NewReservation Specialist Vaco LLCReservation SpecialistOrlando, FL$17–$18Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
NewLegal Billing Specialist JobotLegal Billing SpecialistMiami, FL$80,000–$90,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We are seeking an experienced and detail-oriented Legal Staff Accountant responsible for managing legal billing, financial operations, and accounting integrity within a professional services environment.
NewSr Customer Satisfaction Technical Specialist Vaco LLCSr Customer Satisfaction Technical SpecialistOakland Park, FL$68,640–$82,000Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewContracts & Legal Operations Specialist Proficient Auto LogisticsContracts & Legal Operations SpecialistJacksonville, FL$70,000–$90,000 / yearWe offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. Working closely with Legal (internal and external), Procurement, Finance, Risk, and Operations, this role helps ensure contracts are properly executed, organized, compliant, and easily accessible while supporting litigation, insurance, and regulatory matters as needed.
NewFinance Specialist & HR Assistant / OSKJP2004 V-Soft Consulting Group IncFinance Specialist & HR Assistant / OSKJP2004Fort Lauderdale, FLContractorJob Responsibilities: Site Assistant supports daily office operations, customer service, and financial reporting in a fast-paced airport environment. For more information or to view all our open jobs, please visit www.vsoftconsulting.com or call (844) 425-8425.
Compliance Specialist AtriumCompliance SpecialistMiami, FL$50,000–$60,000 / yearAssist with preparation for compliance audits and inspections, including Management & Occupancy Reviews (MOR), Real Estate Assessment Center (REAC) inspections, RAD program reviews, and state agency audits for LIHTC. This entry-level role offers exposure to U.S. Department of Housing and Urban Development (HUD) programs, Low-Income Housing Tax Credit (LIHTC) regulations, and Rental Assistance Demonstration (RAD) requirements.
Construction Administrative Assistant Sunbelt RentalsConstruction Administrative AssistantMiami, FL$21.38–$29.39 / hourLabor & Scheduling Logistics: Coordinate labor schedules alongside the Construction Manager; keep the lines of communication open between Sales, the Field, and our Customers. Sunbelt offers team members the following paid time off from work, subject to Sunbelt's policies (unless specified in a collective bargaining agreement): 12-25 vacation days depending on years of service.
Equipment Rental Specialist Sunbelt RentalsEquipment Rental SpecialistJacksonville, FL$21.38–$25.38 / hourRelated experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.
Specialist NOA Audit & Origination Marriott Vacations WorldwideSpecialist NOA Audit & OriginationOrlando, FLEnsure an efficient flow of the processing of contracts, entity and other typical contracts and loans from the time the initial contract package is received through review, closing document preparation, closing, loan origination and final recordation. Respond to internal and external requests for information regarding closing disbursement, issuance of checks, preparation of affidavits to Escrow Agent to release funds, and preparing and distributing reports to appropriate parties.
NewClinical Trials Budget & Contracts Specialist K2 Staffing LLCClinical Trials Budget & Contracts SpecialistMaitland, FLWorking collaboratively with the Budget & Contracts Manager and the Chief Financial Officer (CFO), you will support a multi-site network to ensure financial accuracy and operational efficiency across all active studies. As a rapidly growing clinical research organization across Florida, Tennessee, and Rhode Island, we lead multiphasic trials in therapeutic areas ranging from neurodegenerative to cardiometabolic medicine.
Administrative Assistant - Sales UlineAdministrative Assistant - SalesDavie, FLFull timeJoin Uline as an Administrative Assistant supporting our Ft. Lauderdale sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.
NewVerification Specialist Applicant Insight Inc dba aINSIGHTVerification SpecialistNew Port Richey, FLIntroduction: As one of Pasco County, FL's largest private non-healthcare employers, and a nationally recognized top provider of background screening services to employers across the globe, Applicant Insight is excited to announce the following posting for a Verification Specialist position. Applicant Insight is a rapidly growing background screening company with plenty of advancement opportunity, offering comprehensive benefits, education reimbursement, on the job training, an emergent workplace culture, and a desire to promote from within whenever possible.
NewEntry-Level Real Estate Sales Specialist Strata GroupEntry-Level Real Estate Sales SpecialistOrlando, FLWe will have you set up and ready on all of the industry's leading tech, including: Follow Up Boss (a customer relationship management tool aimed to help you stay in contact with your leads, so you can stay top of mind and close more deals), Fello (a platform for automatically nurturing and tracking your leads so you don't miss future business opportunities), Custom home-search app so you can see every house that clients are looking at in their free time and know exactly which homes to show them. In-person + virtual training — daily huddles, weekly in-person sales meetings, and Strata Live (a 2-hour open virtual room twice a week where you can ask leadership and top producers anything, in real time).
NewOccupational Health Specialist Applicant Insight Inc dba aINSIGHTOccupational Health SpecialistNew Port Richey, FLPosition Summary This position provides front line support for Ai’s clinical processes, which includes but not limited to in/outbound calling to schedule candidates for testing (drug, breath & alcohol, and physical exams), requesting and coordinating the retrieval of results from clinics, and/or assisting in the general data and file management of Ai’s clinical programs. Part time employment may also be considered if agreed upon in advance with management Travel • No travel requirements for this position Education/Training/Experience • High School Education or GED equivalent Compensation details: 14.5 Hourly Wage PI9acf9d6bae1d-25448-409925565c143e31-5e48-4549-b638-05792d185386
NewMortgage Lender Officer Assistant American Mortgage Services, IncMortgage Lender Officer AssistantTampa, FL$75,000–$85,000 / yearAmerican Mortgage Services, Inc. (AMS) is hiring a high‑level Loan Partner / Co‑Originator to work alongside a producing Loan Officer in a true partnership role . This position is designed for experienced mortgage professionals who actively support production, borrower interaction, deal structure, and referral partner relationships — not administrative or processing‑only work.
Administrative Specialist - Risk Management Watson Civil ConstructionAdministrative Specialist - Risk ManagementSt. Augustine, FLFull timeWatson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.
Executive Administrative Specialist LukosExecutive Administrative SpecialistTampa, FloridaTravel: Must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. Experience Required Preferred: Prior experience in the preparation and coordination of schedules, drafting of correspondence documents, Microsoft Office, and assisting in the coordination of operational tasks for Department of Defense senior personnel.
Administrative Specialist I University of FloridaAdministrative Specialist IGainesville, FL$27.77–$29.69 / hourThe incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:- Associate Dean for Research- Associate Dean for Educational Affairs- Associate Dean for Undergraduate Programs- Associate Dean for AI and Innovation- Executive Director of Finance and AdministrationThe Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties.
Administrative Specialist - All Levels Toho Water AuthorityAdministrative Specialist - All LevelsKissimmee, FL$45,552–$69,492.80 / yearToho Water Authority is seeking a highly organized, proactive, and detail-oriented Administrative Specialist to provide executive-level administrative support to the Chief Engagement Officer, who leads the People Services Division. The ideal candidate enjoys managing multiple projects simultaneously, exercises exceptional discretion when handling confidential information, and continually looks for opportunities to improve processes and organizational efficiency.
Administrative Specialist, Research Operations University of South FloridaAdministrative Specialist, Research OperationsTampa, FL$39,000–$47,000 / year25% - Assists with Accounts Receivable for USF Research, including but not limited to prepares Tax Free Alcohol and service fee invoices and interdepartmental transfers for service fees; responses to billing questions; assists with tracking incoming payments and helps ensure accounts are in compliance with financial procedures and policies; and sends bill reminders to clients regarding outstanding accounts. Administrative Specialist performs a wide range of administrative and fiscal duties including preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, providing purchasing and billing support, and assisting with travel.
NewAdministrative Specialist I - Congenital Heart Center University of FloridaAdministrative Specialist I - Congenital Heart CenterGainesville, FL$22.25–$24 / hourJob Description: The Administrative Specialist I provides high-level administrative support to the Center Director, Administrator, and affiliated leadership, ensuring the efficient day-to-day operations of the center. The Administrative Specialist I provides high-level administrative support to the Center Director, Administrator, and affiliated leadership, ensuring the efficient day-to-day operations of the center.
Bilingual Administrative Specialist (English-Spanish) Red Work AheadBilingual Administrative Specialist (English-Spanish)Miami, FloridaRed Work Ahead, LLC (RWA) specializes in temporary traffic control (TTC) services, as well as general construction services including remodeling, waste removal, and specialty services such as finish carpentry, plumbing, and air-conditioning. The Administrative Specialist will play a critical role in ensuring the smooth operation of office functions, supporting various departments including HR, Accounting, and Project Management.
Administrative Specialist III University of FloridaAdministrative Specialist IIIGainesville, FL$70,000–$82,500 / yearAs the Manager of Administrative Support and Executive Assistant to the Director at the UF Health Cancer Institute (UFHCI), you will be responsible for executive-level workflow management and the coordination of a broad range of high-level administrative, financial, and project management functions in support of the Institute Director. This is a senior-level administrative leadership position, ideal for candidates with significant experience providing executive-level administrative support, managing administrative operations, supervising professional staff, and coordinating complex projects in a fast-paced academic, healthcare, or research environment.
Network Services Administrative Specialist CoventBridge GroupNetwork Services Administrative SpecialistJacksonville, FL$17–$18 / hourThe company provides top tier data privacy and security practices, deploys robust case management technology customized to clients’ needs and delivers worldwide coverage via its 1000 employees and affiliates worldwide. CoventBridge Group is the global leader in full-service investigations providing Surveillance, SIU and Compliance, Claims Investigation, Counter-Fraud Programs, Desktop Investigations, Social Media, Record Retrieval, Canvasses and Vendor Management programs.
Senior Administrative Specialist - Sunshine Genetics (Medicine) Florida State UniversitySenior Administrative Specialist - Sunshine Genetics (Medicine)Tallahassee, FLServes as the institute's primary administrative liaison to high-level stakeholders-including state-appointed consortium members, executive leadership across Florida's universities, and external scientific partners-requiring advanced judgment, diplomacy, and knowledge of governance structures. One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Administrative Specialist II Sarasota County CommissionAdministrative Specialist IIFLThis position serves as a key administrative partner to the Court Administration executive office and acts as a liaison to judicial offices throughout the county, helping ensure court programs and courtroom operations run smoothly and efficiently. This role serves as a key liaison to the Clerk of Court, Sarasota County Sheriff's Office, and General Services staff while assisting the public, coordinating deliveries, and providing backup support for South County operations.
NewAdministrative Specialist III (Multiple Openings) Broward CollegeAdministrative Specialist III (Multiple Openings)FL$35,880–$41,262 / yearUnder general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
Administrative Specialist LukosAdministrative SpecialistTampa, FloridaTravel: Contractor personnel must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. Additionally, the G-1 advises and assists the Commander in matters relating to personnel operations, management, policy, administration, awards, correspondence, travel management, the Government Travel Charge Card (GTCC) Program, and administrative support to all Marines stationed at MacDill AFB as well as individual augments in the USCENTCOM Area of Responsibility (AOR).
Administrative Specialist I Broward Sheriff's OfficeAdministrative Specialist IFort Lauderdale, FL$44,638.46–$65,951.96 / yearPosition is distinguished from that of Administrative Support Specialist by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and, when assignments dictate, the ability to function with considerable independence under a minimum of supervision. Two (2) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.
NewAdministrative Specialists III Kforce Inc.Administrative Specialists IIIWeston, FL$18–$21Summary: Under general supervision, this role provides operational and technical administrative support for departmental functions, including data management, systems coordination, technology-related recordkeeping, reporting, and user support activities. Key Responsibilities: Provide day-to-day operational and technical support for departmental initiatives, serving as a liaison between internal teams and stakeholders to resolve business process and system-related issues.
NewAdministrative Specialist - UBA/College of Fine Arts Florida State UniversityAdministrative Specialist - UBA/College of Fine ArtsTallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Serves as departmental liaison to the College and central university offices to resolve reporting issues, interpret submission requirements, and ensure timely and compliant completion of all required documentation.
Administrative Specialist with Growth towards Office Manager OASIS OF HOPE THERAPY LLCAdministrative Specialist with Growth towards Office ManagerLake City, FLWorking closely with the COO and leadership, this role sets processes, ensures consistency, and bridges communication between administrative and clinical staff. ·Professional Collaboration: Maintain positive rapport and clear communication with administrative and clinical staff regarding scheduling, documentation, and client care.
Administrative Specialist University of South FloridaAdministrative SpecialistTampa, FLThe mission of the college is to transform health through educating students to be outstanding and successful practitioners and leaders in the profession; through leading in discovery and innovation of education and practice in pharmacy; and through delivering the highest quality care in diverse, interprofessional clinical and community settings. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future.
Litigation Client Service Specialist (Legal Administrative Assistant) Fox Rothschild LLPLitigation Client Service Specialist (Legal Administrative Assistant)West Palm Beach, FLAs a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys, including the Office Managing Partner, by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s). Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
Administrative Specialist II Florida Gulf Coast UniversityAdministrative Specialist IIFLThis role tracks and coordinates ELA research projects and their dissemination, manages communications, events, fiscal processes, and publication workflows, and oversees budget coordination and transaction processing. Reporting to the Faculty Director and working closely with the ELA Executive Committee, this role also prepares and maintains data and ensures excellent customer service across all administrative functions.
Administrative Specialist Gate Gourmet IncAdministrative SpecialistMiami, FL$18–$21.80 / hourThe Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities. Direct Line Manager (Title): Varies by unit: General Manager, Operations manager, Senior Operations Manager, Director of Assembly.
NewDynamic Litigation Administrative Specialist Spencer Fane Britt & BrowneDynamic Litigation Administrative SpecialistTampa, FL$32–$36.50 / hourThis role involves providing confidential administrative support to attorneys, managing communications, and preparing legal documents. The ideal candidate should have at least three years of administrative experience, preferably in a legal environment, and possess strong organizational and communication skills.
Administrative specialist F/H Vinci SAAdministrative specialist F/HBoca Raton, FLRemoteThis position provides direct administrative support to the CEO, HR Director, Operations Manager, and Payroll Administrator, and ensures the smooth and efficient delivery of administrative, HR, QHSE, and operational processes. TSSD has built recognized expertise in decommissioning and environmental remediation, delivering end‑to‑end management of decontamination, demolition, and site‑remediation projects.
Senior Operations & Administrative Specialist (Active Top-Secret with SCI Required) NANA Regional Corporation IncSenior Operations & Administrative Specialist (Active Top-Secret with SCI Required)Tampa, FLSupport shall span the full lifecycle of USSOCOM collective training and readiness events to include but not limited to: Governance and advisory support for: Provide command-level readiness insight, decision support, and integration guidance. For our government customers, ASE delivers solutions in maritime IT, systems engineering, and integration across the Department of Defense and stands ready to help improve operational performance at a reasonable and sustainable cost.
Administrative Specialist University of North FloridaAdministrative SpecialistJacksonville, FloridaTracking and routing of all proposals and gift agreements prepared by members of UDAE, including the Vice President, Assistant Vice Presidents, and all Directors of Development, from their inception until finalization. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Clerical and Administrative Specialist Northstar Memorial GroupClerical and Administrative SpecialistMiami, FLOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
NewRules & Appeals Administrative Specialist Broward County GovernmentRules & Appeals Administrative SpecialistFort Lauderdale, FL$22.86–$36.48 / hourInternational degrees must be evaluated by an approved member of the National Association of Credential Evaluation Services (NACES) www.naces.org/members or the Association of International Credential Evaluators (AICE) https://aice-eval.org/endorsed-members . The ideal candidate will possess excellent interpersonal, organizational, written, and verbal communication skills; demonstrate strong attention to detail; maintain confidentiality; and effectively manage multiple assignments in a fast-paced professional environment.
Administrative and Reports Specialist EnSafeAdministrative and Reports SpecialistPensacola, FloridaMust be a highly organized and meticulous individual; able to collaborate effectively with multiple offices at one time, manage multiple tasks and assignments; ability to work with strict deadlines/under pressure, have a pleasant, can-do attitude, and use critical thinking. Workdays at EnSafe are anything but ordinary, fast-paced, dynamic, and filled with opportunities to tackle projects in environmental consulting, health & safety, engineering, and technology.
Clerical and Administrative Specialist NORTHSTAR MEMORIAL GROUP, LLCClerical and Administrative SpecialistMiami, FLOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
SENIOR ADMINISTRATIVE SPECIALIST - HQ Seminole Electric Cooperative IncSENIOR ADMINISTRATIVE SPECIALIST - HQTampa, FLSupports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members. Soft Competencies/Skills: Effective verbal/nonverbal, listening and written communications Confidentiality Customer Service Oriented Efficiency Organizational Skills Planning Problem-solving.
NewLegal Administrative Specialist (Hybrid) Power DesignLegal Administrative Specialist (Hybrid)Tampa, FLThe ideal candidate will have a Bachelor's degree and 1-3 years of relevant experience, with strong organizational skills and proficiency in Microsoft Office. Power Design in Tampa, Florida is seeking a Legal Assistant to provide administrative and legal support to a team of attorneys.
Administrative Specialist, Career Center - UBA/DSA Florida State UniversityAdministrative Specialist, Career Center - UBA/DSATallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Maintains the Master OPS Employee Spreadsheet for the Leadership Team ensuring all appointment dates, wages, funding, and weekly payroll items are correct.
NewPublic Safety Administrative Specialist CITY OF CORAL SPRINGSPublic Safety Administrative SpecialistTallahassee, FLThe position plays a key role in ensuring effective communication within the department and assists in various operational tasks as assigned.#J-18808-Ljbffr. Successful candidates will have a high school diploma and at least two years of experience in administrative support, along with strong organizational and interpersonal skills.
Administrative and Reports Specialist ENSAFE IncAdministrative and Reports SpecialistPensacola, FLMust be a highly organized and meticulous individual; able to collaborate effectively with multiple offices at one time, manage multiple tasks and assignments; ability to work with strict deadlines/under pressure, have a pleasant, can-do attitude, and use critical thinking. In this role, you will: Process reports - formatting, confirming appropriate styles, and compiling reports (electronically in PDF format and/or printed hard copies in binders).