Construction Administration/Field Document Control Specialist Whitman, Requardt & Associates, LLPConstruction Administration/Field Document Control SpecialistPittsburgh, PAFull timeWRA is currently seeking qualified Construction Administration/Document Control Specialist (Project Controls) for a major Design-Build project located in our Pittsburgh Regional location. Mid-level technician with at least 3 years of relevant Document Controls experience for Bridge and Highway construction projects.
NewSystem Administrator, Advanced Naval Nuclear LaboratorySystem Administrator, AdvancedWest Mifflin, PA$78,700–$120,500 / yearNaval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.
Office Administration Assistant Manager Candace Wagner CleaningOffice Administration Assistant ManagerDillsburg, PennsylvaniaThis role keeps our daily operations running: checking in with our cleaning technicians, handling client messages, processing invoices, and ensuring every task gets buttoned up before you leave for the day. We're a growing residential cleaning company looking for someone who loves crossing things off lists, catching details others miss, and making sure nothing falls through the cracks.
Office Administration Specialist Staffing Service USAOffice Administration SpecialistLancaster, PAThis role offers a structured work environment with a variety of administrative responsibilities, including payment processing, report generation, file management, and customer support. A growing professional services organization is seeking a detail-oriented Office Administration Specialist to support both client service and operational functions.
Medical Office Associate I - Radiology Administration Penn State Milton S Hershey Medical CenterMedical Office Associate I - Radiology AdministrationHershey, PAPenn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below: Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.
Manager, Finance Administration Chubb LtdManager, Finance AdministrationPhiladelphia, PAThe company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. Coordinate with executives and management for complex scheduling, confidential communications, event planning, and execution of strategic initiatives, while fostering a positive office environment.
NewMedical Office Administrator Penn Psychiatric CenterMedical Office AdministratorPhoenixville, PA$19–$23As you become familiar with our practice, workflows, and culture, you will have the opportunity to assume increasing responsibility for supervising front-office operations, training team members, improving office efficiency, and supporting practice management. Penn Psychiatric Center is a growing outpatient behavioral health practice dedicated to providing high-quality psychiatric care, medication management, psychotherapy, and other specialized mental health services.
NewHome Office Administrator East Coast Facilities, Inc.Home Office AdministratorAllentown, PA$42,000–$55,000 / yearEast Coast Facilities, Inc. (or “ECF”) is a leading provider of self-performed facility maintenance services, delivering high-quality solutions—including snow and ice removal, landscaping, and repair services—to commercial, industrial, and institutional clients across key U.S. markets. Regional coordination — serve as the primary liaison between the ECF Home Office and regional Branch Administrators, coordinating HOF-initiated requests, cross-functional initiatives, policy communications, and company events to ensure consistent information flow and follow-through across all regions.
Home Office Administrator East Coast FacilitiesHome Office AdministratorAllentown, Pennsylvania$42,000–$55,000 / yearEast Coast Facilities, Inc. (or “ECF”) is a leading provider of self-performed facility maintenance services, delivering high-quality solutions—including snow and ice removal, landscaping, and repair services—to commercial, industrial, and institutional clients across key U.S. markets. Regional coordination — serve as the primary liaison between the ECF Home Office and regional Branch Administrators, coordinating HOF-initiated requests, cross-functional initiatives, policy communications, and company events to ensure consistent information flow and follow-through across all regions.
US Squash Seeks Director of Administration and Executive Assistant US SquashUS Squash Seeks Director of Administration and Executive AssistantPhiladelphia, PAOur purpose is to lead, inspire, and unite squash in the United States by growing participation, positively impacting lives, driving competitive excellence, and supporting a strong and collaborative organizational culture. US Squash is seeking an organized and proactive Executive Administrative Director to provide administrative, operational, and financial support across the organizations management team.
Office Administrator/Executive Assistant CP EngineersOffice Administrator/Executive AssistantState College, PAAs an Office Operations Administrator in our State College, PA office, you will play a key role in maintaining efficient day-to-day operations while supporting local leadership and staff. With over forty years of experience, CP Engineers delivers innovative solutions in site/civil, water/wastewater, municipal, MEP, and construction management and administration services.
Executive Assistant - Administration Tower HealthExecutive Assistant - AdministrationPhiladelphia, PennsylvaniaFull timeOverview: St. Christopher’s Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties. Christopher’s Hospital for Children is seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to executive leadership in a dynamic healthcare environment.
Administrator, Office Barry Callebaut AGAdministrator, OfficeEddystone, PAVendor & Contract Coordination: Serve as primary contact for office-related vendors (uniforms, PPE, vending, water services, printers, office supplies); place orders, receive and distribute materials, track usage, approve invoices, and troubleshoot service issues. Visitor & Event Coordination: Manage visitor scheduling and logistics using tracking forms; prepare PPE and site access; plan and execute events ranging from small office gatherings to large multi-day conferences and celebration events.
Tax Administration Manager BDO USA PCTax Administration ManagerPittsburgh, PA$75,000–$90,000 / yearThis position works with the Tax Administration Senior Manager to ensure tax administrative processes are followed in compliance with firm policies and procedures, state, and federal regulations and notifies Tax Administration Senior Manager of potential concerns or risk associated with tax processing. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm's success, with no employee contributions.
Office Admin Impact MHC Management LLCOffice AdminMount Pleasant, PAWe are seeking an Office Administrator to join our team and provide administrative support to ensure efficient operation of the office. The office admin will be responsible for handling a variety of tasks to support the office staff and keep the office running smoothly.
Office Administrator Mast Roofing & ConstructionOffice AdministratorOley, PAFull timeAs an Office Administrator / Business Administrator / Office Manager, you can expect to earn a competitive annual salary based upon experience, plus bonus opportunities, and enjoy a full benefits package including medical, vision, dental, retirement plan with company match, paid time off (PTO), and opportunities for continued growth and leadership development within the company. Mast Roofing & Construction in Oley, PA is seeking a full-time Office Administrator / Business Administrator / Office Manager (DOE) to help lead the daily administrative, financial, and people operations of our growing company with precision, accountability, and professionalism.
Private Equity, Fund Accounting & Administration, Assistant Vice President State Street CorpPrivate Equity, Fund Accounting & Administration, Assistant Vice PresidentPA$90,000–$157,500 / yearIFS, also known as Alternative Investment Solutions is a recognized industry-leading provider of fund accounting, fund administration and risk services to Hedge Funds and Private Market Funds. Primarily responsible for the allocation of income to investors, determination of management and incentive fees in accordance with the waterfall provisions, and processing capital events such as capital calls and distributions.
Executive Assistant - Administration Tower Health Medical GroupExecutive Assistant - AdministrationPhiladelphia, PAAdditionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area. St. Christopher's Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.
Clinical Administration Coordinator Ocugen IncClinical Administration CoordinatorMalvern, PAThis role serves as a key administrative partner to the CMO and Clinical leadership team by managing schedules, coordinating meetings and travel, supporting departmental operations, preparing materials and communications, and assisting with cross-functional coordination and logistics. The Clinical Administration Coordinator provides high-level administrative and operational support to the Chief Medical Officer and the Clinical organization to ensure efficient day-to-day operations, coordination, communication, and organizational effectiveness across the department.
Real Estate Administration Manager - AVP Orrstown Financial Services, Inc.Real Estate Administration Manager - AVPYork, PASkills: Basic knowledge of lending procedures, documentation, and systems; understanding of appraisal and real estate loan administration principles, theories, and concepts; interpersonal and communication skills, both verbal and written; organizational, problem solving and analysis skills; ability to meet deadlines and multi-task; time management skills; sound judgment and decision-making ability; personal computer skills to include MS Office, including word processing and spreadsheets; knowledge of compliance with federal and state regulations pertaining to the banking industry with particular emphasis on appraisal regulations and guidelines. The Real Estate Administration Manager manages the Bank's real estate secured loan and construction loan monitoring processes to ensure compliance with Bank policy and procedures, and applicable regulations; coordinates the ordering and review of appraisals, real estate evaluations, environmental due diligence, inspections, and other third-party reports; is responsible for the monitoring of construction loans.
Office Manager/Executive Assistant Cosurac ContractorsOffice Manager/Executive AssistantSkippack, PAGreat opportunity for a detail orientated individual with a minimum of 5+ years’ experience in construction administration, looking to grow with a 55-year-old vertically integrated construction company. Communicate with senior management regarding company initiatives, project performance, and brainstorm fresh strategies to support company growth.
Space Administration Manager University of PennsylvaniaSpace Administration ManagerPhiladelphia, PA$57,500–$75,000 / yearLong-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. Serving as a valuable connector and representative of the Dean's Office, the Space Administration Manager will centralize oversight and coordination of research space transitions, serving as a primary leader across departments and administrative units.
Senior Associate, Retirement Plan Administration VestwellSenior Associate, Retirement Plan AdministrationKing of Prussia, PARemote$80,000–$90,000 / yearVestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company.
Construction Office Administrator Prudent EngineeringConstruction Office AdministratorKing of Prussia, PA$65,000–$85,000Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services. We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania.
Office Admin Impact CommunitiesOffice AdminPAJob Summary: We are seeking an Office Administrator to join our team and provide administrative support to ensure efficient operation of the office. The office admin will be responsible for handling a variety of tasks to support the office staff and keep the office running smoothly.
Senior Director, Research Administration University of PennsylvaniaSenior Director, Research AdministrationPhiladelphia, PA$110,500–$164,500 / yearServing as the principal departmental representative with PSOM central offices (e.g., Research Services, Office of Clinical Research, Office of General Counsel), the Senior Director directs and sustains high-impact partnerships with Division Chiefs and Directors of Division Administration to enable portfolio growth, support timely onboarding of new faculty, and develop scalable, high-performing support models aligned with DOS strategic priorities. In close partnership with the DOS Chair, Vice Chairs of Research, COO, and CFO, the Senior Director provides strategic oversight and financial stewardship of all research funding streams including grants, contracts, endowments, gifts, and PSOM funds, and holds ultimate accountability for compliance with sponsor, federal, and institutional requirements.
Administrative Fellow - Administration Penn State Milton S Hershey Medical CenterAdministrative Fellow - AdministrationHershey, PASUMMARY OF POSITION: Secure a broad educational and training experience in healthcare administration and management through interaction with members of the executive leadership team, clinical chairs, senior management team, and key operational management. Candidates for the Penn State Hershey Medical Center Administrative Fellowship Program should be currently enrolled in or have recently completed an accredited graduate program in health administration (MHA/MBA/MHSA) or program of a similar focus.
Director, Lease Administration Jones Lang LaSalle IncDirector, Lease AdministrationPittsburgh, PAAs a Lease Administration Manager, you will be responsible for managing multiple teams which are providing a full scope of Lease Administration services for clients including: Serving as Executive Relationship manager and point of client escalations. The ideal candidate will have a bachelor's degree with at least 10 years of work experience in Lease Administration, advanced knowledge of Real Estate Accounting practices or Property Management (of which at least 5 years is Lease Administration or closely related).
Senior Office Administrator Nestle SASenior Office AdministratorPA3-5 years of experience in office management, laboratory operations, or administrative support Bachelor''s degree in Business Administration, Life Sciences, or related field preferred Experience supporting procurement processes and vendor management preferred Familiarity with laboratory environments and supply requirements strongly preferred Proficiency in MS Office (Excel, PowerPoint, Outlook) and ERP systems (e.g., SAP). Strong organizational and multitasking skills with attention to detail Ability to manage competing priorities in a fast-paced environment Effective communication and stakeholder management skills Problem-solving mindset with a focus on operational efficiency Financial acumen and cost-conscious decision-making High level of reliability, discretion, and professionalism.
Adjunct Faculty - Master of Healthcare Administration Gannon UniversityAdjunct Faculty - Master of Healthcare AdministrationErie, PAIn addition to the doctoral degree, candidates having either prior teaching experience and/or professional experience in healthcare administration/management will be given preference. Required qualifications and specific needs are as follows: Ideally candidates will hold a doctoral degree in healthcare administration, healthcare management, or related field.
Adjunct Faculty - Masters of Business Administration, Business Analytics Gannon UniversityAdjunct Faculty - Masters of Business Administration, Business AnalyticsErie, PAGannon University's Dahlkemper School of Business continually accepts applications for adjunct faculty in the on-site Masters of Business Administration (MBA) program with a focus in Business Analytics. Candidates must successfully execute on the overall program objectives (below) as well as specific course outcomes: Identification of external variables and technological factors that influence business performance and operations.
Loan Processor 1 - Mortgage Administration FNB CorpLoan Processor 1 - Mortgage AdministrationPittsburgh, PAEnters data into the Loan Origination System (LOS) and ensures appropriate documentation and data entry occur in order to ensure an accurate underwriting determination in an accurate and timely manner. Collects and reviews sales contracts, credit reports, Internal Revenue Service (IRS) returns, construction plans and specifications, appraisals, title commitments, flood certificates, etc.
Senior Associate, Retirement Plan Administration Vestwell Holdings Inc.Senior Associate, Retirement Plan AdministrationKing of Prussia, PA$80,000–$90,000 / yearVestwell''s platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company.
NewCoordinator, NST Administration and Facilities Operations Mastery SchoolsCoordinator, NST Administration and Facilities OperationsPhiladelphia, PA$50,800–$58,300 / yearThe Coordinator manages reception and office logistics, supports the administration of the Facilities Management System (CMMS), coordinates departmental communications, tracks budgets and purchasing activities, maintains operational records and reporting, and provides administrative support for facilities leadership. Reporting to the NST Office Manager and maintaining a dotted-line relationship with the Director, Facilities Systems & Operations, this position ensures efficient front-office operations while providing high-level administrative, systems, financial, and communications support for facilities operations.
Associate Director, Gift Administration Bucknell UniversityAssociate Director, Gift AdministrationLewisburg, PAExperience that demonstrates the ability and commitment to learn how to use a variety of computer-based programs and platforms to perform essential job duties such as Microsoft Office Suite, Google Suite, CRM database functions and other web-based tools. Gift Documentation and Fund Support: Proactively manage the full lifecycle of gift documentation, ensuring donor agreements are drafted, reviewed, and maintained in alignment with donor intent, institutional policy, and regulatory requirements.
NewSupv, Asst Clinical Manager RN - Nursing Administration - Full Time Guthrie ClinicSupv, Asst Clinical Manager RN - Nursing Administration - Full TimeSayre, PAResponsible to develop and coordinate, with assistance of the clinical manager / director, clinical educator, and/or clinical nurse specialist, department competencies, educational programs, new employee orientation, and annual skills labs. Collaborates with the clinical manger / director and assistant clinical managers, clinical supervisors / clinical coordinators / charge nurses, patient care staff and informal leaders in these efforts.
NewSupv, Asst Clinical Manager RN - Nursing Administration - Emergency Services - Full Time Guthrie ClinicSupv, Asst Clinical Manager RN - Nursing Administration - Emergency Services - Full TimeSayre, PAResponsible to develop and coordinate, with assistance of the clinical manager / director, clinical educator, and/or clinical nurse specialist, department competencies, educational programs, new employee orientation, and annual skills labs. Collaborates with the clinical manger / director and assistant clinical managers, clinical supervisors / clinical coordinators / charge nurses, patient care staff and informal leaders in these efforts.
NewSystem Administration Technologist Sheetz, IncSystem Administration TechnologistPITTSBURGH, PennsylvaniaFull timeBachelor’s degree which includes courses in computer programming, systems analysis, system development, or systems engineering is required. This position offers a base salary range of $61,843.00 - $108,497.00 per year, depending on experience and qualifications, plus bonus based on company performance.
Analyst, Kroll Settlement Administration Kroll, LLCAnalyst, Kroll Settlement AdministrationPhiladelphia, PARemote$22–$27 / hourAs a settlement administrator, we are responsible for notifying potential class members, reviewing and processing claim forms filed by individuals and entities, calculating losses, auditing claims to determine the extent of the damages incurred and processing and distributing funds to eligible class members under the court's direction. Kroll Settlement Administration, part of Kroll's Business Services division, is the leader in cutting-edge technology and consulting services for class action, mass tort, regulatory remediation and government claims administration.
Leave Administration Specialist West Shore Home, Inc.Leave Administration SpecialistHarrisburg, PAHandle the FMLA leave administration process from an employee's initial notice of the need for leave to the return to work, including determining leave eligibility, gathering and completing all required paperwork, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use. Maintain reasonable communication with employees on leave to facilitate smooth and timely return to work, relays communication between employees, their managers, and appropriate Human Resources representatives during leave within reason.
OGC | Manager - Legal Administration Deloitte Touche Tohmatsu LtdOGC | Manager - Legal AdministrationPittsburgh, PA$93,000–$191,000 / yearThe wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Our purpose comes through in our work with clients that enables impact and value in their organizations, as well as through our own investments, commitments, and actions across areas that help drive positive outcomes for our communities.
Associate Director of Finance and Administration, Penn Arts & Sciences University of PennsylvaniaAssociate Director of Finance and Administration, Penn Arts & SciencesPhiladelphia, PA$92,592–$110,000 / yearLong-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. The position will have the following responsibilities: Directly responsible for the overall financial management of the McNeil RBO, including developing the annual budget, forecasting, monthly reporting, purchasing and procurement, Service Center invoicing, and reconciliation and audit functions.
FT New Patient Coordinator- Transplant Administration Penn MedicineFT New Patient Coordinator- Transplant AdministrationPhiladelphia, PAEmployee will ensure that all new patients are well prepared for their first visit by making certain patients are being seen by the appropriate physician and specialty and that patients arrive for their appointment with all pertinent information to ensure optimal care coordination (medical records, test results, referrals, copays). Manages physician new patient IDX schedules, ensures appropriate preparation of new patient charts and information 48 hours prior to date of new patient visit or services.
Office Manager, Operations Coordinator (Wealth Management) TheMasonGroupOffice Manager, Operations Coordinator (Wealth Management)PennsylvaniaThis role is critical to supporting wealth advisors, financial planners, and their clients by ensuring seamless day-to-day operations, precise scheduling, reliable technology workflows, and well-documented processes. The Senior Office Administrator will act as the “glue” of the firm , partnering closely with advisors, leadership, staff, and external consultants to keep the office, technology, and client experience running smoothly, consistently, and securely.
Office Administrator Caliber Collision CentersOffice AdministratorPittsburgh, PAAbility to provide personable, friendly customer service to internal and external customers. 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred).
Specialist, Administration Center American AirlinesSpecialist, Administration CenterPhiladelphia, PAOur 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. + Must be able to secure appropriate airport authority and/or US Customs security badges, if applicable Strong interpersonal, written and verbal communication skills with all levels, to include the ability to articulate and educate the Admin Team with training and patience.
Senior Benefits Specialist - 3rd Party - Group Health Benefits Administration Midatlantic Employers' AssociationSenior Benefits Specialist - 3rd Party - Group Health Benefits AdministrationPhiladelphia, PAThis role blends strategic consulting, operational oversight, and data-driven client guidance to ensure exceptional service delivery and long-term client success. The ideal candidate brings deep experience in large-group health benefits, excels at navigating complex operational environments, and can translate data into actionable insights.
Executive Assistant/Office Administrative Air Star Trans & Limousine ServiceExecutive Assistant/Office AdministrativeWest Mifflin, PennsylvaniaThe ideal candidate will provide comprehensive administrative support to ensure efficient operation of the office and assist with various clerical tasks. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in West Mifflin, PA.
Associate Dean for Research Administration & Associate Director for Sponsored Programs Pennsylvania State UniversityAssociate Dean for Research Administration & Associate Director for Sponsored ProgramsPAThe Associate Dean for Research Administration (ADRA) serves as a senior leader within the Penn State College of Medicine (PSCOM), providing strategic, operational, and administrative leadership for the institution's research enterprise. Advise the Vice Dean for Research and Graduate Studies, Dean's Office, and other senior leaders on strategy, risks, opportunities, and operational improvements related to research administration and federal funding practices.
Adjunct Faculty - Health Administration and Human Resources University of ScrantonAdjunct Faculty - Health Administration and Human ResourcesScranton, PAThe University of Scrantons Department of Health Administration & Human Resources has an ongoing need for highly qualified adjunct faculty to staff a variety of courses each semester in the field of Health Administration and Human Resources. Required qualifications to teach Human Resource course work include a Masters Degree in HR, MBA, MSOL or related majors inclusive of PHR/SPHR/GPHR/CEBS certification.