359 Results for

Office Administration Jobs in Pennsylvania

Jobs

Lancaster, PA30+ days ago

Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center. Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed.

Philadelphia, PA19 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

New!

Pittsburgh, PA4 days ago

$70,000–$78,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals.

New!

Hamburg, PA4 days ago

$65,000–$70,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role is responsible for managing schedules, coordinating communications, and ensuring day-to-day administrative operations run smoothly for executive team members.

New!

Philadelphia, PA4 days ago

$70,000–$95,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. If you’re a detail-oriented legal professional who enjoys staying busy and making an impact, this is a great opportunity to work alongside experienced attorneys in a supportive, team-driven environment.

Philadelphia, PA10 days ago

$28–$30.75 Per Hour
Full-time
Employee

Allentown, PA9 days ago

Full-time

Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Development and maintenance of manuals used to educate the business office staff on the processes to be followed for effective billing and AR collections within our billing systems.

Philadelphia, PA19 days ago

$108,200–$125,350 Per Year
Full-time

Physical Requirements: Ability to physically perform the duties and to work in the environmental conditions required such as maneuvering in classrooms and office space-reaching file cabinets, filing, faxing, scanning, coping, typing, mailing, and making phone calls; Must be able to sit for up to two (2) hours looking at a computer monitor, using a keyboard and mouse and typing. Working closely with school leadership and instructional staff, you will manage and coordinate all specialized services, including special education, 504 plans, academic and social-emotional interventions, and English language development.

Pittsburgh, PA7 days ago

$70,000–$80,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Philadelphia, PA10 days ago

Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.

Loganton, PA29 days ago

Remote

$19–$23 Per Hour
Full-time
Employee

Data entry and maintenance of specific systems such as work orders, production, locates, employee time, invoicing, billing, or other tasks as requested to meet the needs of local office. Under direct supervision, performs a wide range of office administration duties for assigned functions.

Ephrata, PA7 days ago

$23–$24 Per Hour

Elite Coach is currently looking for an energetic, competent, and friendly person to join our customer service and administrative team. This role involves front line interaction with our customers and includes taking tour reservations, customer service, and administrative duties.

Reading, PA9 days ago

Process responsibilities include, but are not limited to, Benefit Selection Period setup and testing, new hire benefits setup, vendor invoicing, data management for audits, regular reporting and analysis needs, processing disability and life claims, qualifying life events, medical support notices, various benefits forms, associate notifications of changes to benefits and retirement. • Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required).

Bethlehem, PA9 days ago

Part-time

Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed.

Exton, PA11 days ago

Full-time

Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. Demonstrates proficiency in the use of dictation systems, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Adobe Acrobat Professional, Microsoft Visio, Microsoft Outlook, and other computer systems as needed.

Pittsburgh, PA9 days ago

Full-time
Employee

Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

New!

Middletown, PA3 days ago

This role plays a key part in supporting employees, maintaining accurate records, and assisting with onboarding, training, and payroll processes. Abacus Corporation is a family-owned staffing leader with 80+ years of experience, providing modern workforce solutions nationwide.

New!

Middletown, PA3 days ago

This role plays a key part in supporting employees, maintaining accurate records, and assisting with onboarding, training, and payroll processes. We are seeking a reliable and organized Office Administrator to support daily office and HR-related functions.

Harrisburg, PA18 days ago

New!

Pittsburgh, PA6 days ago

$55,000–$75,000 Per Year

Manage recruiting for new positions (including job description development, advertisements, job fairs, initial screenings, interview scheduling, offer letters, etc.) . Set up mobile devices, computers, workstations, software log-ins and other employee tools .

Pittsburgh, PA30+ days ago

$55,000–$75,000

Manage recruiting for new positions (including job description development, advertisements, job fairs, initial screenings, interview scheduling, offer letters, etc.). Set up mobile devices, computers, workstations, software log-ins and other employee tools.

Philadelphia, PA30+ days ago

$64,500–$75,000 Per Year

The Financial Analyst will work closely with the Office of Research Services (ORS) staff and research departments in the Schools and Centers to ensure compliance with sponsor and university invoicing, financial reporting, and other requirements, collaborate with our internal partners to identify ways to improve communication, workflows and efficiencies; ensure post-award controls and processes are operating appropriately; and provide support and guidance on post-award policies and procedures, and developing and delivering University-wide sponsored projects training for research administrators and post-award team members. + Accurately initiates the sponsored programs closeout process, prepares financial statements and billings according to sponsor terms and deadlines; performs a review of GL activity to ensure compliance with circular and sponsor terms and conditions including monitoring spending, reviewing, and reconciling expenses, costs, revenue, EB and F&A, allowable costs, special terms and conditions and PMS activity.

New!

Elizabethtown, PA3 days ago

The Customer Service Support 1 – Customer Enabling will support routine customer enabling activities of the order management process and will help execute well established customer service activities with regards to order intake, confirmation, processing, and fulfillment. High School diploma (Minimum) Customer Service Experience - (preferred) Excellent communication skills Needs strong organizational skills and knowing how to prioritize tasks .

Philadelphia, Pennsylvania30+ days ago

Manage all occurrences for the beverage department, this includes but is not limited to communicating with the team member regarding their occurrence balance, updating their team member record, updating virtual roster, and entering PTO / SSL in Kronos. Ability to manage subordinate team members and interact and develop outstanding working relationships with members of the Casino departments / restaurant outlets and the Executive Team.

New!

Philadelphia, PA3 days ago

We are seeking an experienced Senior Executive Assistant/Office Administrator to support members of the Executive Leadership Team (ELT) while serving as the first point of contact, onsite, for our Philadelphia office location. Leverage technology, including generative AI and automation tools, to enhance executive productivity, streamline workflows, draft communications, analyze information, and manage complex projects, actions and follow-ups.

New!

Philadelphia, PA6 days ago

Philadelphia, Pennsylvania15 days ago

Additionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area. St. Christopher’s Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.

PITTSBURGH, PA30+ days ago

Full-time

Techstra Solutions, a Technology Consulting & Resourcing firm, is looking for an Operations focused Office Administrator to join our team in our Pittsburgh’s east end office (Squirrel Hill area). Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases.

Skippack, PA30+ days ago

Great opportunity for a detail orientated individual with a minimum of 5+ years’ experience in construction administration, looking to grow with a 55-year-old vertically integrated construction company. Communicate with senior management regarding company initiatives, project performance, and brainstorm fresh strategies to support company growth.

Canonsburg, PA7 days ago

Full-time

Accounting & Bookkeeping: Support outsourced fractional CFO with accounting functions including accounts receivable, accounts payable, reimbursement processing, bank accounts and credit card statement reconciliation, and preparation of financial and capital account reports. You will partner closely with firm leadership, the outsourced fractional CFO, and external service providers to ensure efficient business operations, accurate financial processes, regulatory compliance, and exceptional organizational support across the firm.

Wilkinsburg, Pennsylvania15 days ago

This role takes ownership of planning, organizing, and executing a broad range of initiatives and projects—including event coordination, meeting logistics, and process improvement initiatives assuring they are completed on time, within scope, and aligned with strategic priorities. Responsibilities: The Director of Administration serves as a key liaison supporting organizational operations and acts as a trusted administrative partner to the Executive Director and Senior Leadership Team who discretely manages confidential information.

Carlisle, PA30+ days ago

$21.41–$24.06 Per Hour

Records testimony at all types of court proceedings including trials, hearings, and conferences using electronic recording system; interrupts when necessary to ensure accuracy and completeness of record; play or read back portions of proceedings if requested. If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.

Mount Pleasant, PA30+ days ago

We are seeking an Office Administrator to join our team and provide administrative support to ensure efficient operation of the office. The office admin will be responsible for handling a variety of tasks to support the office staff and keep the office running smoothly.

Fully Remote, PA30+ days ago

Remote

Full-time

This person will serve as a key operational partner to the Officer Team, helping turn priorities into action, improve coordination across committees and volunteers, and create sustainable processes that keep the organization running smoothly. The ideal candidate is highly self-directed, comfortable taking direction, calm in a dynamic environment, and skilled at building relationships, representing the organization professionally, and earning trust over time.

Philadelphia, PA30+ days ago

$110,500–$164,500 Per Year

Serving as the principal departmental representative with PSOM central offices (e.g., Research Services, Office of Clinical Research, Office of General Counsel), the Senior Director directs and sustains high-impact partnerships with Division Chiefs and Directors of Division Administration to enable portfolio growth, support timely onboarding of new faculty, and develop scalable, high-performing support models aligned with DOS strategic priorities. In close partnership with the DOS Chair, Vice Chairs of Research, COO, and CFO, the Senior Director provides strategic oversight and financial stewardship of all research funding streams including grants, contracts, endowments, gifts, and PSOM funds, and holds ultimate accountability for compliance with sponsor, federal, and institutional requirements.

Pittsburgh, PA16 days ago

Temporary

The intern will assist executive leadership with a variety of projects and initiatives, which may include: Community and patient outreach – supporting initiatives to engage and education the community on federally qualified health centers . Three Rivers Alliance of Community Health Centers (TRACHC) is seeking a motivated recent graduate/Masters candidate to gain hands-on experience in the administration of a federally qualified health center (FQHC).

New!

Carlisle, PA4 days ago

This position plays a key role in supporting residential operations, coordinating administrative processes, maintaining records, and assisting staff, individuals, families, and outside agencies. The Arc of Cumberland & Perry Counties (CPARC) is seeking a detail-oriented and organized Administrative Assistant to support our Residential Services department.

Philadelphia, PA12 days ago

$19.32–$27.50 Per Hour

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Philadelphia, PA30+ days ago

Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. + Must be able to secure appropriate airport authority and/or US Customs security badges, if applicable Strong interpersonal, written and verbal communication skills with all levels, to include the ability to articulate and educate the Admin Team with training and patience.

Philadelphia, GA11 days ago

$180,000–$200,000 Per Year

The Regional Office Administrator leads, manages, and coordinates across all office-specific functions, including direct leadership of best-in-class hospitality experiences for internal and external clients delivered by conference services and facilities staff; takes a proactive role in sustaining and energizing a local culture that supports positive connection with the larger firm; partners with administrative departments to meet the needs of our attorneys and clients; and works directly with relevant Office Managing Partners (OMPs) on a cohesive approach to long-term planning and management of key location issues for the assigned regions. Proactively engages with attorneys, management, and employees to improve work relationships, build morale, and increase productivity and retention, finding creative ways to involve employees and leverage practices from across the firm in team building through community service, employee recognition and other initiatives .

Mechanicsburg, PA24 days ago

$21–$22

Responsible for parts coordination support, including researching, resolving, and responding to parts and accessories related inquires from dealers and internal (company) customers. • Ability to exercise sound judgment and diplomacy during frequent telephone/other communications with dealers and internal customers.

MIDDLE CITY WEST, PA30+ days ago

RG/2 is seeking a Claims Analyst who will be responsible for handling data entry of claimant information, claim review, report processing and reconciliation, updating and maintaining the firm’s database and document management systems, electronic and telephonic communication with claimants, claim payment distribution activities, and assisting in the preparation of periodic reports to courts and counsel. We believe balanced judgment, common sense, initiative and the capacity to confront a variety of situations are essential traits of a successful employee.

Newtown, PA17 days ago

The Test Administration Associate is responsible for performing, monitoring and optimizing various test administration processes in support of the Law School Admission Test (LSAT); ensuring accurate and timely communication to candidates; analyzing and automating data created. May be required to lift/push/pull up to 10 pounds for set up/movement of office equipment,Mental Requirements – must be able to consistently: Learn new tasks, Remember Processes, Maintain focus, Complete tasks independently.

King of Prussia, PA30+ days ago

$65,000–$85,000

Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services. We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania.

Johnstown, PA19 days ago

$17–$17 Per Hour

The Medical Office Assistant will take patient medical histories, record vital signs of patients and complete administrative and clinical tasks in the office. Nulton Diagnostic and Treatment Center is seeking a Medical Office Assistant to provide support to medical staff at our Richland location.

Bala Cynwyd, PA18 days ago

The Building Administration and Services Manager is responsible for managing the lease administration activities for all Penn Specialty Practices and Penn Primary Care (PSP/PPC) facilities, including practices and office spaces. The Building Administration and Services Manager plays a critical role in ensuring that healthcare facilities have the space and resources they need to provide high-quality patient care.

Bryn Mawr, Pennsylvania25 days ago

$24.50

About Resources for Human Development:Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.

Philadelphia, Pennsylvania17 days ago

$58,850–$95,000

The position works closely with the Provost's leadership team to ensure the Provost's schedule aligns with institutional priorities and oversees the preparation, tracking, and coordination of briefing materials for meetings, events, and public engagements. Working in a fast-paced environment, the Director manages complex administrative responsibilities, prioritizes issues directed to the Provost, and exercises sound judgment and discretion when handling sensitive information.

Philadelphia, PA30+ days ago

$57,500–$75,000 Per Year

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. Serving as a valuable connector and representative of the Dean's Office, the Space Administration Manager will centralize oversight and coordination of research space transitions, serving as a primary leader across departments and administrative units.

Doylestown, PA12 days ago

$37,440–$43,680

We operate over 1,500 franchised and corporately owned retail clinics across the United States and take pride in offering solutions that enhance our customer’s quality of life. Individuals with experience in office administration or customer service as a front desk receptionist, clinic coordinator, medical receptionist, or front desk agent, would be a good fit for this role.

Resume Resources

Free Resume Templates Free Resume Builder

Get noticed by top employers!

Upload your resume to let employers know you're open to Office Administration job opportunities. Plus, receive relevant job recommendations in your inbox.

Create A Free Account

Office Administration Jobs in Pennsylvania

Profit Center Office Administrator Hajoca Corporation

Temporary Office Administrator in Philly, Up to 45/Hr! Beacon Hill Staffing Group, LLC

Litigation/Corporate Legal Administrative Assistant Jobot

Administrative Assistant Jobot

Legal Administrative Assistant Jobot

TTH Sales Administrative Assistant - Up to $30/Hr! Beacon Hill Staffing Group, LLC

Business Office Manager St. Luke's Health Network, Inc.

Assistant Principal of Specialized Services - 2026/2027 School Year Mastery Charter Schools

Legal Assistant Vaco LLC

Contract Administrative Assistant- up to $20/hour! Beacon Hill Staffing Group, LLC

Administrative Assistant 1 - Remote Sunrise Telecom

Tour Reservations & Administrative Assistant Elite Coach

Benefits Administrator Penske Truck Leasing Co., L.P.

Administrative Assistant St. Luke's Health Network, Inc.

Administrative Assistant-ACT/FACT Team - Chester County St. Luke's Health Network, Inc.

Legal Administrative Assistant Company Confidential

Office Administration HR Support BiLingual Abacus

Office Administration / HR Support Bi-Lingual Abacus

Office Administration / HR Support Bi-Lingual Abacus Corporation

Human Resources and Office Administration Merante Contracting

Human Resources and Office Administration Merante

Financial Analyst, Post-Award Administration - Office of Research Services University of Pennsylvania

Office/Administration Job Title:Customer Service Support Lv1 Omni Inclusive

Administrative Assistant II - Food & Beverage Administration Live! Casino and Hotel Philadelphia

Senior Executive Assistant/Office Administrator Clario Tech

Senior Executive Assistant/Office Administrator Clario

Executive Assistant - Administration Tower Health

Office Administrator Techstra Solutions

Office Manager/Executive Assistant Cosurac Contractors

Director of Administration Compass Business Solutions, Inc.

Director of Administration Partners for Quality

Court Recorder - Court Administration Cumberland County

Office Admin Impact MHC Management LLC

Operations and Administration Manager (US-Based Remote) SeedTrust

Senior Director, Research Administration University of Pennsylvania

Intern - Health Administration North Side Christian Health Center

Administrative Assistant-Full Time-Main Office The Arc of Cumberland and Perry Counties

Office Administrative Assistant B (Department of Biochemistry and Biophysics) University of Pennsylvania

Specialist, Administration Center American Airlines

Regional Office Administrator, Philadelphia Troutman Pepper

Customer Relations and Administration Coordinator Suzuki Motor USA, LLC

Claims Analyst, Settlement Administration RG/2 Claims Administration LLC

Test Administration Associate Secur-Serv

Construction Office Administrator Prudent Engineering

Medical Office Assistant Nulton Diagnostic & Treatment Center

Building Administration and Services Manager Penn Medicine

Office Manager Resources for Human Development

Director of Administration Temple University

Space Administration Manager University of Pennsylvania

Front Office Assistant Miracle-Ear

Resume Resources