer Service Representative.

New!

Burlingame, California5 days ago

$17.86

We have been voted "BEST OVERALL CLUB" by City Sports Magazine, "BEST HEALTH CLUB" by San Francisco Focus Magazine, "BEST OF SAN MATEO COUNTY" by the San Mateo Times and ranked as one of the "TOP 100 CLUBS AND CHAINS IN NORTH AMERICA" in Club Industry Magazine's July/August 2021 issue. We have been voted "Best Overall Club" by City Sports Magazine, "Best Health Club" by San Francisco Focus magazine, "Best of San Mateo County" by the San Mateo Times and ranked as one of the "Top 100 clubs and chains in North America" in Club Industry Magazine.

San Carlos, California8 days ago

$22–$27

About Revive Veterinary Care:Revive Veterinary Care is a new independently owned small animal practice set to start on September 1st 2025. Qualifications/Requirements:Previous experience as a veterinary receptionist or experience in the animal care setting is highly preferred.

New!

Burlingame, California5 days ago

$17.86

San Francisco, California30+ days ago

Position Overview:The Office Manager will be responsible for managing the day-to-day administrative operations of the hospital, ensuring efficiency, compliance, and an excellent client experience. We are seeking a highly organized and proactive Office Manager to oversee daily operations and support our clinical and administrative teams.

San Jose, CA30+ days ago

JBL Resources is proud to have earned the reputation of being a premier provider of top talent professionals in the fields of engineering, human resources, logistics, operations, and supply chain management. For more information about our services and great opportunities at JBL Resources, please visit our website: https://www.jblresources.com.

SF, CA30+ days ago

$22–$25 Per Hour

Specializing in European and Japanese vehicles, International Sport Motors is proud to provide honest and reliable automotive repair, maintenance, and collision services for the San Francisco area. Joining us means becoming part of a cutting-edge team with a state-of-the-art facility that stays ahead of the newest trends and technologies.

San Jose, CA8 days ago

$30–$40 Per Hour

We're hiring a full‑time Project Coordinator - Customer Service Representative in San Jose, CA, for a versatile, high‑impact role that suits someone who enjoys wearing multiple hats and being at the center of daily operations. We want each person on our team to feel confident in their role and contribute to making us the best electrical service company in the Bay Area.

Los Gatos, California30+ days ago

$25.25–$33

Deliver customized comprehensive care to patients who proactively desire to be physically and emotionally healthier. What if you could share your positive energy with a small team of seasoned and eager professionals who strongly believe in this vision as well?.

Fremont, California30+ days ago

$22–$29

Knowledgeable about dental insurance billing, insurance aging, patient aging reports, and can manage A/R for the office. Knowledge of centric ascend is a big plus and inputting patient data on computer is necessary.

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Administrative Jobs in Menlo Park, CA

Jobs

Personal Assistant Manager (2026)Excellence Services, LLC

Litigation AssistantJobot

Estate Planning AssistantJobot

Office AdministratorVaco LLC

Legal AssistantVaco LLC

Bilingual Customer Service Representative - Mandarin-English - Part TimeTTEC

Bilingual Customer Service Representative – Cantonese-English - Part TimeTTEC

Commercial Construction Assistant SuperintendentHITT Contracting

Executive Assistant/Office ManagerC-Suite Assistants

Customer Service/ Prep/ Cashier/ Front of HouseLucca Delicatessen

Vice President, Hospitality & FacilitiesStamford American International Hospital

Tax Senior Manager, Private Client Servicesbdo consulting

Tax Experienced Manager, Private Client Servicesbdo consulting

Project Manager, Digital Customer ExperienceWD

Tax Managing Director, Transaction Advisory Services (M&A)bdo consulting

VP, Assistant Branch ManagerCharles Schwab

Facilities ElectricianCalifornia's Great America

Entry-Level Medical Support AssistantVeterans Health Administration

Medical Support AssistantVeterans Health Administration

Entry-Level Medical Administrative Assistant (Healthcare Support)Veterans Health Administration

Administrative/Practice CoordinatorAxelon Services Corporation

Service AdvisorHendrick Automotive Group

Service AssistantHendrick Automotive Group

Executive AssistantReed Smith LLP

Customer Service Representative (Work From Home)AIL

Customer Service Representative - Work From HomeAIL

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Facilities InspectorTalent Software Services

Phlebotomist / Administrative Assistant1Life Healthcare, Inc.

Legal / Litigation AssistantVivo HealthStaff

Medical Office Admin (Patient Care Rep/Front Desk)Vivo HealthStaff

National Office Service Account ManagerThe Millennium Group

Receptionist - Vietnamese SpeakerVivo HealthStaff

Medical Receptionist ( Vietnamese & English Speaking)Vivo HealthStaff

Front Desk Admin - New Grads WelcomeVivo HealthStaff

Office AdministratorQuality Mobile Home Services

Office AdministratorAlohaHP

Licensed Insurance Customer ServiceAJ Abdelkhalek - State Farm Agency

Executive Assistant (San Francisco, CA)Oppenheimer & Co. Inc.

Customer Service RepresentativeSelahi Insurance & Financial Group

Front Desk Staff for Athletic ClubPrime Time Athletic Club

Veterinary ReceptionistRevive Veterinary Care

Customer Care RepresentativePrime Time Athletic Club

Office Manager for Pet HospitalSF Vet Hospital

Customer Service RepresentativeJBL Resources

Front Desk Customer Service RepresentativeInternational Sport Motors

Project Coordinator - Customer Service RepresentativeDalcon Electric

Dental Patient Care & Financial Coordinator (Front Desk)James Lin DMD

Dental Office ReceptionistAll Care Dental

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