Qualified Purchasing Agent certificationPerformance Responsibilities:Key Responsibilities:Review and process vendor invoices in accordance with district purchasing policiesMatch invoices to approved purchase orders and receiving documentationVerify account coding and ensure proper budget allocationPrepare bill lists for Board of Education approvalProcess payments (checks and electronic payments) following board authorizationMaintain vendor files, including W-9s and compliance documentationRespond to vendor and staff inquiries regarding payments and purchase ordersReconcile vendor statements and resolve discrepancies in a timely mannerAssist with month-end and year-end closing, including audit & 1099 preparationEnsure compliance with state regulations, district policies, and internal controlsSupport grant-related expenditures and track allowable costs where applicableCoordinate with purchasing, payroll, and other departments within the business officeAssist with Student Activities and Accounts Receivable. Qualifications:Experience in accounts payable, preferably in a school district or public sector settingFamiliarity with purchase order systems and government accounting proceduresStrong attention to detail and organizational skillsAbility to manage deadlines tied to board meetings and payment cyclesProficiency in financial software systems and Microsoft ExcelStrong communication and interpersonal skills for working with vendors, administrators, andstaffPreferred Qualifications:Knowledge of New Jersey public school finance regulations (if applicable)Experience with systems such as Systems 3000, PaySchools, Quicken and/or similar schoolfinancial softwareUnderstanding of audit processes and state reporting requirementsBachelor's Degree in Accounting, Finance, Business Administration, or a closely related field.