Administrative Assistant Sparks GroupAdministrative AssistantMobile, ALIf you are highly organized and detail-oriented professional able to provide administrative and operational support to a senior leader and possesses excellent communication skills, strong organizational abilities, and the ability to manage multiple priorities in a fast-paced environment. Bachelor's degree in Business Administration, Operations Management, or a related field preferred, or an equivalent combination of education and experience.
NewOffice Administrator (On-site) Vaco LLCOffice Administrator (On-site)Chelsea, AL$40,000–$50,000Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewProfessional Administrator Butler America AerospaceProfessional AdministratorHuntsville, AL$35–$41 / hourContractorThe Professional Administrator will play a key role in enabling project coordination, supporting leadership communications, consolidating data and updates, and preparing executive-ready materials for multiple directors. Provide general staff support to leadership in connection with planning, coordination, and execution of project-related work.
TES Administrative Support Auburn UniversityTES Administrative SupportAuburn University, Alabama$18–$23 / hourOverview: Auburn University College of Liberal Arts is excited to begin the search for a TES Administrative Support to provide administrative, support within the Political Science department with responsibility for a broad variety of office support duties and tasks. Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.
TES Fill In Administrative Support Associate - Shelby County Auburn UniversityTES Fill In Administrative Support Associate - Shelby CountyColumbiana, AL$15–$20 / hourDuties may include answering phone calls, assisting clients that come into the office, researching questions, performing data-entry work, and assisting with special projects including 4-H. If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.
TES Administrative Support Associate Auburn UniversityTES Administrative Support AssociateAuburn University, Alabama$13–$18 / hourOverview: The McCrary Institute within the Samuel Ginn College of ENgineering is excited to begin the search for a TES Admin Support Associate to provide administrative, financial, and general clerical support within an administrative department or program with responsibility for a broad variety of office support duties and tasks. May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.
Secret Cleared Documentation & Administrative Support Specialist ZantechSecret Cleared Documentation & Administrative Support SpecialistMobile, ALProvide day-to-day administrative support including documentation capture, writing, task tracking, briefings, and meeting support; develop PowerPoint presentations, emails, documents, white papers, spreadsheets, and graphs; record and deliver meeting notes and action items. Perform all necessary arrangements for official command travel using the USCG travel system, including airline reservations, hotel accommodations, rental cars, and travel document processing; maintain detailed itineraries and records of official travel.
NewPublic Health Administrative Support Specialist (Mobile County Health Department) City Of MobilePublic Health Administrative Support Specialist (Mobile County Health Department)Mobile, ALAttainment of a minimum of a bachelors degree from a recognized college or university in public administration, business administration, occupational health science, industrial hygiene, accounting or related field, and a minimum of one-year responsible administrative experience, preferably in local government; or a combination of education and experience equivalent to these requirements. Among the benefits enjoyed by local full-time merit system employees as a result of these policies are: 10 days annual vacation with accumulation to 35 days (The number of days earned increases based on years in the merit system, with a maximum of 25 days per year for 25 or more years of service).
Administrative Support Specialist Auburn UniversityAdministrative Support SpecialistAuburn University, AL$36,770–$59,300 / hourFull timeAs an academic position, duties may also include scheduling classrooms, entering course information in to Auburn University student scheduling system (OASIS), conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities. SUBSTITUTIONS ALLOWED FOR EXPERIENCE: Yes, When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Administrative Support Specialist II Auburn UniversityAdministrative Support Specialist IIAuburn University, AL$39,530–$59,300 / yearFull timeAs an academic position, duties may also include scheduling classrooms, entering course information into the Auburn University student scheduling system, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, and administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities. Substitutions Allowed for Experience : When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
NewTES Administrative Support Specialist - Advancement Marketing Auburn UniversityTES Administrative Support Specialist - Advancement MarketingAuburn University, ALResponsibilities: Essential functions include but are not limited to: providing excellent customer service to advancement team members; processing and tracking credit card statements and receipts; scheduling meetings; processing and tracking invoices/vendor payments, receipts, and other financial documents for multiple budgets; coordinating special projects or activities; researching state plate rules and regulations; coordination with Auburn volunteers in select states; assisting in the marketing, planning and execution of license plate campaigns; performing other support duties of similar difficulty. This position will primarily oversee the management for License to Learn, the scholarship license plate program and subsequent project management and marketing support.
Administrative Support Associate Auburn UniversityAdministrative Support AssociateAuburn University, AL$33,150–$46,410 / yearFull timeAs an academic position, duties may also include but are not limited to scheduling classrooms, entering course information in to AU student scheduling system (OASIS), maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, facilitating departmental presentations, and administrative issues related to student academic or financial status. Substitutions Allowed for Experience : When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Documentation & Administrative Support Specialist Heartland ConsultingDocumentation & Administrative Support SpecialistMobile, ALPart timeHeartland Consulting is seeking a Documentation & Administrative Support Specialist to provide high-quality day-to-day administrative and documentation support to U.S. Coast Guard leadership and program offices. This full-time, SCA-covered position plays a vital role in ensuring smooth operations, professional correspondence, and executive-level document support for complex acquisition and shipbuilding programs.
Administrative Support- Level III Buffalo Rock CoAdministrative Support- Level IIITalladega, ALo Maintain all cash and load overs/shorts for Retail Delivery Drivers through morning reports for cash/load variances and mis-picks; email results found and determine payroll deductions. Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Administrative Support - Purchasing Sanmina CorpAdministrative Support - PurchasingHuntsville, ALFrom tactical communications systems to airborne communications and information processing, we deliver high-reliability solutions that keep our first responders and war-fighters connected and protected in the field. For over 60 years, SCI has been a leading provider of defense and aerospace electronics design and manufacturing services.
TES Administrative Support Assistant - Urban Studio Auburn UniversityTES Administrative Support Assistant - Urban StudioAuburn University, AL$15–$20 / hourIf you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.
Documentation and Administrative Support Solvere Technical GroupDocumentation and Administrative SupportMobile, ALExamples of products include literature, trifolds, and handouts that enable the Project Office to respond to information requests required by technical instructions, maintaining a history file of project related media, and forwarding information through the CG-9 communications team. If a ceremonial event is scheduled, support all ceremonial efforts (i.e., keel laying, christening, commissioning) to include correspondence and coordination with other CG directorates, preparation and tracking of invitational guest lists, review and editing of print packages and other documentation support.
Administrative Support Amerit Fleet SolutionsAdministrative SupportBirmingham, Alabama$17–$22 / hourFull timeAmerit Fleet Solutions , a leader in fleet maintenance across the U.S., is hiring a skilled Admin Support to join our team in Birmingham, AL. Apply today to join Amerit Fleet Solutions and build a career with a company that values safety, reliability, and skilled technicians.
Administrative & Documentation Support Specialist SD Solutions LLCAdministrative & Documentation Support SpecialistMobile, ALFull timeUnlike traditional administrative roles, this position directly supports program delivery by coordinating meetings, tracking action items, managing documentation, and supporting leadership communications. This role operates at the center of program execution, ensuring that administrative processes, documentation workflows, and communication channels function efficiently within a fast-paced shipbuilding and acquisition environment.
TES Administrative Support Aide Auburn UniversityTES Administrative Support AideAuburn University, AL$20–$22 / hourOverview: The Office of International Programs is seeking a candidate to provide administrative support aide for the insurance coordinator with current and incoming international students &scholars in need of student health insurance. Applicants should be able to work well under pressure during peak times, possess strong attention to detail and be able to prioritize incoming workload.
Specialist, Administrative Support PearsonSpecialist, Administrative SupportMontgomery, AL$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
Administrative Program Support Specialist MacMoreAdministrative Program Support SpecialistMobile, ALFull timeKey Responsibilities: Provide comprehensive administrative and program support, including documentation development, task tracking, meeting coordination, and communications support to ensure efficient day-to-day operations. Develop and maintain a wide range of program documentation, including PowerPoint presentations, reports, white papers, spreadsheets, meeting minutes, and action item trackers.
Administrative Support - Purchasing - (109873) SanminaAdministrative Support - Purchasing - (109873)Huntsville, ALRecognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market.
Administrative Assistant - with Petrochem Insulation, Inc ASRC IndustrialAdministrative Assistant - with Petrochem Insulation, IncBay Minette, ALTemporaryPetrochem Insulation, Inc highly trained crews provide our customers with single-source specialty contracting solutions that cross multiple industrial construction crafts. Knowledge and experience in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), Effective written and verbal communication skills.
Administrative Specialist University of Alabama in HuntsvilleAdministrative SpecialistHuntsville, AL$52,343–$65,428 / yearThe role includes a significant blend of a high - level of administrative support and budget management tasks, such as preparing and monitoring budget requests, reconciling expenses, and assisting with financial reporting. Position Location Closes Administrative Specialist Alabama The Administrative Specialist, Office of Financial Affairs, plays a crucial role as an operational partner to the CFO and the Director of Financial Planning & Analysis.
Administrative Assistant Talladega CollegeAdministrative AssistantTalladega, AlabamaSupport the preparation of reports, including weekly direct reports, annual assessment reports, and Title III documentation. • Verify and submit work-study and student worker payroll hours within institutional deadlines.
Senior Administrative Assistant (Customer Service) University of Alabama in HuntsvilleSenior Administrative Assistant (Customer Service)Huntsville, AL$45,000–$50,000 / yearPosition Location Closes Senior Administrative Assistant (Customer Service) Alabama The Senior Administrative Assistant (Customer Service) provides administrative and logistical support to the Customer Service unit in Facilities and Operations by reconciling p-cards; assisting with chargebacks; assisting with travel coordination and employee reimbursement. Purpose of the Position: The Senior Administrative Assistant provides administrative and logistical support to the Customer Service unit in Facilities and Operations by reconciling p-cards; assisting with chargebacks; assisting with travel coordination and employee reimbursement.
Administrative Assistant - with Petrochem Insulation, Inc ASRC Industrial Services LLCAdministrative Assistant - with Petrochem Insulation, IncALPetrochem Insulation, Inc highly trained crews provide our customers with single-source specialty contracting solutions that cross multiple industrial construction crafts. Knowledge and experience in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), Effective written and verbal communication skills.
Administrative Analyst I 4P/707 4P ConsultingAdministrative Analyst I 4P/707Birmingham, AlabamaAdministrative Support, Project Coordination, Invoice Processing, Oracle, Maximo, Timesheets, Purchase Orders, SharePoint, Records Management, PowerPoint, Reporting, Compliance Support, HR Coordination, Office Administration. This role will support O&M and Capital projects while ensuring project files, reports, invoices, and administrative processes are accurate, organized, and completed on time.
ADMINISTRATIVE ASSOCIATE University of Alabama at BirminghamADMINISTRATIVE ASSOCIATEBirmingham, AL$18.35–$29 / yearUniversity'',''University'','''','''','''','''','''','''','''','''',''Clerical & Administrative'',''Clerical & Administrative'',''440000000 School of Engineering Dean''s Office'',''440000000 School of Engineering Dean''s Office'',''Regular'',''Regular'','''','''','''','''',''Day/1st Shift'',''Day/1st Shift'',''Onsite'',''Onsite'',''false'',''320058'',''320058'',''true'',''320058'',''false'',''Submission for the position: ADMINISTRATIVE ASSOCIATE - (Job Number: T236895)'',''false'',''320058'',''false'',''true''. The University of Alabama at Birmingham (UAB) seeks an ADMINISTRATIVE ASSOCIATE in the School of Engineering to work under minimal supervision, to provide administrative support services and coordinate routine operations within the school which may include the coordination of facilities/space management, repairs and improvements.
Senior Administrative Assistant (Customer Service) The University of Alabama in HuntsvilleSenior Administrative Assistant (Customer Service)AlabamaPurpose of the Position: The Senior Administrative Assistant provides administrative and logistical support to the Customer Service unit in Facilities and Operations by reconciling p-cards; assisting with chargebacks; assisting with travel coordination and employee reimbursement. Travel Administration: Serve as department point of contact regarding university travel policies and department procedures, required forms, and status of submissions, maintaining organized related digital and physical documentation for audit and reporting purposes.
Project Administrative Assistant RogueSearchProject Administrative AssistantAlabamaThe PAA will report jointly to the Project Manager and the Administration Department Head and provide administrative support to Managers, Project Managers and Project Site Staff. These include but are not limited to purchase documents from owner, project meetings and minutes, scheduling appointments, correspondence and necessary construction files and folders.
NewAdministrative Analyst 1 4P/334 4P ConsultingAdministrative Analyst 1 4P/334Birmingham, ALOrganize and catalog key project documentation, including change notice request forms, summary of award forms, sole source forms, and records of decision. The Administrative analyst supports large-scale utilities and construction projects by providing advanced administrative, organizational, and reporting functions.
Documentation & Administrative Specialist Cortina Solutions LLCDocumentation & Administrative SpecialistMobile, ALThis position provides documentation development, administrative coordination, correspondence management, and meeting support to enable effective execution of program office activities supporting ship construction oversight. For approximately every three employees hired to support government programs, we also provide training and professional development opportunities to individuals from under-resourced communities to help them enter the professional workforce.
Administrative Analyst 1 4P/347 4P ConsultingAdministrative Analyst 1 4P/347AlabamaOrganize, catalog, and maintain project files, including change notice requests, award forms, sole source justifications, and records of decision. The Administrative Analyst provides critical administrative and analytical support to large-scale utility and construction projects.
Administrative Assistant (222-Day) Baldwin Middle Magnet School Alabama State Department of EducationAdministrative Assistant (222-Day) Baldwin Middle Magnet SchoolMontgomery, ALSPECIAL NOTE: For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year. (The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011, Section 4(3)(b), tenure may not be gained by time served in this position).
Administrative Assistant – Office of the Registrar Talladega CollegeAdministrative Assistant – Office of the RegistrarTalladega, AlabamaThis position supports the daily operations of the Registrar’s Office by managing front‑office functions, maintaining the integrity of student academic records, coordinating key academic processes, and ensuring strict adherence to FERPA and institutional policies. Front‑Office Operations — Serves as the first point of contact for all inquiries; answers phone calls, greets visitors, and monitors the Registrar’s Office email account with professionalism and efficiency.
Administrative Analyst 1 LancesoftAdministrative Analyst 1Birmingham, AL$15Performing various administrative office duties including maintaining office supplies, coordinating meetings and events, managing travel arrangements, coordinating office relocations, creating, and tracking project correspondence and performing miscellaneous assignments as directed. Organizing and cataloging key project files (change notice request forms, summary of award forms, sole source forms, records of decision).
Administrative Specialist The University of Alabama in HuntsvilleAdministrative SpecialistAlabamaThe role includes a significant blend of a high - level of administrative support and budget management tasks, such as preparing and monitoring budget requests, reconciling expenses, and assisting with financial reporting. • Must have budgeting experience or financial operations, such as preparing or tracking budgets, reconciling expenses, processing requisitions, or a working knowledge of and participation in financial reporting cycles.
Administrative Asst 2- 4P/223 4P ConsultingAdministrative Asst 2- 4P/223Birmingham, AlabamaThis position requires a highly organized, proactive professional capable of independently managing complex schedules, coordinating meetings and events, and handling sensitive information with utmost discretion. The role includes budget management, financial tracking, and general administrative support to ensure seamless department operations.
Administrative Asst 2 4P/198 4P ConsultingAdministrative Asst 2 4P/198Wilsonville, AlabamaThis role involves managing a wide range of administrative functions, ensuring smooth departmental operations, and delivering high-quality service to internal and external stakeholders. The Administrative Assistant provides comprehensive administrative support to departments including Maintenance, Planning, Compliance, Engineering, Fuels , and Environmental .
Administrative Assistant 1 Johnson Service GroupAdministrative Assistant 1Wilsonville, ALJohnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for an experienced Administrative Assistant with a 2 year degree or professional certification to fill an onsite contract position in Wilsonville, AL. Responsibilities include general administrative support including, but not limited to the following: Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments .
Administrative Asst 1 MindlanceAdministrative Asst 1Wilsonville, ALResponsibilities include general administrative support including, but not limited to the following: Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments. Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers.
Administrative Assistant (part time) Tressent Group InternationalAdministrative Assistant (part time)Birmingham, AlabamaAlso, we expect the position holder to oversee the overall smooth functioning of the administrative aspects in the organization, along with partaking in client meetings, promotional events and supporting business development efforts as and when required. Acquaint yourself with the key personnel in offices of our clients and build a good rapport by regular communication via phone calls, emails and occasional visits.
Administrative Assistant/Material Certifications Specialist THREADED FASTENERS INCAdministrative Assistant/Material Certifications SpecialistMobile, ALFull timeAs an Administrative Assistant/Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines).
Administrative Assistant for the Dean (CALNS) Alabama A&M UniversityAdministrative Assistant for the Dean (CALNS)AL$48,800–$54,700 / yearPerforms and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
ADMAN1 Administrative Analyst 1 4P ConsultingADMAN1 Administrative Analyst 1Billingsley, AlabamaMaintaining office supplies, coordinating meetings and events, managing travel arrangements, coordinating office relocations, creating, and tracking project correspondence and performing miscellaneous assignments as directed. · Organizing and cataloging key project files (change notice request forms, summary of award forms, sole source forms, records of decision).
Administrative Asst 1 - ADMA1 LancesoftAdministrative Asst 1 - ADMA1Wilsonville, AL$15The ideal candidate will be responsible for timekeeping, expense processing, travel coordination, meeting scheduling, report preparation, record management, vendor coordination, and supporting plant operations while maintaining a high level of professionalism and confidentiality. We are seeking an experienced Administrative Assistant to provide administrative support to multiple departments at a power plant facility.
Administrative Asst 2 4P/494 4P ConsultingAdministrative Asst 2 4P/494Birmingham, AlabamaThis role requires a highly organized professional who can work independently, manage multiple priorities, and ensure smooth day-to-day operations. The ideal candidate will bring strong communication skills, attention to detail, and a proactive approach to supporting leadership and team objectives.
Administrative Assistant I 4P/743 4P ConsultingAdministrative Assistant I 4P/743Wilsonville, AlabamaThis role supports multiple departments including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental by coordinating daily administrative activities, maintaining records, processing reports, and supporting plant operations. The ideal candidate will have 1–5 years of administrative experience , excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.