Front Porch Communities & ServicesNewAdministrative Assistant Front Porch Communities & ServicesAdministrative AssistantSanta Barbara, CA$24.81–$26 / hourIn the future, additional duties may be assigned, which will also be considered essential functions of the position: Act as the primary point of contact for the reception area and maintain open and effective communication channels with internal team members, vendors, and all visitors, cultivating positive relationships on behalf of the manager. Administrative Assistants responsible for supporting various members of the management team by efficiently managing administrative tasks, facilitating communication, and ensuring smooth operations within the organization.
Cottage HealthNewAdministrative Assistant Cottage HealthAdministrative AssistantSanta Barbara, CAOur health system operates primarily in Santa Barbara, CA, since 1888, and consists of three acute care hospitals, a Rehabilitation Hospital, multiple clinics and a multi-site Urgent Care system. Santa Barbara Cottage Hospital seeks a temporary Administrative Assistant for their Medical Education department responsible for providing administrative support and develop workflow process and systems.
Front PorchNewAdministrative Assistant Front PorchAdministrative AssistantSanta Barbara, CA$24.81–$26 / hourIn the future, additional duties may be assigned, which will also be considered essential functions of the position: Act as the primary point of contact for the reception area and maintain open and effective communication channels with internal team members, vendors, and all visitors, cultivating positive relationships on behalf of the manager. Summary: The Administrative Assistants responsible for supporting various members of the management team by efficiently managing administrative tasks, facilitating communication, and ensuring smooth operations within the organization.
Peregrine TeamAdministrative Assistant Peregrine TeamAdministrative AssistantSanta Barbara, CAFull timeWe are seeking an Administrative Assistant to support office operations and coordination. Office Support: Assist with daily administrative tasks.
Santa Barbara City CollegeNewAdministrative Assistant II - CTE Santa Barbara City CollegeAdministrative Assistant II - CTESanta Barbara, CA$67,991–$82,851 / yearPerform a variety of clerical accounting duties in support of assigned activities as required; monitor funds for income and expenditures; assist in assuring expenditures to do not exceed established budget limitations as assigned; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets as required; initiate transfers as directed. Under the direction of an assigned administrator, perform a variety of highly skilled administrative assistant duties to relieve the administrator of administrative andclerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the administrator; prepare and maintain a variety of manual and automated records and reports.
ServproNewAdministrative Assistant ServproAdministrative AssistantVentura, CAAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service.
LWV Santa BarbaraNewPart Time Contract Administrative Assistant LWV Santa BarbaraPart Time Contract Administrative AssistantSanta Barbara, CAThe League of Women Voters is a nonpartisan grassroots organization working to protect and expand voting rightsand ensure everyoneis represented in our democracy. Our volunteers work year-round to register new voters and provide voters with the election information they need.
Visiting Angels of Santa Barbara and Santa MariaAdministrative Assistant Visiting Angels of Santa Barbara and Santa MariaAdministrative AssistantCarpinteria, CAWe’re an award‑winning home‑care provider that treats clients and employees like family—offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. 1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical role—healthcare or home‑care background preferred.
SERVPRO of VenturaAdministrative Assistant SERVPRO of VenturaAdministrative AssistantVentura, CAAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
Stahl CompaniesAdministrative Services Manager II Stahl CompaniesAdministrative Services Manager IIPort Hueneme, CaliforniaKey Responsibilities:· Oversee the daily operations of administrative service functions including records management, mail distribution, facilities coordination, and office support services.· Plan and coordinate facility-related activities such as space planning, maintenance scheduling, and workplace logistics.· Qualifications:· Bachelor’s degree in Business Administration, Public Administration, Management, or a related field.· 4–6 years of experience in administrative services, facilities management, office operations, or a related field.·
Council on Alcoholism and Drug AbuseFront Office/Project Recovery Assistant Council on Alcoholism and Drug AbuseFront Office/Project Recovery AssistantSanta Barbara, CA$20–$24 / hourYou’ll be part of a dedicated team of Alcohol and Drug Counselors who assist individuals in the community seeking to restore their driving privileges or address workplace-related challenges through therapy. Organizes testing materials and testing area and ensures that protocols for testing area are posted and maintained, conducts testing as needed.
Deckers Outdoor CorpLegal Operations Assistant Deckers Outdoor CorpLegal Operations AssistantGoleta, CA$27–$29 / hourYour Impact Serve as the system owner/administrator for the Legal Department's e-billing and matter management platform, handling matter setup, vendor setup, timekeeper data, rates, coding, and user support. Experience working effectively on a team, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities.
BEACHMONT BEHAVIORAL HEALTH INCOffice Administrator BEACHMONT BEHAVIORAL HEALTH INCOffice AdministratorVentura, CA$20–$22 / hourThis role is hourly, 20-30 hours per week, and is ideal for a detail‑oriented, organized professional who enjoys juggling priorities, communicating with diverse stakeholders, and supporting both clients and clinical staff in a healthcare environment. Beachmont is a growing behavioral health organization dedicated to providing high‑quality, ethical, and compassionate in-home behavior intervention services to individuals with disabilities and their families.
Express Employment Professionals DefunctNewPT Admin Assistant Express Employment Professionals DefunctPT Admin AssistantOxnard, CA$18–$22 / hourThis role involves filing, scanning, organizing documents, and supporting general administrative tasks. We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to help keep our office running smoothly.
Stahl CompaniesSecretary II Stahl CompaniesSecretary IIPort Hueneme, CaliforniaThis role is responsible for performing a variety of office support tasks, including preparing correspondence, managing schedules, maintaining organized filing systems, and responding to inquiries. STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups.
Deckers Outdoor CorpSummer Intern, Corporate Legal (Undergraduate) Deckers Outdoor CorpSummer Intern, Corporate Legal (Undergraduate)Goleta, CAProvide administrative support to legal department • Support activities will include shadowing and supporting the team with continuous improvement projects and other day-to-day tasks • Assist with organization of legal documents and files • Support the Legal Administrative Assistant with ad-hoc tasks. Currently enrolled in an accredited undergraduate program (junior standing) Experience in an office setting is a plus Familiarity with MS Office Strong verbal and written communication skills Excellent organization skills and attention to detail Ability to multi-task and work well with others.
Santa Barbara Neighborhood ClinicsSPECIALTY MEDICAL ASSISTANT Santa Barbara Neighborhood ClinicsSPECIALTY MEDICAL ASSISTANTSanta Barbara, CA$24–$26 / hourThis role supports high-quality, patient-centered care for diverse and underserved populations, ensures efficient clinic flow, and assists with specialty-specific procedures while maintaining compliance with FQHC, HRSA, and regulatory requirements. The Specialty Medical Assistant (SMA) provides clinical and administrative support to specialty providers, including Chiropractors, Acupuncturists, and Podiatrists, within a Federally Qualified Health Center (FQHC) setting.
Ultimate Staffing ServicesNewCSR/ Sales Assistant Ultimate Staffing ServicesCSR/ Sales AssistantVentura, California$20–$21 / hourThe ideal candidate thrives in multitasking environments, enjoys working on detailed projects, and is comfortable building quotes, researching products, and preparing client-ready materials. We are seeking a highly organized, detail-oriented Sales Support Coordinator / Quoting Specialist to support multiple sales representatives in a fast-paced, project-driven environment.
AppFolio, IncNewExecutive Assistant AppFolio, IncExecutive AssistantSanta Barbara, CA$94,400–$118,000 / yearCoordinate cross-functional meetings, leadership forums, and offsites to support alignment across Client Services; partner to cross-functional program specialists across the business . Lead the organizational and strategic communications and engagement strategy for Client Services, engaging across the leadership team to build a strong culture and team engagement.
City of OxnardBilling and Licensing Supervisor City of OxnardBilling and Licensing SupervisorOxnard, CA$87,795.97–$143,905.22 / yearWHAT YOULL DO: Provide program oversight and supervision to the Business Licensing Sub-division and Utility Billing Sub-Divisions within the Billing & Licensing Division under Finance Department, with an emphasis on Business Licensing Supervise Business Licensing and Utility Billing activities, monitoring to ensure adherence to City Codes, policies, and procedures, with an emphasis on Business Licensing Ensure staff adhere to applicable laws, rules, regulations, City codes, policies and procedures Plan, assign, schedule, supervise, and evaluate the work of assigned staff Provide constructive feedback to staff's work and performance and provide proper guidance and training to staff Assist the Director of Billing and Licensing Division with administrative and operational work, including work resulting from or related to various information requests from other City agencies, the county, the State, other government agencies, and outside organizations and customers Perform complex analysis and audit of accounts, including applications and renewals, billing inquiries, and account analyses Prepare and monitor the budget of the two sub-divisions Prepare a variety of fiscal and statistical reports including revenue forecasts and cost analyses Handle and resolve escalated and complex issues and customer complaints Payroll/Classification Title: Administrative Services Administrator/Supervisor CLASSIFICATION SUMMARY: This class is the eighth level in a nine-level Administrative Services series devoted to providing management analysis and oversight; program marketing, outreach and education; fiscal analysis and oversight; and administrative/clerical/customer service support to programs, projects, executive staff and elected officials. POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to management analysis/program administrationmay be responsible for: Providing advanced journey-level work and staff assistance for the city manager's office or in the management of a city-wide function; Overseeing a department/division budget; Coordinating the procurement process; Administering contracts; Conducting public information and outreach including media relations; Supervising department/division support staff; Conducting analyses; Reviewing and approving expenditures; Preparing billings and coordinating receivables; Reviewing and/or calculating complex fees; Managing politically sensitive and/or highly complex projects; Representing the City to the media.