53 Results for

Administrative Jobs in Whitestown, NY

Jobs

Riverdale, NY18 days ago

$25–$35 Per Hour
Temporary
Contractor
Full-time

Well-regarded university is in need of a talented Executive Assistant to provide high-level administrative support to the Vice President. Interfacing with Board of Trustees, Deans, Faculty, and Donors.

Fairfield, NY10 days ago

Full-time
Employee

Manage, mentor, and develop an offshore team of 3 AP SpecialistsOversee accounts payable and expense reporting processesMonitor invoice and expense approval workflows to ensure complianceManage weekly disbursements and corporate credit card administrationOversee non-AR cash receipts, client refund requests, 1099 reporting, and escheatment filingsEstablish and track KPIs for AP, expense reporting, and payment processesBuild and maintain AP dashboards and reporting metricsDevelop and maintain SOPs and process documentationPartner cross-functionally on annual initiatives, system improvements, and special projectsSupport software implementations and process optimization efforts. 2–5 years of Accounts Payable supervisory or management experienceExperience managing outsourced or offshore processes preferredAssociate’s or Bachelor’s degree in Accounting or related field preferredCertification in Bookkeeping or Accounts Payable is a plusStrong systems experience including Excel, Smartsheet, Deltek ERP, and ConcurStrong organizational, analytical, and communication skillsAbility to manage multiple priorities in a fast-paced environment.

Utica, NY30+ days ago

Responsibilities include, but are not limited to, assisting the program staff with the development and implementation of classroom instruction, skill training and supervision of individuals enrolled in the program and back- up for Work Life Skills Instructor when absent. We own and operate integrated businesses in our community, including our Progress Industries business enterprise, a leading supply chain partner for small and large companies regionally and nationally.

New!

New Hartford, NY6 days ago

$35,000–$48,000 Per Year

As a Customer Service Representative, youll be the first point of contact for clients, helping them navigate policy questions, billing concerns, coverage changes, and general inquiries. If youre a fast learner, thrive in a problemsolving environment, and consistently deliver aboveaverage customer service, this role is built for you.

Rome, NY20 days ago

Rome Health is seeking two organized and customer-focused Receptionists to join our healthcare team at our beautiful new Convenient Care at Turning Stone office in Oneida, New York. This position plays an essential role in supporting physicians, advanced practice providers, staff, and patients by ensuring smooth front desk and administrative operations in a fast-paced medical environment.

Rome, NY30+ days ago

Rome Health is currently searching for a Ward Clerk to provide general administrative, clerical, and support services for the Surgical Acute Care Unit. Appropriate candidates for the position will be highly organized, and have the ability to work independently and ensure that clerical work is error-free.

Rome, NY30+ days ago

They will oversee all aspects of data compilations and reconciliation relating to the preparation and accumulation of data for the New York State Institutional Cost Report and Medicare Cost Report. POSITION RESPONSIBILITIES: •Member of Hospital leadership; Leads team of analysts, ensures proper resources are allocated to meet deadlines, complete required reporting and foster team growth.

Verona, NY30+ days ago

We are currently seeking an Application Support Analyst to join our team at Turning Stone Resort Casino in Verona, NY - supporting IT Applications for various business units throughout the organization including Turning Stone, YBR and Point Place Casinos, Maple Leaf Markets, and Savon Convenience Stores as well as our golf courses, off-site properties, police department, and other entities. Oneida Innovations Group is a tribally-owned enterprise of the Oneida Indian Nation, an innovative and experienced Indian Nation owning and operating several multifaceted business enterprises, each focused on delivering exceptional customer experiences and service.

Rome, NY30+ days ago

Job Summary: The Customer Service Representative serves as a key point of contact between customers and internal departments, ensuring accurate order processing, timely communication, and a high level of customer satisfaction. Sitting, twisting, reaching in front of you at shoulder level, use of head in a static position and use of both hands for fine finger dexterity and to grasp frequently.

New!

Herkimer, NY5 days ago

The Workforce Development Board, Herkimer, Madison, and Oneida Counties, Inc. (WDB HMO), DBA Working Solutions, is part of the Public Workforce System, a network of federal, state, and local offices that support economic expansion and develop the talent of the nation's workforce. Herkimer County Probation Department is Hiring an Office Assistant I .

Herkimer, NY30+ days ago

Full-time

Enjoy leading teams of DSPs and individuals in community events, such as going to concerts, holiday activities, visiting the park, shopping, attending carnivals/fairs, and more. This policy shall apply to all employment actions, including but not limited to recruitment, advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination of employment, rates of pay or other forms of compensation, and selection for training/development at all levels of employment.

Hamilton, New York30+ days ago

$25–$25 Per Hour

A recognized health services organization in New York is seeking a new Medical Receptionist for a promising Per Diem opportunity at a few of their facilities in Madison County. 1+ year of experience as a Medical Receptionist and/or similar role in a Clinic setting.

Chittenango, NY30+ days ago

Part-time

The MedServ Group is a rapidly growing medical practice that provides residents in Skilled Nursing Facilities with top-of-the-line care. The ideal Podiatrist is confident, compassionate, and committed to delivering quality healthcare to the elderly population.

Verona, New York30+ days ago

Handle general customer issues such as general service order input, executing emergency scripts, closing uncontrollable loss accounts, answering general contract information, and answering basic pricing questions. From our nationwide charitable partnerships with Operation Warm and Operation BBQ Relief to fundraisers for local schools, fire departments, veteran organizations and more, we are always looking for ways to give back to the communities we live in and serve.

Utica, New York30+ days ago

The Technical Assistant - STEM-Career provides skilled assistance to faculty, professional, or administrative staff of the School of STEM-Career in industrial, research, public service or other educationally related programs or projects. Mohawk Valley Community College provides accessible, high-quality educational opportunities to meet the diverse needs of our students.

Utica, New York30+ days ago

Performs routine health care for students and staff within the scope of practice for a New York State Registered Nurse (RN); Documents, records and retains confidential medical treatments and assessment records in accordance with College policy, procedure, and software; Complies with all State and Federal Laws as well as State University of New York (SUNY) requirements; Participates in the development of the Health Office's budget, goals and planning; Mohawk Valley Community College provides accessible, high-quality educational opportunities to meet the diverse needs of our students.

New!

Utica, NY4 days ago

$18–$23 Per Hour

Development and Donor Relations responsibilities: Maintain donor and membership database records, including processing new and renewed memberships and contributions for both restricted and unrestricted purposes. Essential Job Functions: General office responsibilities for both divisions: Oversee efficient office operations for the Museum of Art Director and Chief Curator and the Director of Development and Donor Relations.

Utica, NY7 days ago

$16.95–$22.85 Per Hour

Addresses customer issues including but not limited to: providing service excellence to patients and their families that meets or exceeds patient expectations through offering empathetic and compassionate patient-centered care; professionally managing patients, families and caregivers' needs and concerns using positive service recovery methods; responding to patient requests and makes active referrals to subject matter expert/decision-maker who can fulfill the patient request; providing culturally sensitive care. Performs receptionist and clerical duties including but not limited to: monitoring and maintaining the electronic medical record, coordinating communication between patients and medical staff, greeting and checking in patients and families, utilizing the computer for data.

New!

Utica, NY5 days ago

$60,000–$75,000

We will work as one team to create an experience where our customers will leave having had a great time and knowing that we make world-class, award-winning products. Promote growth for the Brewery Visitor Center (Biergarten/Tavern/Events/Gift Shop) by creating events and an experiences that will establish the Brewery as a “must go” destination.

New!

Utica, NY4 days ago

$45,000–$60,000

The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. As the oldest family-owned brewery in New York State—and the fourth oldest in the U.S.—FX Matt offers a stable, historic workplace along with competitive pay and benefits.

New York Mills, New York30+ days ago

Remote

Across four manufacturing and distribution centers in Central New York, we’re committed to the betterment of our FGI Family of employees and our local community, supporting more than 350+ local nonprofits through our robust philanthropy and volunteer programs to ensure the success of our community for generations to come. From the first compressed air sprayer in 1888, we have dedicated ourselves to creating products that make our customer’s lives easier, expanding our offering to include the highest quality sprayer technology for both home and professional use.

Marcy, New York26 days ago

Responsibilities: Communicate (via telephone, email, and fax) with both internal and external customers on a wide range of issues including, but not limited to, freight charges, pick ups, tracing, tracking, and POD’s. Primarily sedentary work – may be required to lift up to 25 pounds or exert up to 10 pounds of force occasionally and/or negligible amount of forces frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body.

Utica, NY7 days ago

This individual will serve as a strategic partner and central point of coordination across multiple business operations, including the Utica Comets, Utica City FC, venue operations, and affiliated ventures. Mohawk Valley Garden is seeking a highly organized, proactive, and trusted Executive Administrator to support the leadership team.

Rome, NY18 days ago

Assists personnel in completing travel forms and other business transactions pertaining to travel, may deliver personnel files and travel orders to persons prior to departure, meet and inform arriving personnel of available facilities and housing and furnish other information, and may arrange for motor transportation for arriving or departing personnel. Job TypeFull-timeEducationHigh SchoolCareer LevelExperienced (Non-Manager)CategoryAdministrationJob DescriptionEPS Corporation is seeking a highly organized and detail-oriented Travel Clerk / Administrative Assistant to provide essential support to our directorate.

Utica, NY7 days ago

Additional Comments The mission of the New York State Office of Addiction Services and Supports (OASAS) is to provide, support, and oversee a data-driven continuum of addiction services delivered with equity, dignity, compassion, and respect. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.

Oneida, NY7 days ago

$16.50–$21.45 Per Hour

Includes assembling, labeling, thinning, rearranging, adding additional sheets/reports as needed; Keeps info current on chart binders (special attention to labels, DNR, name alert, and allergy). Answers telephones, pages and patient call intercom promptly and in a courteous manner; Picks up pager consistently on 3-11 and 11-7 shift to reduce overhead paging.

Herkimer, New York13 days ago

Total Rewards: Bassett Healthcare Network’s commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Occasional balancing, climbing, crouching, kneeling, lifting, pulling, reaching, repetitive motion, seeing/monitor/computer use, stooping, talking, visual acuity (color, depth, perception).

Utica, New York20 days ago

$20–$22 Per Hour

To support the mission of Helio Health, the Administrative Assistant will provide general administrative support and excellent customer service to our internal and external customers. Salary and hourly compensation ranges are provided in accordance with NYS law and are based on Helio Health's good faith belief of what is accurate at the time of posting.

Little Falls, New York13 days ago

Maintains job specific knowledge and proficiency (point of care testing, phlebotomy, & departmental competencies or checklists) by attending meetings, training and reading all pertinent training documentation and memos as documented on annual in-service record. Listens to patient’s request for an appointment, then schedules an outpatient appointment to meet the patient’s needs while following department scheduling guidelines as reported by providers and observed by supervisor.

Rome, NY30+ days ago

As a Customer Relations Representative - State Farm Agent Team Member with Steven Jarvis - State Farm Agent, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

Rome, NY30+ days ago

As a Customer Service Representative - State Farm Agent Team Member with Steven Jarvis - State Farm Agent, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. You will enhance your career while resolving customer inquiries, coordinating with other agency team members, and anticipating the needs of the community members you support.

Rome, NY27 days ago

ROLE DESCRIPTION: Steven Jarvis - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our clients. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team.

Utica, NY30+ days ago

To support the safe and reliable transportation of students by assisting the bus driver with the movement, management and care of students while they are being transported to an assigned destination as well as when they are boarding or leaving the vehicle. Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations.

Rome, NY7 days ago

InterSources Inc. is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. Ability to prepare professional correspondence, forms or other documents in draft and final form using information obtained in the agency's databases and files.

Utica, New York30+ days ago

Remote

We are seeking a proactive and organized Customer Service Associate to support clients while managing incoming requests and coordinating service details in a remote environment. This role is ideal for individuals who enjoy taking ownership of their work, staying organized, and guiding clients through a structured process.

WHITESBORO, New York30+ days ago

$16.06–$24.09 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Clinton, NY30+ days ago

Full-time

Assists in leading and engaging residents in the 7 domains of well-being programs - purposeful, intellectual, social, spiritual, emotional and physical in a dementia friendly structured environment; including sensory focused small groups for residents who cannot participate in a large group setting. In alignment with Brookdale's Resident and Family Engagement philosophy, assists in providing person centered programs while engaging residents in meaningful and purposeful dementia care programs within the Brookdale community enhancing their quality of life.

Oneida, NY30+ days ago

Part-time

Work closely with Health Homes programs, hospitals, and other treatment providers to develop an integrated plan of care including mental health, physical health, substance use, and community support services necessary for individuals to succeed in the community. We’re committed to building a diverse workforce that values contributions of all team members and work to recognize cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and how they apply to provision of positive health outcomes.

Utica, NY9 days ago

$16.95–$22.85 Per Hour

Utica, NY7 days ago

$22–$33 Per Hour

Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant II coordinates and performs a variety of confidential and complex administrative duties independently with minimal direction. Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.

Utica, New York30+ days ago

Remote

In this 100% work-from-home role, you will assist clients with travel-related questions, provide trip support, and ensure a smooth, stress-free experience from start to finish. This position is ideal for someone who enjoys helping people, is highly organized, and is excited about working remotely in the travel industry.

Utica, NY7 days ago

New!

Oneida, NY4 days ago

$15–$18 Per Hour

The YMCA of the Greater Tri-Valley is hiring for multiple positions for our "Y Care" program, which is a licensed before and after school program operating in the Rome, Oneida, Whitesboro, Stockbridge, VVS, Waterville, NYMills and other Central NY and Mohawk Valley elementary schools. We are seeking qualified applicants who enjoy working with children, implement lesson plans, use positive reinforcement, and able to comply with NYS OCFS regulations.

Herkimer, New York13 days ago

New Hartford, NY30+ days ago

You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in and checking the patients out after the visit.

New!

Columbia5 days ago

Remote

Contractor

Experienced consultant with expertise in SAP S4 HANA, specifically within Public Sector Finance and Treasury modules to support implementation, optimization and operational readiness initiatives. Excelraise, LLC is a leading provider of full-service IT solutions and a talent management company headquartered in Denver, CO.

New!

Rome, NY4 days ago

$15.50–$18.50 Per Hour

The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. Physical Demands: The work requires some physical exertion such as long periods of remaining stationary, moving around indoors and outdoors, positioning oneself to reach objects at varying heights and moving equipment weighing a minimum of 50 lbs.

Oneida, NY7 days ago

This will include managing the employee annual performance and regular reviews, disciplinary actions, performance awards, preparing the annual labor budget and working towards meeting the established goals and meet our customer demands. To perform the job successfully, the incumbent's behavior must be consistent with the PRIDE values expected of all Green Empire Farms employees: be Passionate; have Respect; be Innovative; be Driven and strive for Excellence.

Utica, NY23 days ago

Full-time

The objective of the Office Coordinator is to provide administrative support to the team, ensuring smooth operations, organization, and facilitate communications within the office as well as between the Utica location and other corporate offices. Skills and Competencies:Ability to work independently as well as a member of a team Proficiency with Microsoft Office software programs, including Word, Excel, and PowerPoint.

New Hartford, NY7 days ago

$19.65–$21.86 Per Hour

Chipotle Mexican Grill, Inc. (NYSE: CMG) is cultivating a better world by serving responsibly sourced, classically cooked, real food with wholesome ingredients without artificial colors, flavors or preservatives. The Service Leader is responsible for maintaining a positive customer experience by ensuring safe and quality food is prepared and served; and that the restaurant crew is well trained and provides good customer service.

Resume Resources

Free Resume Templates Free Resume Builder

Get noticed by top employers!

Upload your resume to let employers know you're open to Administrative job opportunities. Plus, receive relevant job recommendations in your inbox.

Create A Free Account

Administrative Jobs in Whitestown, NY

Executive Assistant Vanguard Group Staffing, Inc.

Accounts Payable Manager Company Confidential

College Works Work Life Skills Assistant The Arc Oneida-Lewis

Insurance Agency Customer Service Representative The Frigault Agency, Inc.

Receptionist Rome Health

Ward Clerk Rome Health

Financial Analysis and Reimbursement Manager Rome Health

Database Administration Lead Oneida Innovations Group

Customer Service Representative VARFLEX CORPORATION

Herkimer County Probation Department is hiring an Office Assistant I Workforce Development Board Of Herkimer, Madison, And Oneida Counties

Supports Manager Arc Herkimer

Medical Receptionist (Per Diem) Tandym

Podiatrist for Skilled Nursing Facilities The MedServ Group

Customer Service Specialist Ferrellgas

Technical Assistant - School of STEM-Career Mohawk Valley Community College

Coordinator of the Health Center and College Nurse Mohawk Valley Community College

Administrative Assistant - Museum of Art and Development Munson

Department Secretary - Per Diem - days Mohawk Valley Health Systems

Customer Experience Manager HR One

Executive Assistant HR One

Call Center Representative MACNY's Job Board

Operations Admin-Cust Service Pitt Ohio

Executive Administrator - Utica Comets, Mohawk Valley Garden AEG Presents

Travel Clerk / Administrative Assistant EPS Corporation

Office Assistant 1 - HOURLY (McPike ATC) New York State Civil Service

WARD CLERK Oneida Health

Facilities Worker- Evenings, Part Time Bassett Healthcare Network

Administrative Assistant Helio Health

Ambulatory Office Assistant I- Per Diem Bassett Healthcare Network

Customer Relations Representative - State Farm Agent Team Member Steven Jarvis - State Farm Agent

Customer Service Representative - State Farm Agent Team Member Steven Jarvis - State Farm Agent

Receptionist - State Farm Agent Team Member Steven Jarvis - State Farm Agent

Bus Assistant Summit School Services

Administrative Assistant Intersources

Customer Service Associate – Remote Support & Coordination Guidedbyljtravel

Seasonal, Operations Administrative Assistant H&R Block

Memory Care Program Assistant Brookdale Senior Living

Residential Support Specialist Liberty_Resources

Department Secretary - Per Diem - days Mohawk Valley Health System

Administrative Assistant III - Full Time - Days Mohawk Valley Health System

Remote Travel Customer Representative Cselitegetaways

Office Assistant 1 - HOURLY (McPike ATC) StateJobsNY

Before and After School Site Assistant AM/PM-Oneida Area YMCA

Facilities Worker- Evenings, Part Time Valley Health Services

Medical Secretary Utica Pediatrics Pc

SAP Developer/Global Support Manager (100% Remote ) Excelraise Jobs

Customer Service Representative U Haul

Assistant Grower Mastronardi Produce Limited

Office Coordinator Tidal Basin Holdco, LLC

Service Leader Chipotle Mexican Grill

Resume Resources