Office Administrator Jobs in Illinois
Envision Unlimited
Belleville, IL
This leadership role oversees residential CILA operations, supervises staff, ensures DHS regulatory compliance, manages budgets, and maintains high-quality services for individuals with intellectual and developmental disabilities transitioning into community living. Ideal candidates will have a Bachelor’s degree in a related field, at least 5 years of supervisory experience in the IDD field, strong knowledge of DHS regulations, and a passion for leading teams while driving program excellence.
Nexus Health
$55000 - $65000
Wood River, IL
As a business office manager (BOM), you will maintain financial files on all residents and ensure all documentation is completed. You will compete daily deposits, handle collections, process any credit card payments and submit to corporate biller for posting.
Illinois Department of Children & Family Services
$126000 - $150000
Springfield, IL
As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. Requires four years of administrative child welfare/child protection experience with an MSW or five years of administrative child welfare/child protection experience with a master’s degree in a related human services field.
Publicis Re:Sources Global
Chicago, IL
The ideal candidate has delivered office interiors in multiple markets, can independently produce preliminary test fits and conceptual budgets to support early real estate decisions, and is fluent in Spanish to support cross-border collaboration. This role leads projects from concept through occupancy, coordinating design, construction, furniture, and technology to deliver high-performing workplaces on schedule and within budget.
Beacon Hill
$70000 - $85000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A highly respected, top‑performing residential real estate leader in Chicago is seeking a polished, intuitive Executive Assistant to serve as the trusted right hand to the Team Leader.
Jobot
$110000 - $195000
Frankfort, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Your Impact: As a Tax Manager/Senior Manager on our Estate, Gift & Trusts team, you’ll play a key role in guiding clients through some of life’s most important financial decisions.
Beacon Hill
$160000 - $170000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Jobot
$80000 - $100000
Oak Brook, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.
Beacon Hill
$110000 - $125000
Lake Forest, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$110000 - $120000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business.
Chicago Transit Authority
Chicago, IL
Oversees the maintenance and review of various departmental reports, such as: o Complaint logs, fire drills, motor recertification, and quarterly reports from managers on mentoring, morale innovation, succession and condition of facility etc., to maintain administrative controls. • Bachelor’s degree in Business Administration, Computer Science, or a related field, plus four (4) years of experience managing administrative processes, or an equivalent combination of education and experience.
Beacon Hill
$26 - $27
Waukegan, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Collabera
$20 - $24
Chicago, IL
Plusses: Spanish speaking skillsInterested candidates can send teir resume to aneesha.chowdhury@collabera.com or reach me directly at 312.724.7929The Responsibilities include arranging international travel, organizing meeting logistics, and ensuring all administrative processes run smoothly.
Medline Industries - Transportation & Operations
Northfield, IL
Medline is seeking a skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support for two leaders and their teams as requested. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast paced environment.
Jobot
$110000 - $180000
Elgin, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Beacon Hill
$55000 - $65000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Altec Industries , Inc.
$35 - $45
Chicago, IL
You will perform clerical and administrative functions in order to drive company success. We are seeking an Administrative Assistant to join our team!
Medline Industries - Transportation & Operations
Northfield, IL
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Medline Industries - Transportation & Operations
Northfield, IL
Oversee daily operations of the learning management system (LMS), including managing user groups, assignments, and training curricula; monitoring completion status; supporting employees, managers, and administrators with access or technical issues; uploading and testing training content; and coordinating platform access, updates, and troubleshooting. Success in this role means balancing big-picture strategy with hands-on execution, ensuring programs are scalable, globally accessible, and aligned with evolving business priorities.
US Tech Solutions, Inc.
$65 - $70
Chicago, IL
Lead projects to drive for harmonization, efficiencies and improvements to ways of working on AER processes and systems such as SAP, SLAN and FIT/HFM reporting tools and build a mindset of continuous improvement within the team. Manage elements of the monthly accounting close process including ensuring accurate and timely U.S. GAAP/local GAAP reporting and the timeliness and integrity of local financial reports, balance sheet reconciliations and KPIs.
Ropes & Gray
$134700 - $205450
Chicago, Illinois
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Overview: The Office Administrator oversees the day-to-day management of the office, including, but not limited to, direct responsibility for the Legal Executive and Administrative Assistants, Reception and matrix management of Office Services, IT/AV, Facilities and Conference Services team members.
Michael Page
$135000 - $185000
Chicago, IL
The Office Administrator role in Chicago leads the legal support staff for a 200+ person office, working closely with both the Global Director of Administration and the Office Managing Partner. If you bring strong managerial experience and an eagerness to partner with Firm leadership as an Office Administrator, we encourage you to apply today!
SURESTAFF
Alsip, IL
The Office Administrator will ensure smooth office operations, managing correspondence, maintaining Accounts Receivables, and providing general support to both internal and external clients. With an estimated yearly revenue of $295 million, Surestaff was recently named one of the largest staffing firms in the U.S. by Staffing Industry Analysts (SIA).
Stuever & Sons
$18 - $20
Lombard, IL
Stuever & Sons under the A Head for Profits of Illinois (AHFP) ownership group, is an industry leader in the beverage dispensing segment with the biggest geographic footprint of any other service provider. We install, service, and maintain draft beer systems, wine on tap, cocktails on tap, and coffee/water systems for the hospitality sector.
Clear Investment Group
DeKalb, IL
Terraces at DeKalb is seeking a proactive and detail-oriented Office Administrator / Leasing Agent to support daily property operations with a strong focus on leasing, resident retention, and office administration. As a Property Associate, you will assist prospects through the leasing journey, provide ongoing support to current residents, and manage essential administrative tasks that keep the property operating smoothly.
Cooper's Hawk Winery & Restaurants
Kildeer, IL
the Cooper's Hawk Wine Club is perhaps the largest in the world, offering not only top-notch award-winning wines but also exclusive Wine Club membership benefits, including curated dining and travel experiences. Cooper's Hawk features a Napa-style tasting room with wine-inspired retail for entertaining and a full-service restaurant, bar and private event space, offering a modern-yet-casual dining experience.
PMI Kyoto Packaging Systems Inc
Elk Grove Village, IL
Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees.
M&M
Crete, IL
The Commercial Roofing Administrator plays a critical role in supporting Sales and Production by ensuring commercial roofing projects move smoothly from signed contract through billing, closeout, and warranty completion. Work closely with Commercial Sales Executives to identify and close gaps in contracts, scope, pricing, or documentation.
APG North
$25 - $28
Mundelein, IL
Award-winning brands include Belgard® hardscape, Echelon® Masonry, MoistureShield® composite decking, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, Lawn & Garden mulches and landscape features, and Techniseal® sands and sealant technologies. The manufacturer’s portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge.
CRH Americas
$25 - $28
Mundelein, IL
Award-winning brands include Belgard® hardscape, Echelon® Masonry, MoistureShield® composite decking, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, Lawn & Garden mulches and landscape features, and Techniseal® sands and sealant technologies. The manufacturer’s portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge.
GOGcG
Chicago, Illinois
At GCG, We Make Connections Possible through a nationwide network of facilities providing the wire, cable, automation and associated products that ensure connections among families and friends, co-workers and customers, and the industrial equipment used across the county. In this role, you will be responsible for managing day-to-day administrative functions and serving as a warm welcome to customers, vendors, and employees.
Aston Carter
$23 - $26
Frankfort, IL
Your role will involve creating quotes and sales orders, providing exceptional customer service by assisting with inquiries and troubleshooting issues, calling customers to check on machine performance, maintaining the service log, and assisting with finance reports. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
Accurate Door
$50000 - $60000
Aurora, IL
This role offers stability, clear expectations, and the chance to contribute to a company that values people, performance, and continuous improvement without treating employees like numbers. You will help manage incoming commercial requests, customer communication, accounts receivable activity, reporting, and administrative processing.
MMC Group
Chicago, IL
Position: RM - Office AdministratorLocation: Chicago IL 60601Pay rate: $13.51/HRHours: 8:00am to 5:00pmResponsibilitiesOffice Administrator manages the administrative systems. Send checks to the bank for deposit, scan and upload documents.
Edward Jones
Wheaton, IL
Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. View our Purpose, Inclusion and Citizenship Report (https://careers.edwardjones.com/blog/edward-jones-releases-annual-purpose-inclusion-and-citizenship-report/?codes=DIRECT&utm_source=DIRECT) .
WM
Cicero, IL
This senior level specialist is more experienced in an administrative / operational support role and may be expected to perform at a higher level of responsibility and with minimal supervision in comparison to the entry-level specialist position. Provides advanced clerical and administrative support to departmental Managers, and assists in coordinating all aspects of daily operations, including recording and reporting data.
Orkin
$18 - $20
Crystal Lake, Illinois
Backed by over 120 years of industry expertise, the Orkin Guarantee, and a trusted brand that customers already believe in, you’ll have everything you need to provide top-tier service with confidence. Work alongside a team that values safety, professionalism, empathy, integrity, and innovation in pursuit of our mission to deliver the peace of mind only an Orkin Pro can provide.
ECG Resources
Chicago, IL
Senior Trust Administrator | Single Family Office (Hybrid)A full-service private family office supporting multiple generations of a founding family across alternative investments, trust administration, and integrated wealth management. The Senior Trust Administrator supports the administration of family trusts and the operations of a regulated Private Trust Company (PTC).
FREEMAN
$59700 - $85000
Chicago, IL
Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience.
ProCare Dental Group
$24 - $27
Park Ridge, IL
Your responsibilities will include scheduling staff, doctors and patients, making office supplies arrangements, greeting patients and providing general administrative support to our employees. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.
Flanagan Rehabilitation and Health Care Center
Flanagan, Illinois
You will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
Total Talent Search
Lake Bluff, IL
We are seeking a reliable and organized Part-Time Office Administrator to support daily office operations at our Lake Bluff location. Run local errands such as mail drop-offs, supply pick-ups, or other business-related tasks.
Worldpac
$53000 - $80000
Oakbrook, Illinois
Proven experience working in a corporate office environment - preferably in an administrative assistant, office manager, or receptionist role. Experience working in a corporate office setting – preferably in an administrative assistant, office manager or receptionist role.
St. Paul's Rehabilitation and Health Care Center
Belleville, Illinois
You will also be responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid, and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts. Must possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives, and the community.
Jobot
$65000 - $75000
Glen Ellyn, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.
United Community Bank
Springfield, IL
Develop and maintain effective working relationships at all levels by proactively participating and contributing to a positive work environment, controlling emotions and temperament, and exhibiting courteous, respectful, and professional behavior at all times. Essential Duties and Responsibilities: Design and configure the CRM to meet evolving bank needs including but not limited to creating and modifying custom fields, page layouts, dashboards, reports and workflows.
Wisper ISP
$55000 - $58000
Mascoutah, IL
To be successful in the System Administrator Supervisor position at Wisper ISP, candidates should possess a college diploma or relevant industry certifications, along with preferred experience in the telecommunications field. Experience with Windows Active Directory domain services, Microsoft 365 administration, and virtualization platforms is necessary, along with familiarity in Microsoft OS patching, backup, and recovery processes.
AECOM
$22.67 - $39.67
Chicago, IL
We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. + In order to receive a security badge at the client worksite to enable access to secure portions of the facility for which you are being hired to perform services, you may be required to pass the client's security screening process, which will include, but may not be limited to, Homeland Security background check and fingerprinting.
Honu Services
Springfield, IL
Support Governance Board processes including documentation development, change request review, level of effort estimates, impact assessments, and stakeholder coordination. Off-The-Shelf (GOTS) and Commercial Off-The-Shelf (COTS) applications, including installation, testing, deployment, debugging, updating, event.
Ensono
$95000 - $120000
Chicago, IL
The individual will be responsible for day-to-day Mainframe and LUW QREP administration work and database maintenance such as creating and maintaining MQueues, subscriptions, publications, QMAPS, and maintaining DR procedures and overall support of client needs and requests. The successful candidate will be called upon to perform various database optimizations that will include general reporting and analysis of the database replication configuration’s efficiency and periodic review of database performance.