Production Administrative Assistant GroundworksProduction Administrative AssistantPhiladelphia, PennsylvaniaOur highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset – their home. . The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks.
Production Administrative Coordinator Lee Hecht HarrisonProduction Administrative CoordinatorNJ$18–$20 / hourThis role plays a critical part in ensuring production accuracy, tracking high-volume data, and supporting communication between production teams, sales, and customers. This seasonal opportunity is ideal for entry-level candidates or recent graduates looking to gain hands-on experience in operations, logistics, or administrative support.
Administrative Coordinator, Emergency Medicine - Temple Faculty Practice Temple HealthAdministrative Coordinator, Emergency Medicine - Temple Faculty PracticePhiladelphia, PAToday, Temple faculty physician offices are located at Temple University Hospital and its campuses, satellite offices located in Center City Philadelphia, Fort Washington, PA, Oaks, PA, and various other outpatient settings. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team.
Administrative Coordinator, Primary Care - Temple Faculty Practice Temple HealthAdministrative Coordinator, Primary Care - Temple Faculty PracticePhiladelphia, PAToday, Temple faculty physician offices are located at Temple University Hospital and its campuses, satellite offices located in Center City Philadelphia, Fort Washington, PA, Oaks, PA, and various other outpatient settings. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team.
Administrative Assistant II WSFS BankAdministrative Assistant IIPhiladelphia, Pennsylvania$45,250–$74,338.75WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States. The incumbent plays a key role in ensuring the organization operates smoothly by managing priorities, supporting leadership coordination, and maintaining strong execution discipline across a fast-paced department.
HR Administrative Assistant (Confidential Secretary) The Chester County Intermediate UnitHR Administrative Assistant (Confidential Secretary)PA$24.27–$30.34 / hourWhile performing the duties of this job, the employee is frequently required to sit, stand, and walk; to talk and listen; to use hands to handle or feel, and to reach with hands and arms; must occasionally lift and/or move up to 25 pounds; use close vision and the ability to adjust focus; meet deadlines with severe time constraints, interacting with staff and the public, and irregular or extended work hours; and work in an environment with quiet to moderate noise level. About the Position: This position provides direct administrative support to the Assistant Director of Human Resources while assisting with a variety of HR operations, including data management, compliance tracking, and employee-related processes.
Legal Administrative Assistant Clark HillLegal Administrative AssistantPhiladelphia, PennsylvaniaThis position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients.
NewAdministrative Assistant Eagle Staffing CompanyAdministrative AssistantPhiladelphia, PennsylvaniaEagle Staffing Company is seeking a reliable and detail-oriented Administrative Assistant on behalf of our client, an advocacy organization. This is a great opportunity for someone who enjoys a mix of office support and event coordination in a fast-paced, mission-driven environment.
Executive Administrative Assistant StratAcuity Staffing Partners IncExecutive Administrative AssistantWayne, PA$25–$28 / hourIn terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
NewAllergy Administrative Assistant/Authorization Specialist - Cherry Hill ENT and Allergy AssociatesAllergy Administrative Assistant/Authorization Specialist - Cherry HillCherry Hill, New JerseyENT and Allergy Associates, LLP New York & New Jersey's premier ENT and Allergy medical practice, is seeking a self-motivated, people-friendly full-time Allergy Administrative Assistant/Authorization Specialist for our Cherry Hill office. Each ENTA clinical office is comprised of world-class physicians who are specialists and sub-specialists in their respective fields, delivering the highest level of expertise and care to patients of all ages.
NewLegal Administrative Assistant On-Board CompaniesLegal Administrative AssistantWILMINGTON, DE$24.25 / hourToday, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC.
NewLegal Administrative Assistant I Varite, IncLegal Administrative Assistant IWilmington, DE$20–$23.23 / hourWith 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services. Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies.
Administrative Assistant Temple University Health SystemAdministrative AssistantPhiladelphia, PAClerical duties include but are not limited to data entry of genetic testing results, disclosure appointment scheduling, medical record collection, collaboration with external laboratories for testing supply orders, and ongoing upkeep of inventory to support clinical practice. The Genetics Counseling Assistant will be responsible for providing administrative support to the genetic counseling team in the Department of Clinical Genetics.
Temporary Litigation Client Service Specialist (Legal Administrative Assistant) Fox Rothschild LLPTemporary Litigation Client Service Specialist (Legal Administrative Assistant)Philadelphia, PAAs a member of the Client Service Team (CST), the Temporary Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s). Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
Family Law Client Service Specialist (Legal Administrative Assistant) Fox Rothschild LLPFamily Law Client Service Specialist (Legal Administrative Assistant)Exton, PAProcess new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software. Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
NewAccounting and Administrative Associate Wilmington PharmaTech CompanyAccounting and Administrative AssociateNewark, DelawareWilmington PharmaTech, a growing pharmaceutical contract manufacturing company in Newark, DE is seeking a motivated Accounting and Administrative Associate to support both financial operations and general office functions. This role requires strong bookkeeping, organizational, and interpersonal skills, along with proficiency in accounting software and office applications.
Legal Administrative Assistant Akerman LLPLegal Administrative AssistantWilmington, DelawareDraft and edit correspondence, pleadings, discovery; prepare and format complex legal documents, including tables of contents, tables of authorities, and exhibits. Akerman is seeking a full-time Legal Administrative Assistant to support the Litigation Practice Group in our growing Wilmington, Delaware office.
Litigation Client Service Specialist (Legal Administrative Assistant) Fox RothschildLitigation Client Service Specialist (Legal Administrative Assistant)Philadelphia, PAProcess new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software. As a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s).
NewSenior Administrative Assistant (Remote) Recruit MonitorSenior Administrative Assistant (Remote)Wilmington, DelawareRemoteThe organization includes customer facing Contact Centers across both Colonial Life, Dental and Vision provider facing contact centers and claims teams, and Voluntary Benefit Claims in support of both the Colonial Life brands. May conduct research, preparing statistical reports, handle information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff.
Administrative Assistant Allied UniversalAdministrative AssistantConshohocken, PennsylvaniaAllied Universal is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. Company Overview: Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose.
Front Desk Receptionist/Administrative Assistant Stantec IncFront Desk Receptionist/Administrative AssistantPhiladelphia, PAfood/beverage, catering, room setup/teardown, etc.) of senior leadership team and any programs including meetings, seminars, workshops, special projects, conferences, and events in which they may attend. Primary Location: United States | PA | Philadelphia Organization: BC-1772 Shared Services-US Philadelphia PA Employee Status: Regular Business Justification: Replacement Travel: No Schedule: Full time Job Posting: 02/07/2026 03:07:34 Req ID: 1006589.
Administrative Assistant The Aspen Grove SchoolAdministrative AssistantPhiladelphia, Pennsylvania$25–$30 / hourJob Summary As an Administrative Assistant The Aspen Grove School, you will support the Director and Assistant Director in managing the day-to-day operations of the center while providing professional administrative support. Our goal is to strengthen the knowledge, skills and abilities of directors, owners, emerging leaders and other early learning professionals to ensure quality programs for young children.
Administrative Assistant Bruna's Cleaning ServiceAdministrative AssistantWilmington, DEThe Administrative Assistant will be responsible for providing administrative support to the management team and ensuring that the office runs smoothly. If you are passionate about providing excellent administrative support and meet the requirements for this position, we encourage you to apply to join our team as an Administrative Assistant.
Administrative Specialist, Radiology - Temple Faculty Practice Temple HealthAdministrative Specialist, Radiology - Temple Faculty PracticePhiladelphia, PATemple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. Today, Temple faculty physician offices are located at Temple University Hospital and its campuses, satellite offices located in Center City Philadelphia, Fort Washington, PA, Oaks, PA, and various other outpatient settings.
NewAdministrative Assistant (Every Other Weekend Only) Eden Senior CareAdministrative Assistant (Every Other Weekend Only)Yeadon, PA$15–$17 / hourEdenbrook Yeadon, a well-established and a trusted provider in the skilled nursing space located in Yeadon, PA, and a proud member of Eden East, is looking for Administrative Assistants to join our team. We are passionate about elevating and enhancing our employees as they are the core of the care and love we aim for, cultivating a family-like environment to ensure our residents are treated like family.
Administrative Assistant II Wsfs FinancialAdministrative Assistant IIPhiladelphia, Pennsylvania$45,250–$74,338.75WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States. The incumbent plays a key role in ensuring the organization operates smoothly by managing priorities, supporting leadership coordination, and maintaining strong execution discipline across a fast-paced department.
Administrative Coordinator II Cooper University Health CareAdministrative Coordinator IICamden, NJPAC, Ambulatory Call Center, Ambulatory leaders/staff, institute staff/leaders, patient relations, Hero Care/Operation Allies, etc. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols.
Administrative Assistant- Risk Management Acadia Healthcare Co IncAdministrative Assistant- Risk ManagementPAComplete, accurate and timely data entry related to all patient event reporting to required recipients, including Acadia, state and county authorities, and patient insurers. ESSENTIAL FUNCTIONS: Support the Risk Manager, facility leadership and employees through a variety of tasks related to functions of the Risk Management Department.
Administrative Assistant- Risk Management Bowling Green Inn of BrandywineAdministrative Assistant- Risk ManagementKennett Square, PennsylvaniaFull timeComplete, accurate and timely data entry related to all patient event reporting to required recipients, including Acadia, state and county authorities, and patient insurers. Support the Risk Manager, facility leadership and employees through a variety of tasks related to functions of the Risk Management Department.
Administrative Assistant Emerson Personnel GroupAdministrative AssistantBryn Mawr, PAPrepare documents, reports, and communications, maintain records, and support data tracking while ensuring confidentiality and data integrity. Support daily office operations by prioritizing needs, managing workflow, and ensuring efficient follow-through across tasks.
Senior Administrative Assistant PennoniSenior Administrative AssistantWest Chester, PennsylvaniaProven expertise with office administration tasks: scheduling appointments / meetings / conferences (when needed); managing conflicts (which includes ensuring timely reminders); answering phone calls; taking detailed messages; screening emails; responding to inquiries; coordinating business travel (e.g. Excellent organizational skills, especially with a proven ability to work in an energetic and challenging work environment on a variety of projects; this person will be expected to demonstrate a self-motivated demeanor while effectively multi-tasking and prioritizing multiple assignments.
Administrative Assistant - Executive Office | Full-Time Wills Eye HospitalAdministrative Assistant - Executive Office | Full-TimePhiladelphia, PASupport meeting management for executive and leadership committees, including preparing meeting packets, recording and distributing minutes when requested, tracking follow-up items, and maintaining documentation. Utilize financial and accounting systems, including check requisition and payment processing platforms, to process invoices, expense reimbursements, purchase requests, and departmental payment requests accurately and in a timely manner.
NewAdministrative Assistant Delaware County, PennsylvaniaAdministrative AssistantMedia, PAJob Opening Administrative Assistant Posting Date 07/27/2026 Work Location Government Center Building, Media, PA: Salary $40,149.00 Annually. The Administrative Assistant provides support to the County Solicitor by performing general clerical and project related tasks.
Legal Administrative Assistant Barnes & Thornburg LLPLegal Administrative AssistantPhiladelphia, PennsylvaniaPerform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Works closely with administrative support staff; proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner.
NewAdministrative Assistant ArsenaultAdministrative AssistantPhiladelphia, PennsylvaniaArsenault requires certain colleagues to be fully vaccinated against COVID-19 (including any booster shots if required), where allowable under the law, unless they are approved for a reasonable accommodation based on disability, medical condition, religious belief, or other legally recognized reasons that prevents them from being vaccinated. following up on pending matters(*) Coordinates land and air travel arrangements Produces a variety of correspondence, reports, and presentations using the appropriate software(*) Preferably Powerpoint, COVID Requirements.
NewBilingual Legal Administrative Assistant - Russian + English Palladino, Isbell & CasazzaBilingual Legal Administrative Assistant - Russian + EnglishPhiladelphia, PAYou are a self-directed, service-focused, team-player who brings at least a year of experience in a similar role and you have: Fluency in Russian and English (spoken & written); additional language skills are a plus. While performing the duties of this job, the employee is regularly required to spend long periods of time working with a computer, frequently communicate in person and through devices with co-workers and clients verbally or in writing.
Administrative Assistant III Wsfs FinancialAdministrative Assistant IIIWayne, Pennsylvania$48,416–$79,541.75Perform administrative duties for their respective senior leader and/or division, including but not limited to answering phones, sorting mail, processing expense reports and invoices, keeping meeting minutes, making travel arrangements, ordering supplies, etc. WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States.
NewPart-Time Administrative & Events Coordinator Camden County CollegePart-Time Administrative & Events CoordinatorWilliamstown, NJThe role involves processing requests, maintaining records, handling purchasing tasks, and preparing reports, with an emphasis on accuracy and customer service. Associations with the Schedule25 system and safety training are part of the responsibilities.#J-18808-Ljbffr.
Administrative Coordinator, Office of Student Affairs University of PennsylvaniaAdministrative Coordinator, Office of Student AffairsPA$23.80–$25.40 / hourThis role is responsible for assisting in the planning and executing major student transition and milestone events - including Orientation (and the learning team retreat), the White Coat Ceremony, Parents & Partners, Match Day, and Graduation - in collaboration with OSA leadership, communications teams, and external partners such as public affairs. This position reports to the Director of the Office of Student Affairs and works closely with the Director of ASCEND, the Associate Dean for Student Success and Professional Development, the Associate Dean for Student Affairs and Wellness, the Associate Dean for Student Affairs and Residency Planning, and works closely with the Student Affairs Coordinator.
NewAdministrative Assistant (Full-Time/Day) Center City Thomas Jefferson UniversityAdministrative Assistant (Full-Time/Day) Center CityPhiladelphia, PAJefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students.
NewAdministrative Assistant BRR ArchitectureAdministrative AssistantPhiladelphia, PAThe Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.
Administrative Assistant MerakeyAdministrative AssistantPhiladelphia, PAMerakey offers generous benefits that promote well-being, financial security, and work-life balance, including: Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. Our Court Evaluation Clinic program will improve outcomes for individuals and the courts through comprehensive assessment, clinical insight, and meaningful collaboration.
Administrative Specialist - Podiatry: Health Service Admin Temple UniversityAdministrative Specialist - Podiatry: Health Service AdminPhiladelphia, PA$32,000–$53,664 / yearDuties include but are not limited to preparing, editing and maintaining clinical training orientation materials, assisting in the preparation and dissemination of clinical faculty and student schedules in the FAI, managing the schedule of the Assistant Dean and Medical Director, initiating purchase requisitions, maintaining inventory of supplies and equipment, scheduling and facilitating departmental meetings and training sessions. Reporting to the Assistant Dean and Medical Director in the School of Podiatric Medicine (TUSPM), the Administrative Specialist provides administrative, clerical and facilities related support services to TUSPM's Health Services Division, specifically the Foot and Ankle Institute (FAI), Temple Total Therapy (T3) and satellite practices, in an accurate, timely and courteous manner.
Clinical Administrative Assistant Trinity HealthClinical Administrative AssistantPATrinity Health PACE is seeking a highly organized, customer-focused Clinic Administrative Assistant to provide administrative and clerical support that ensures efficient clinic operations and exceptional participant experiences. At Trinity Health PACE, you'll be part of a compassionate team that values respect, service, excellence, and collaboration while making a meaningful difference in the lives of participants and their families.
Administrative Asst in Early Childhood Education Center COMMUNITY CONCERN 13 INCAdministrative Asst in Early Childhood Education CenterPhiladelphia, PAFull timeMaintain on-line databases with up-to-date data for funding sources including collecting data, requesting missing data from families, inputting data, and creating reports as requested. Reporting to the Director, the Administrative Assistant (AA) should be a highly skilled administrative professional who provides a wide range of support services to the Director and her/his staff.
Administrative Assistant (Part-Time) Neumann UniversityAdministrative Assistant (Part-Time)PAProficiency in technological applications, computers, and word processing software including the Microsoft Office Suite applications and social media platforms. Duties & Responsibilities: Provide comprehensive administrative, logistical, and program support to advance the Catholic and Franciscan mission of Neumann University.
NewAdministrative Assistant to the Associate Provost/Dean of the School of Business Neumann UniversityAdministrative Assistant to the Associate Provost/Dean of the School of Businessaston, PAServes as a receptionist to the Associate Provost/Dean and to the school; answers incoming telephone calls, provides routine information, channels questions to appropriate areas across the University, and proactively anticipates the needs of the Associate Provost/Dean's office. Prepares correspondence and contract requests regarding course assignments and for per semester course loads for full-time and adjunct faculty, including directed studies, in specified programs and maintains database of such information for the entire School.
Senior Administrative Coordinator, Scientific Programs and Initiatives American Association for Cancer ResearchSenior Administrative Coordinator, Scientific Programs and InitiativesPhiladelphia, PennsylvaniaFull timeThis position will also provide operational support for the AACR’s ten scientific working groups which focus on key research areas including cancer evolution, pathology, prevention, immunology, chemistry, hematologic malignancies, pediatric cancer, population sciences, radiation science, and the tumor microenvironment. This position will manage core administrative functions of the team, such as managing inbox triage, coordinating meeting schedules, providing timely reminders for upcoming deadlines and action items, developing and maintaining webpage content, and supporting the annual committee and association group appointment process.
Delaware Trust Administrative Officer II (DE TAO II) Bank of America CorpDelaware Trust Administrative Officer II (DE TAO II)Wilmington, DEBS/BA degree preferred or equivalent Trust administrative experience requiredParalegal studies with relevant legal and/or trust administrative and fiduciary support experience requiredFinancial Institution experience focusing on high-net-worth Private Banking client service strongly preferred. Provides critical and core administrative client service and support (e.g., assistance with all aspects of account administration, funds transfers, tax requests, accounting system coding, letter generation, account open and close, phone coverage etc.) to Trust Officers and Trust Administrative Officer II's.
NewAdministrative Assistant/$40 PER HOUR CRB ConsultantsAdministrative Assistant/$40 PER HOURPhiladelphia, PennsylvaniaCRB Consultants is a credit repair company that focuses making sure that consumers receive the best service when working on improving the health of their credit reports while repairing and re-establishing their credit. We work to improve our clients credit reports so that those initial Denials prior to repairing and rebuilding their credit can turn into Approvals after weve worked diligently to repair their credit.