Construction Administrator/Billing Assistant JobotConstruction Administrator/Billing AssistantGlen Ellyn, IL$65,000–$75,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
NewOffice Manager JobotOffice ManagerPark Ridge, IL$50,000–$70,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Rather than specializing in a single niche, our staff gain exposure to a diverse client base and a wide variety of tax engagements, creating excellent opportunities to develop well-rounded public accounting experience.
NewComputer Aided Dispatch Administrator V-Soft Consulting Group IncComputer Aided Dispatch AdministratorChicago, IllinoisContractorJob Responsibilities: Works as part of a team that implements, supports, and maintains public safety software solutions, including: Installation of software, Configuration and implementation, Testing, Training and Troubleshooting. For more information or to view all our open jobs, please visit www.vsoftconsulting.com or call (844) 425-8425.
NewLeave Specialist – Hybrid Chicago Loop Office NORC at the University of ChicagoLeave Specialist – Hybrid Chicago Loop OfficeChicago, Illinois$72,000–$85,000 / yearWith world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale. As a trusted resource for employees, managers, and HR Business Partners, you will guide individuals through leave requests, disability accommodations, return-to-work planning, and related programs with professionalism, empathy, and attention to detail.
Practice Manager Webster Dental CarePractice ManagerChicago, ILPosition Summary: The Practice Manager is responsible for administering the day-to-day activities of the business office including patient and employee relations, recruitment and terminations, staff management of marketing and communications efforts, ensuring regulatory compliance, staff training and motivation. Monitor and improve key performance indicators including production, collections, treatment acceptance, accounts receivable, hygiene reappointment rates, cancellation rates, and new patient growth.
Office Administrator/Lead Coordinator Inspired Closets ChicagoOffice Administrator/Lead CoordinatorElk Grove Village, ILFull timeThat means you will make sure new customer inquiries are followed up with quickly, appointments are scheduled properly, notes are accurate, and every lead is moved through the process with care and urgency. We are especially interested in candidates who are organized, responsive, detail-oriented, professional with customers, strong with follow-up, and comfortable supporting a busy home improvement or field service business.
NewOffice Administrator The Brock GroupOffice AdministratorILBroad Function: The Office Administrator will support office operations and procedures, such as record keeping, contracts, preparation of payrolls, accounts receivable, copying & filing, preparation of work orders, requisition of supplies, and other (onsite) clerical duties supporting our Office Manager and Operations Team. Supports Office Manager with all or select items including: Initiates both verbal and written contact with identified customers.
Office Administrator Sandvik ABOffice AdministratorRomeoville, IL$28–$32 / hourThis role will also support daily office operations and administrative needs, including scheduling of meetings, leading company events/activities, invoice and vendor management. Sandvik Mining & Rock, the leading global supplier of equipment and tools, service and technical solutions for the mining industry, currently has 1 opening for an Office Administrator on our 1st shift starting at 7:30AM - 8:00AM.
Restaurant Office Administrator Cooper's Hawk Winery & Restaurants, Inc.Restaurant Office AdministratorSouth Holland, ILthe Cooper''s Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Cooper''s Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience.
Office Administrator Accurate DoorOffice AdministratorAurora, IL$20–$25 / hourThe right person will be comfortable answering phones, communicating with clients, and representing the company in a professional and friendly way. Accurate Door is focused on building a stronger, more organized business, and the administrative side plays an important role in that success.
Office Administrator Impact Funeral PartnersOffice AdministratorEureka, IL$19–$22Role Overview: The Office Administrator is the operational backbone of our Eureka branch - Argo- Ruestman -Harris Funeral Home, keeping families informed, documentation moving, and the team supported. Today, IFP owns and supports 90+ funeral home locations across the country, including funeral homes operating under partner brand Knapp Johnson Harris.
Office Administrator Orion Engineers, LLCOffice AdministratorChicago, ILOrion Engineers, PLLC is seeking a dynamic Office Administrator to join our growing team in the Fulton Market office supporting our engineering services and sister firms', Anchor Heavy Civil, services as well. Orion Engineers, PLLC was founded to make a difference to our employees, clients, and fellow military veterans who bravely served our country.
Junior Accounts & Office Administrator Generis Tek Inc.Junior Accounts & Office AdministratorSkokie, ILWe are seeking a detail-oriented Jr Accounts & Office Administrator with 3–5 years of experience to support the day-to-day accounting and administrative operations across multiple business entities, including gaming, retail gas stations, and fuel distribution. Please Contact: To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Sinchan Chakraborty at email address Sinchan Chakraborty can be reached on # (630) 576-9024.
NewOffice Administrator - School of Labor & Employment Relations University of Illinois at Urbana-ChampaignOffice Administrator - School of Labor & Employment RelationsUrbana, IL$54,000–$58,000 / yearProvides primary support to the Dean of LER (30%): Provides direct administrative and clerical support to the Dean such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by Dean, and investigating, evaluating and resolving problems within scope of position, utilizing subject matter knowledge and discretion. General LER Activities (10%): Plans and organizes special events, workshops, conferences, and other general LER events for the Dean, Senior Associate Dean, and other faculty members, including space, speaker travel, honorariums, catering, gifts, and attendee materials.
Office Administrator Caliber Collision CentersOffice AdministratorO'Fallon, ILAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Administrator, Office Simon Property Group IncAdministrator, OfficeAurora, IL$21.41–$37.12 / hourPerform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner.
Office Administrator City Volkswagen of ChicagoOffice AdministratorChicago, IllinoisThis role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance. If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.
Office Administrator - Sales & Marketing Support Kensium LLCOffice Administrator - Sales & Marketing SupportChicago, ILJob description: We are seeking a junior to mid-level professional with experience in office administration, executive/admin support, office coordination, sales support, or similar operational roles. Ability to support sales-related tasks including CRM updates, contact list management, meeting coordination, travel/logistics, proposal formatting, and follow-up tracking.
Grant Administrator/Office Manager (CIEG) Sangamon County, ILGrant Administrator/Office Manager (CIEG)Springfield, IL$41,604–$62,406 / yearComputer Entries; Respond to subpoenas and communicate with State's Attorneys in all counties; Monitor all things corresponding to asset forfeiture cases; Assist CIEG Director in the creation of the Annual Report; Perform duties of the Illinois State Police Inventory Property Custodian; Collect time sheets and other documentation from participating CIEG agencies; Compute statistical data reports or financial reports; process payment of bills; Maintain and complete financial reporting for all of CIEG's bank accounts. Financial/accounting experience; Strong organizational and administrative skills; Advanced Excel and reporting abilities; Grant management/reporting experience; Ability to handle confidential law enforcement records with extreme accuracy and professionalism.
Office Administrator Kforce IncOffice AdministratorChicago, ILAssist with basic office technology setup (e.g., monitors, workspace equipment). Responsibilities: Coordinate workspace logistics, including desk assignments and seating arrangements.
NewSite Office Administrator RyderSite Office AdministratorIllinoisCompensation Information : The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. Security Notice for Applicants : Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire.
NewSite Office Administrator Ryder System IncSite Office AdministratorWilmington, IL$18–$20.50 / hourCurrent Employees: If you are a current employee at Ryder, please click here ( https://wd5.myworkday.com/ryder/d/task/2998$46522.htmld ) to log in to Workday to apply using the internal application process. Compensation Information: The compensation offered to a candidate may be influenced by a variety of factors, including the candidate's relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc.
Sr. Office Administrator Cannon Design Inc.Sr. Office AdministratorChicago, IL$52,000–$65,000 / yearWe support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorILEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
RM - Office Administrator MMC GroupRM - Office AdministratorChicago, ILPosition: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Office Administrator Caliber HoldingsOffice AdministratorO'Fallon, IllinoisAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Office Administrator United Services by Permaco IncOffice AdministratorLake Bluff, IL$50,000–$60,000 / yearHigh school diploma or equivalent plus relevant work experience (e.g., customer service, accounting, collections, office administration). Play the key administrative role on a project team, effectively using technology and financial understanding to achieve results.
Automotive Office Administrator Dan Wolf Automotive GroupAutomotive Office AdministratorNaperville, IllinoisDan Wolf Automotive Group is seeking a full-time Automotive Office Administrator to join our growing dealership team! Prepare weekly check runs, ACH, and electronic payments.
Office Administrator - Facilities & Services University of Illinois at Urbana-ChampaignOffice Administrator - Facilities & ServicesUrbana, ILMeeting coordination includes critical campus stakeholders, including the Chancellor's Office, the Provost's Office, the University of Illinois System Office, leading up to presentations at the Board of Trustees. Fiscal / Annual Processing Support • Governs Committee Charge Letters from initiation through disbursement up to various campus leadership offices.
Office Administrator M&M Home Remodeling ServicesOffice AdministratorILOffers of employment are contingent on the successful completion of a background investigation and motor vehicle report conducted in accordance with Company policies and all applicable laws. Whether you''re a recent graduate, have customer service experience, or are looking to start a career in an office environment, we''d love to meet you.
CDO Middle Office Administrator U.S. BancorpCDO Middle Office AdministratorChicago, IL$29.23–$38.94 / hourIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
Privacy Office Administrator (Contracting and Drafting) HCSCPrivacy Office Administrator (Contracting and Drafting)Chicago, IllinoisHIPAA, Privacy, or Compliance certification such as the CHP, CHC, CHPC, CIPP, PMP, LSS, etc., Effective communication skills specifically communications with leadership, external vendors, and customer partners. This position is responsible for analyzing, drafting, and negotiating various agreements of the HCSC Privacy Office and is asked to opine to ensure HCSC is compliant with various federal and state privacy regulations.
Privacy Office Administrator (Contracting and Drafting) Health Care Service CorpPrivacy Office Administrator (Contracting and Drafting)Chicago, IL$55,900–$123,500 / yearHIPAA, Privacy, or Compliance certification such as the CHP, CHC, CHPC, CIPP, PMP, LSS, etc., Effective communication skills specifically communications with leadership, external vendors, and customer partners. Pay Transparency Statement: At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work.
CLO Middle Office Deal Administrator U.S. BankCLO Middle Office Deal AdministratorChicago, IllinoisIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
CLO Middle Office Deal Administrator U.S. BancorpCLO Middle Office Deal AdministratorChicago, IL$29.23–$38.94 / hourIn addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.
Intellectual Property and Contracts Administrator- AZ/IL- Office of Research and Sponsored Programs Midwestern UniversityIntellectual Property and Contracts Administrator- AZ/IL- Office of Research and Sponsored ProgramsDowners Grove, ILParalegal degree and/or paralegal certification from an American Bar Association approved program is desired and/or must have at least 1-3 years of experience in a legal office or supporting contracts, legal, or research administration functions within a university or healthcare setting, including general contract negotiation and contract administration. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine.
Prescriber Medical Administrative Assistant (PMAA) Columbia Mental HealthPrescriber Medical Administrative Assistant (PMAA)Columbia, MD$20–$22 / hourFull timeAs the heart of our clinics – providing support for our clients as well as our team members, your responsibilities will range from handling client calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing essential information. Prescriber Medical Administrative Assistants have superior customer service skills and professionalism, and an ability to multi-task, be conscientious and compassionate to clients and staff.
Office Manager CertaPro Painters of Homewood and Kankakee County, ILOffice ManagerManteno, ILThis role assists with marketing, sales coordination, production scheduling, financial administration, human resources, and customer communication to ensure smooth and efficient operations. Our organization is built on a network of professional painting contractors dedicated to beautifying homes and businesses through high-quality interior and exterior painting services.
Business Office Manager Flanagan Rehabilitation and Health Care CenterBusiness Office ManagerFlanagan, IllinoisYou will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
Supervisory Health System Specialist (Business Office Manager) US Department of Health and Human ServicesSupervisory Health System Specialist (Business Office Manager)IL$74,678–$97,087 / yearMINIMUM QUALIFICATIONS: GS 11: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Analyzing third party collections; developing projection analysis for current and future fiscal year collections; developing and implementing a comprehensive internal quality control system; ensuring compliance with Third Party Revenue Accounts Management and Internal Controls; long and short range planning, evaluation and analysis; establishing and implementing performance improvement goals for areas of the Business Office including but not limited to patient registration, benefits coordination, billing practices, and third party accounts receivable and collections. Analyzing third party collections; developing projection analysis for current and future fiscal year collections; developing and implementing a comprehensive internal quality control system; ensuring compliance with Third Party Revenue Accounts Management and Internal Controls; long and short range planning, evaluation and analysis; establishing and implementing performance improvement goals for areas of the Business Office including but not limited to patient registration, benefits coordination, billing practices, and third party accounts receivable and collections.
Business Office Manager Marigold Rehabilitation and Health Care CenterBusiness Office ManagerGalesburg, IllinoisYou will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
Facilities Maintenance Coordinator / Administrator FurstStaffingFacilities Maintenance Coordinator / AdministratorRockford, IL$70,000–$80,000 / yearFacilities Maintenance Coordinator / AdministratorOur client is seeking a highly organized and proactive Facilities Maintenance Coordinator to act as the central point of contact between store managers, vendors, and internal teams. This role is critical to ensuring that maintenance requests are handled efficiently, issues are resolved promptly, and facilities across multiple locations remain fully operational.
NewBusiness Office Manager Bristol Hospice, LLCBusiness Office ManagerDes Plaines, ILAs a Business Office Manager (BOM) at Bristol Hospice, you'll play a vital role in ensuring smooth and compliant business office operations while leading a team dedicated to compassionate care. Provide new hire orientation and ensure all processes are completed accurately and in a timely manner including, but not limited to, setting up of personnel files, equipment, keys, benefits, training and skills competencies.
Office Manager Come grow with usOffice ManagerOttawa, IllinoisH-2A Program compliance (where applicable) – review & approve station job contracts, adhere to program regulations, including recruitment, records/file management, inbound/outbound reimbursements, timekeeping/scheduling, housing maintenance/management, H2A vehicle transportation management, employee management, and maintain up-to-date station audit records. Help coordinate the reporting of workplace injuries, assist employees with completing required injury and workers’ compensation forms, enter incidents into Vector, and gather and forward accident reports, medical paperwork, and work status updates to the EHS team for review and claim handling.
Oracle Database Administrator Westinghouse Air Brake Technologies CorpOracle Database AdministratorChicago, IL$91,100–$129,800 / yearThe successful database technology professional at Wabtec will enjoy using and expanding their database understanding, Oracle EBS knowledge, analytical and research abilities, written and verbal communication excellence, and passion for implementing critical infrastructure to supplement an existing, experienced team. This role is visible to multiple levels of internal and customer organizations, allows creative decision making and problem solving, and is rewarding for the candidate that thrives on teamwork as well as growth in database administration and design experience.
NewTravel Business Office Manager Tutera Senior Living & Health CareTravel Business Office ManagerPeoria, IllinoisAs the Skilled Nursing Travel Business Office Manager, you will play a vital role in overseeing the financial operations of various skilled nursing facilities within our network. Experience contacting customers or clients via phone, email and or mail to notify them of overedue payments and negotiating repayment plans.
NewIT Manager / Systems Administrator - Wabash Valley Service Company - Grayville, IL FS SystemIT Manager / Systems Administrator - Wabash Valley Service Company - Grayville, ILSpringfield, IL$42,000–$60,000 / yearTechnical Skills:Strong knowledge of: Endpoint security platforms (Sentinel One), Remote monitoring/management tools (RMM, Screen Connect), VOIP systems, Cloud platforms (SharePoint, Adobe Admin Console), Fueling/Energy Systems (AME, DX Fleet, Fuel 24)Ability to troubleshoot hardware, software, network, and security issues. Responsible for systems administration, endpoint security, software lifecycle management, vendor coordination, and operational reliability of business‑critical applications including Agvance, AME, DX Fleet, and other enterprise systems.
Dental Practice Administrator Smile JobsDental Practice AdministratorDowners Grove, ILSmile Jobs is partnering with a highly reputable dental practice in the Elmhurst and Downers Grove area to proactively build a talent pipeline for future Practice Administrator opportunities as the practices continues to grow. We are interested in connecting with experienced Practice Administrators who are open to exploring future leadership roles and contributing to the long-term success of a thriving dental practice.
Accounting Administrator MEI Rigging & Crating, LLCAccounting AdministratorElgin, ILProvide general office administrative support by: Coordinate the on-boarding and off-boarding process of new/separating employees with Corporate HR and site Project Manager - including required new hire paperwork collection/completion, disbursing and collecting of company property (i.e., cell phones, company credit cards, and equipment). Our day-to-day operations are guided by our shared values of integrity, respect, professionalism, safety, commitment, and results and this has positioned us to provide exceptional service to customers of all sizes ranging from Aerospace, Automotive, Construction, Data Center, Food Processing, Healthcare, Manufacturing, Pharmaceutical, and Institutional companies to every industry in between.
Property Administrator (CRE) Cushman & WakefieldProperty Administrator (CRE)Rosemont, IllinoisIn addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.