Office Administrator Jobs in Pennsylvania

Hajoca Corporation

Willow Grove, PA

Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center. • Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed.

Kyler Professional Search

Cranberry Twp, PA

The Office Administrator will be responsible for answering phones, welcoming clients, assisting with the distribution of marketing materials, and providing administrative support to the overall team. This role requires a personable demeanor, strong attention to detail, and the ability to juggle multiple tasks in a small, collaborative environment.

Jobot

$18 - $22

Hamburg, PA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Our client, a growing industrial organization, is seeking a detail-oriented and bilingual Safety Administrator (Spanish/English) to support site safety programs and compliance initiatives.

Gables Search Group

$50000 - $55000

Pittsburgh, PA

Compile and submit employee benefits paperwork to corporate human resources department for use in employee benefits administration. Examine site personnel files to answer inquiries and provide information to authorized people at site and corporate locations.

Maris Grove by Erickson Senior Living

$19 - $22

Glen Mills, PA

Maris Grove helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. See Erickson Senior Living Privacy Policy at https://www.ericksonseniorliving.com/privacy-policy and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions.

St. Luke's University Health Network

Orwigsburg, PA

Maintains strong collaboration and connectivity with Access Center operations and centralized functions (e.g., POD, Capacity Management, etc.) to enable seamless operations and optimal patient/employee experiences (e.g., transfers, triage protocols, template changes, huddles, POD/practice connectivity, etc.). Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.

Pennsylvania Western University, Clarion

$90000 - $110000

Clarion, PA

Cooperates with the Health and Safety Officer in conducting a program of safety and security of facilities through the efforts of the campus Safety Committee, a variety of outside groups, such as, OSHA and the National Safety Council, as well as safety and housekeeping inspectors from the Department of Labor and Industry, the Department of General Services, and the Department of Education. Reporting to the Associate Vice President of Facilities Management, the Director of Facilities Management provides professional direction and leadership for the planning, construction, maintenance, operations, safety, physical assets, grounds, and infrastructure of one of the three PennWest University campuses; California, Clarion, or Edinboro.

Metro Community Health Center

$265000 - $317000

Pittsburgh, PA

Represents MCHC in medical-administrative and medical-educational matters with other institutions, universities, private and public organizations including community organizations and individuals, the press and other media, the professional medical community, and accrediting and regulatory agencies. • Recruits, hires, directs, evaluates, and coordinates the professional activities of the paid and volunteer medical, dental, and other health care staff providing outpatient services.

Davies Auto Care

$22.5 - $24.75

Philadelphia, PA

Key Responsibilities: As an Administrative Assistant at Davies Auto Care, you will play a vital role in supporting our daily operations and ensuring smooth communication across departments. Davies Auto Care is a trusted leader in providing exceptional automotive repair and maintenance services.

OpenArc

Pittsburgh, PA

This individual must possess strong organizational and interpersonal skills, and demonstrate maturity, discretion, and flexibility in a fast-paced, evolving environment. Help the CEO stay accountable to deadlines and priorities by implementing structured reminders, follow-ups, and tracking systems.

Pyramid Consulting, Inc

$24 - $25

Philadelphia, PA

By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Answer incoming calls and service requests from Associates related to benefits, HR self‑service, policies, and general employment questions.

Altec Industries , Inc.

$35 - $45

Philadelphia, PA

You will perform clerical and administrative functions in order to drive company success. We are seeking an Administrative Assistant to join our team!

William Penn Roofing

Doylestown, PA

You'll work closely with the Business Owner, Business Manager, Sales, Marketing, and field teams to ensure leads are followed up properly, customers are supported, and nothing falls through the cracks. If you're a self-starter who thrives in a fast-paced environment, works well independently, and takes pride in helping customers and teammates, this role is a great fit.

Team Builder Recruiting

$24 - $28

Bird in Hand, PA

By submitting this application, you agree to receive recurring informational text messages (e.g., appointment alerts) that may be automated to the mobile number used at opt-in from Team Builder Recruiting, LLC. Variety in Your Day: Handle customer communication, process orders, coordinate internally, and assist with accounting tasks so no two days look the same.

Cordell & Cordell

Center Valley, PA

We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence.

Edward Jones

Allison Park, PA

Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. View our Purpose, Inclusion and Citizenship Report (https://careers.edwardjones.com/blog/edward-jones-releases-annual-purpose-inclusion-and-citizenship-report/?codes=DIRECT&utm_source=DIRECT) .

Techstra Solutions

PITTSBURGH, PA

Techstra Solutions, a Technology Consulting & Resourcing firm, is looking for an Operations focused Office Administrator to join our team in our Pittsburgh’s east end office (Squirrel Hill area). Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases.

Metalico

$20

Pittsburgh, Pennsylvania

Our scrap operations source, buy, process, and sell four distinct groups of commodity metals for use in the manufacture of new products: +We recycle scrap steel and iron, which is sold primarily to domestic mills and foundries. Responsibilities include ensuring the legality of automobile purchases as well as expediting the swift relocation of the purchased vehicle to a corresponding Metalico location through the dispatch of Metalico tow trucks.

Digger Specialties, Inc.

Montgomery, PA

LANGUAGE SKILLS Ability to communicate verbally and in writing both internally and externally is necessary. · Answer phones/emails, handle mail, prepare documents (memos, reports, invoices).

Team Builder Recruiting

$58000 - $66000

New Holland, PA

By submitting this application, you agree to receive recurring informational text messages (e.g., appointment alerts) that may be automated to the mobile number used at opt-in from Team Builder Recruiting, LLC. Seven Trees Woodworking is a faith-based company that partners with general contractors and designers to create custom millwork and furniture of the highest quality.

J.W. Pepper & Son, Inc.

Exton, PA

Pepper was founded in 1876 and is the world’s largest retailer of sheet music, with a particular focus on the K12 education market, offering over 1.2 million products on our website from over 1,000 suppliers. This role supports executive leadership, manages essential HR functions, and plays a key part in planning company events and celebrations.

PJ Dick-Trumbull-Lindy Group

West Chester, PA

Educational and experience requirements include: four (4) year business or technical degree plus minimum 2 years administrative experience or equivalent combinations training and related experience. We offer a competitive salary with annual bonus and profit sharing; comprehensive medical, dental, and vision benefits; professional development and tuition reimbursement; and a collaborative, team-oriented culture where your contributions matter.

Eden Senior Care

Williamsport, PA

Edenbrook South, a well-established and a trusted provider in the skilled nursing space, and a proud member of Eden East, located in Williamsport, PA, is looking for a Business Office Manager to join our team. As the Business Office Manager, you will oversee all Business Office functions under the direction of the Administrator Corporate Business Office Director, ensuring compliance with current federal, state, and local regulations.

Eden Senior Care

Pottsville, PA

Run monthly collection calls to go over full Patient Liability and Pvt Collections including confirming BOM is noting in PCC collections their efforts, and sending out completed AR Review updates to Regional Ops, Administrator, Chief Revenue Officer, and anyone else determined. Works closely with AR Director to assist in developing additional training and monitoring systems for all and individual BOM’s to assist in maintaining low days outstanding, low bad debt percentage and long-term success for the facility BOM’s.

MRINetwork Jobs

Pittsburgh, PA

Experience includes Accounts Payable, Accounts Receivables, QuickBooks, Sales and Use Tax, export PDF into Microsoft Excel, proficient in Microsoft Office Suites (Word, Excel, PowerPoint), Adobe Acrobat DC. We are representing a leading, industrial, full service structural/mechanical/electrical engineering firm that is searching for an Office Administrative Assistant in the Greater Pittsburgh, PA area.

Scott and Christie Eye Associates

Cranberry Township, Pennsylvania

Ensures the efficient and effective administration of the Front Office, including superb customer service, front-end revenue cycle responsibilities (insurance verification, demographic data entry, and collection of patient responsibility balances), and scheduling processes. They also handle budgeting and business decisions related to human resources and compliance, accounting and finance, marketing, and revenue cycle management in conjunction with the corporate headquarters of EyeSouth Partners.

HRT Solutions

Pittsburgh, PA

As an Administrative Assistant, you will partner directly with our Project Managers, accounting department, and various other team members to assist in the administration and coordination of various construction projects. Established in 1951, Mistick Construction delivers superior user experiences by building lasting relationships with architects, developers and the community that result in exceptional buildings.

WeCare Centers

Monroeville, Pennsylvania

Supervises Director of Clinical Services, Business Office Manager, Business Office Coordinator, Director of Admission, Director of Rehabilitation Services, Director of Resident and Family Services, Director of Therapeutic Recreational Services, Director of Hospitality Services, Director of Dining Services, Director of Environmental Services Customer Service Associate. WeCare Centers at Monroeville Care Center is actively seeking a motivated Licensed Nursing Home Administrator (LNHA) for our community in Monroeville, PA.

City of Williamsport

$58000 - $63000

Williamsport, PA

The Codes Administrator is primarily responsible for providing building code administration in accordance with adopted building codes and City ordinances for the purpose of providing safe building construction and utilization of buildings throughout the City of Williamsport. The Bureau of Codes is responsible for inspections of rental properties, new businesses, new homes, building, and construction inspections, electrical inspections (completed by a third-party contractor), all zoning ordinances, and property maintenance in the City of Williamsport.

The Belvedere Center

$21 - $23

Chester, Pennsylvania

Responsibilities: Support the achievement of nursing center business excellence goals as an Assistant Business Office Manager where you will complete or assist in the oversight of census, billing, accounts receivable, tracking of Medicaid applications and other accounts receivable functions. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference.

Carriage Services

$18 - $19

Coatesville, PA

Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift up to 10 pounds, and may be required to lift up to 25 pounds. At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service.

HuntingdonValley Nursing&Rehab

$20 - $23

Huntingdon Valley, Pennsylvania

Responsibilities: Support the achievement of nursing center business excellence goals as an Assistant Business Office Manager where you will complete or assist in the oversight of census, billing, accounts receivable, tracking of Medicaid applications and other accounts receivable functions. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference.

Toll Brothers, Inc.

Colmar, PA

We’re the country’s premier luxury builder with the widest range of product offerings and price points in the industry, serving first-time, move-up, active-adult, and second-home buyers. The Sales Support & Operations Administrator plays a critical role in supporting the Landscape sales organization by ensuring consistency, accuracy, and efficiency across all sales processes.

Delta-T Group Inc.

Bryn Mawr, PA

Company: Delta-T Group CorporateContract Contact: DTG CareersOffice Email: corporatejobsdtg@deltatg.comOffice Phone: 888-679-7630Office Address: 950 Haverford Road, Suite 200, Bryn Mawr, PA 19010. We need someone with strong administrative ability, analytical skills, attention to detail and excited about collaborating with the legal department as well as other internal department members.

Armada Ltd

Philadelphia, PA

Systems Administrator II (SA2) will provide expert subject matter knowledge of the following operating systems: Windows 11, Windows 10, Windows 7, Windows XP, Windows 2000, Windows CE 6.0, and multiple versions of Red Hat Enterprise Linux. Create and verify the accuracy of POA&Ms/RARs as identified by vulnerability actual test results; Ensure information systems are operated, used, maintained, and disposed of in accordance with security policies and practices as required by the authorization package and NSWCPD.

Honu Services Inc

$110000 - $120000

Alexandria, Pennsylvania

The Applications Administrator for Linux coordinates closely with DMDC IT System Administrators to resolve infrastructure-related issues, supports disaster recovery testing, participates in Governance Board processes, and applies ITIL best practices for incident management and root cause analysis. This position is responsible for the full life-cycle management of Government Off-The-Shelf (GOTS) and Commercial Off-The-Shelf (COTS) applications, including installation, testing, deployment, debugging, updating, event logging, and patching.

Quest Diagnostics

Pittsburgh, PA

The administrator will engage with Business Stakeholders at all levels to understand their needs and challenges, document functional requirements and specifications, and implement the necessary changes in Salesforce by utilizing the most suitable solutions either within Salesforce or in collaboration with third party vendors or systems. Evaluate new releases of Salesforce to determine functionality requirements and provide detailed information on how changes impact departments, users and up/downstream systems and deploy releases and updates accordingly.

Suffolk Construction Company, Inc.

Berwick, Pennsylvania

Suffolk – America’s Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines.

Krystal Biotech

Pittsburgh, PA

Founded in 2016, Krystal is distinguished in three powerful ways: science and technology using our patented gene therapy platform, innovative manufacturing supported by our commercial scale facilities, and a unique commercialization model that focuses on the patient’s end-to-end experience. About Krystal Bio: At Krystal Biotech, we bring together the brightest and most eager minds to relentlessly pursue the discovery, development, manufacturing, and commercialization of genetic medicines to treat diseases with high unmet medical needs.

American Heritage Credit Union

Philadelphia, PA

Design, specify, configure, install, and maintain local area network/wide area network to include personal computers, system software, software applications, printers, servers, routers, bridges, switches, modems, cabling, and internet service providers. Participate in member conversions by doing the following: Communicating directly with users and servicers in gathering requirements information; Explaining technical requirements for files and data communications; Coordinating on-site testing of data communication and software customization.

The Sisters of Mercy of the Americas

$91000 - $120000

Pittsburgh, PA

We are seeking a thoughtful, experienced Convent Administrator to oversee day-to-day operations, nurture a sense of hospitality and community, and ensure high-quality care and support for the Sisters who live here. Manage daily operations across departments: dining, housekeeping, grounds, healthcare support, and sister services.

Alternative HR LLC

Norristown, PA

We work with employers, unions, and educational institutions to provide high-quality training that meets industry needs and creates opportunities for individuals in the construction trades. Associated Builders and Contractors of Eastern Pennsylvania is committed to developing the next generation of skilled construction professionals through comprehensive apprenticeship and training programs.

Temple University

Philadelphia, Pennsylvania

In addition, the Senior Systems Administrator recommends process improvements; defines and implements strategies for systems managed under direction of Director of IT; communicates and develops ongoing rapport with internal and external contacts to provide complex technical information and service; assesses and anticipates recurring customer needs; understands, influences, and achieves system workflow goals; This position works closely with academic departments/programs, administrative units and third-party vendors to ensure system reliability, user support, and operational continuity. Primarily, the Senior Systems Administrator maintains systems on various platforms supported by LKSOM IT; collaborates with IT team members and staff in analyzing and implementing solutions based on the use of legacy, existing, and emerging systems; provides technical assistance to end-users; assists with the ongoing maintenance, monitoring, and support of third-party vendor-supported computing environments.

Manheim Township

Lancaster, PA

Review subdivision, land development, stormwater management, floodplain and zoning plans; apply applicable Township ordinances and procedures; prepare comment letters outlining plan deficiencies; confer with other Township departments, Township Engineer and Township Solicitor to complete review; respond to questions and resolve problems regarding review comments; ensure time frame conforms with State legislation and Township ordinances; prepare documents for Planning Commission meeting; determine transportation impact fees; conduct site inspections. The Planning Administrator performs various departmental tasks; administers and interprets Township Land Use Ordinances through review of subdivision, land development, stormwater management permits to ensure compliance with ordinances and regulations; develop customer relations with various parties; prepare studies and reports on planning issues; serve as staff liaison to the Planning Commission; attends evening meetings as required.

Geisinger

Wilkes-Barre, PA

Serves as the system administrator of the residency/fellow data management system involving evaluations, duty hours, resident/fellow files and portfolios, call schedules, competency verification process, on and off boarding, rotation schedules, policy and procedures and curriculum updates . + Manages and audits program budgets , resident/fellow CME budgets and financial reconciliations in accordance with the Geisinger Travel and Business Expense Policy in collaboration with Program Director and GME leadership .

SAS Retail Services

Carlisle, Pennsylvania

Essential Job Duties and Responsibilities - Support CORE Management - Maintain Authorizations within the Retail database - Pull and analyze reports from the Retail database - Maintain Authorizations in the Retail database - Post and maintain files on the CORE Connects Web site - Work directly with Retail Sales Associates in support of Managements objectives - Maintain Trackers for various functions within CORE on the Connects Web site - Print and collate mailings for Retail Sales Associates as needed. What We Offer: - Full-Time Benefits (Medical, Dental, Vision, Life) Responsibilities: - Support CORE Management - Pull and analyze reports from the Retail database - Maintain Authorizations in the Retail database - Post and maintain files on the CORE Connects Web site - Work directly with Retail Sales Associates in support of Managements objectives - Maintain Trackers for various functions within CORE on the Connects Web site - Print and collate mailings for Retail Sales Associates as needed.

ProAutomated Inc.

Philadelphia, PA

In this role, you’ll manage the day-to-day administration of benefits, time-off, and leave programs, while serving as a trusted point of contact during some of the most important (and sometimes stressful) moments in a team member’s life. This is a hands-on role with room to grow — ideal for someone early in their HR career who wants to deepen their expertise and become a true subject-matter expert.

Patriot Home Care

Philadelphia, Pennsylvania

The Branch Manager will ensure that the office is operating efficiently and solve any issues that may arise within the building or with administrative operations to meet the needs of our consumers and employees. Establish and implement an infection prevention and control program which shall be based upon Centers for Disease Control and Prevention and other nationally recognized infection prevention and control guidelines.

CareRing Health, LLC

Philadelphia, Pennsylvania

The Branch Manager will ensure that the office is operating efficiently and solve any issues that may arise within the building or with administrative operations to meet the needs of our consumers and employees. Establish and implement an infection prevention and control program which shall be based upon Centers for Disease Control and Prevention and other nationally recognized infection prevention and control guidelines.

Insight Global

$45 - $55

Chester Township, PA

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The ideal candidate will have experience working across multiple tools, platforms, and technologies to support both data-driven decision-making and the organizations IT infrastructure.