Executive Secretaries and Administrative Assistants Nexus StaffExecutive Secretaries and Administrative AssistantsAlbany, NYContractorThe New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position at 875 Central Avenue, Albany NY 12206. The Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
Medical Secretaries Nexus StaffMedical SecretariesRensselaer, NYContractorThe Nexus Staff Difference: Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us. Act as the liaison between the provider/biller, facility medical office, Bureau of Health Services, and Accounts Payable.
Senior Administrative Assistant, Office of the President Skidmore CollegeSenior Administrative Assistant, Office of the PresidentSaratoga Springs, NY$26–$30 / hourFull timeThis position is responsible for the flow of correspondence including confidential materials, processing of travel and expense reimbursements and accounts payables, coordinates the budget, and provides support for the entire office staff on numerous special projects. With direct supervision from the Executive Assistant to the President, the Senior Administrative Assistant for the Office of the President performs a wide range of sensitive and highly confidential administrative support tasks.
NewSenior Administrative Assistant, Student Affairs Skidmore CollegeSenior Administrative Assistant, Student AffairsSaratoga Springs, NY$25–$28 / hourFull timeReporting to the Dean of Students and Vice President for Student Affairs, the Senior Administrative Assistant will provide clerical and administrative support to the Dean of Students/VPSA Office, while also managing reception and triaging phone calls, emails, and other inquiries to the office. This includes assisting and coordinating on projects, programs, budgets and proposals; listening to and advising internal and external constituencies regarding inquiries; and, providing substantial daily support to the Vice President for Student Affairs and other divisional staff as identified.
Senior Administrative Assistant Naval Nuclear LaboratorySenior Administrative AssistantWest Milton, NY$52,300–$78,500 / yearNaval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsAlbany, NYThis position requires work schedule consistency and reliability due to providing bureau phone coverage, good organizational and time management skills and a professional approach to working with program staff and the public. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
Executive Secretary/Administrative Assistant Cogent Infotech CorporationExecutive Secretary/Administrative AssistantAlbany, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. The candidate will evaluate eligibility, maintain accurate electronic case files, and communicate professionally with consumers, providers, and insurers through written and verbal correspondence.
Executive Secretaries and Administrative Assistants VECRA IncExecutive Secretaries and Administrative AssistantsAlbany, NYFull timeMay act as immediate supervisor’s personal representative in dealing with public and in routine contacts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas.
Executive Secretaries and Administrative Assistants VecraExecutive Secretaries and Administrative AssistantsAlbany, New YorkMay act as immediate supervisor’s personal representative in dealing with public and in routine contacts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas.
Secretary/Unit Clerk/Scheduling - St. Peter's Hospital - 5 McA - FT Days Trinity HealthSecretary/Unit Clerk/Scheduling - St. Peter's Hospital - 5 McA - FT DaysAlbany, NY$16.20–$20.75 / hourPrincipal Responsibilities: Responsible for maintaining the patients' medical record: Accurate identification of all patient forms and correct organization of medical records Organizes chart when patient is transferred to another unit Updated chart forms daily in medical record Reviews medical record each shift for consults Copies medical record as needed Deletes medical record of long-term patients as needed Scanning of all Patient Advance Directives to EPIC. As a member of the Patient Care Centered Team, provides clerical, communication, reception, supply management and other supportive services for the Patient Care Center to ensure high quality services to patients, family members and other hospital staff.
NewSecretary/Unit Clerk/Scheduling – St. Peter's Hospital - 5 McA - FT Days Trinity HealthSecretary/Unit Clerk/Scheduling – St. Peter's Hospital - 5 McA - FT DaysAlbany, New YorkPrincipal Responsibilities: Responsible for maintaining the patients' medical record: Accurate identification of all patient forms and correct organization of medical records Organizes chart when patient is transferred to another unit Updated chart forms daily in medical record Reviews medical record each shift for consults Copies medical record as needed Deletes medical record of long-term patients as needed Scanning of all Patient Advance Directives to EPIC. As a member of the Patient Care Centered Team, provides clerical, communication, reception, supply management and other supportive services for the Patient Care Center to ensure high quality services to patients, family members and other hospital staff.
Medical Secretaries Cogent Infotech CorporationMedical SecretariesRensselaer, NYServes as a liaison between healthcare providers, medical offices, and accounts payable to review, verify, and process medical invoices using CPT coding and agreed fee schedules while ensuring billing accuracy, compliance, and timely communication with stakeholders. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
Executive Secretary for the State Board of Psychology, Box OP-1997/20651 New York State Thruway AuthorityExecutive Secretary for the State Board of Psychology, Box OP-1997/20651Albany, NY$127,507–$160,911 / yearPREFERRED QUALIFICATIONS: Preference may be given to candidates who have: Able to demonstrate superior skills in oral and written communications, and especially in developing plain language information to communicate effectively with applicants, licensees and the public; Awareness of the role of technology in the professions and in creating effective and efficient communication and processes; Public speaking skills; Understanding of the legislative process; Knowledge of current practice and research in the professions; General research and survey skills; Experience dealing with governmental, educational, or regulatory boards; and. Under the direct supervision of the Executive Coordinator for Professional Practice, the incumbent of this position will lead, liaise, and coordinate tasks for a broad range of activities related to six professions and registration of institutes chartered by the Board of Regents to offer training in psychotherapy.
Sr. Secretary - Sunnyview Hospital - Latham Farms Location - FT Mixed Shift Trinity HealthSr. Secretary - Sunnyview Hospital - Latham Farms Location - FT Mixed ShiftSchenectady, NY$18.50–$24.66 / hourWork involves management of multiple priorities, high level word processing and other computer skills, and effective, efficient written and oral communication skills and requiring a high level of confidentiality. Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings.
Secretary - Sunnyview Hospital - FT Days Trinity HealthSecretary - Sunnyview Hospital - FT DaysSchenectady, NY$17.25–$22.99 / hourThe Secretary/Receptionist greets all outpatients and visitors and informs other staff of arrivals, answers and relays all incoming telephone calls, and maintains staff and patient schedules. Accurately and promptly file incoming patient records Prepares for daily business by having patient charts pulled, x-ray files available, and schedules distributed.
Secretary - Sunnyview Hospital Trinity HealthSecretary - Sunnyview HospitalSchenectady, NY$16.20–$20.75 / hourPrincipal Responsibilities: Responsible for maintaining the patients' medical record: Accurate identification of all patient forms and correct organization of medical records Organizes chart when patient is transferred to another unit Updated chart forms daily in medical record Reviews medical record each shift for consults Copies medical record as needed Deletes medical record of long-term patients as needed Scanning of all Patient Advance Directives to EPIC. Position Summary: As a member of the Patient Care Centered Team, provides clerical, communication, reception, supply management and other supportive services for the Patient Care Center to ensure high quality services to patients, family members and other hospital staff.
Secretary - Heritage House - Troy NY - PT Days Trinity HealthSecretary - Heritage House - Troy NY - PT DaysTroy, NY$17.25–$22.99 / hourThe Secretary/Receptionist greets all outpatients and visitors and informs other staff of arrivals, answers and relays all incoming telephone calls, and maintains staff and patient schedules. Accurately and promptly file incoming patient records Prepares for daily business by having patient charts pulled, x-ray files available, and schedules distributed.
Secretary – Sunnyview Hospital Trinity HealthSecretary – Sunnyview HospitalSchenectady, New YorkPrincipal Responsibilities: Responsible for maintaining the patients' medical record: Accurate identification of all patient forms and correct organization of medical records Organizes chart when patient is transferred to another unit Updated chart forms daily in medical record Reviews medical record each shift for consults Copies medical record as needed Deletes medical record of long-term patients as needed Scanning of all Patient Advance Directives to EPIC. Position Summary: As a member of the Patient Care Centered Team, provides clerical, communication, reception, supply management and other supportive services for the Patient Care Center to ensure high quality services to patients, family members and other hospital staff.
Part-Time Early Childhood Secretary Eastern Illinois Area of Special EducationPart-Time Early Childhood SecretaryNYid='p935_'>Part-Time Early Childhood Secretary JobID: 935. Position Type: Secretarial/Clerical/Secretary - 10 Months.
School Secretary/Bookkeeper Alabama State Department of EducationSchool Secretary/BookkeeperNYServe as secretary to the principal, to include, but not limited to taking phone calls and answering inquiries. Bookkeeper responsible for the recording of transactions to accounts receivable and payable.
Experienced Legal Secretary Whiteman Osterman & HannaExperienced Legal SecretaryAlbany, NYFull timeThe Role: You will provide legal administrative support across various practice groups in a team-oriented environment including: Assisting attorneys and staff with general secretarial support. Work Schedule: This role has hybrid flexibility, allowing 1 remote day per week based on business needs.
Legal Secretary - Matrimonial & Family Law Whiteman Osterman & HannaLegal Secretary - Matrimonial & Family LawAlbany, NYFull timeThe Role: You will provide legal administrative support in a team-oriented environment including: Interacting with clients, opposing counsel, witnesses, and court personnel via phone and email. Skills Needed for Success: Ability to work in a fast-paced environment and adjust to changing priorities.
NewProgram Secretary Hope House, Inc.Program SecretaryAlbany, NY$40,164Partnership with Maria College – 40% discount on the CASAC program and various bachelor degree programs for employees, spouses, domestic partners, and dependents. Hope House is a substance abuse treatment provider who strives to save lives, recover hope and restore families to those suffering from Substance Abuse Disorder.
Secretary/Bookkeeper - 12 month Alabama State Department of EducationSecretary/Bookkeeper - 12 monthNYMinimum of two (2) years bookkeeping experience or equivalent combination of training and experience. High school diploma or equivalent.
Secretary/Bookkeeper (potential openings) Alabama State Department of EducationSecretary/Bookkeeper (potential openings)NYQUALIFICATIONS: High school diploma or equivalent, supplemented by business courses in bookkeeping or accounting. GENEVA COUNTY SCHOOLS.
School Secretary(s) Alabama State Department of EducationSchool Secretary(s)NYLocated in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Consider factors when computer final estimation, such as depreciation, replacement cost, comparison of similar properties, location, and trends that could influence the future value of the property n.
Central Office Secretary Jackson Parish School DistrictCentral Office SecretaryNYPlease do visit the following URL for more information: https://drive.google.com/file/d/1BF3CQmkq7tNvI2xXP_DKaeSWN31A9g2W/view?usp=sharing.
Acting School Business Administrator/Board Secretary Mercer County Technical SchoolsActing School Business Administrator/Board SecretaryNYHire Home | Internal | Admin | Help. PowerSchool Group LLC and/or its affiliate(s).
NewAdministrative Assistant 1 / Trainee 1 / 2 - NY HELPS New York State Thruway AuthorityAdministrative Assistant 1 / Trainee 1 / 2 - NY HELPSAlbany, NY$40,391–$58,447 / yearTransfer Eligible - One year of permanent competitive service at Salary Grade 6* or higher and: Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 1 (formerly Secretary 1), Administrative Assistant 2 (formerly Secretary 2), Accountant Aide including Trainee 1 & 2, Business Document Specialist 1 & 2, Program Aide, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Office Assistant 1, Office Assistant 1 (Keyboarding), Office Assistant 2, Office Assistant 2 (Calculations), Office Assistant 2 (Customer Service), Office Assistant 2 (Keyboarding), Office Assistant 2 (Stores/Mail), Office Assistant 3, Office Assistant 3 (Calculations), Senior Offset Machine Operator, Stores & Mail Operations Supervisor. To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below: Non-competitive qualifications for NYHELPS: Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
NewAdministrative Assistant 1; Trainee 1 & 2 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1; Trainee 1 & 2 (NY HELPS)Albany, NY$47,695–$58,447 / yearHave a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR. Be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1). Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS): Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade 8) 2 YEAR Traineeship / coursework requirements: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Administrative Assistant 1 or Administrative Assistant Trainee 1 / 2 New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant Trainee 1 / 2Schenectady, NY$40,625–$60,467 / yearTo avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. Minimum Qualifications substitute: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Administrative Assistant redShift Recruiting, LLCAdministrative AssistantValatie, NY$20–$22 / hourResponsibilities include handling incoming calls, assisting with scheduling, maintaining records, supporting office communications, and providing general administrative assistance to the team. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple administrative tasks while serving as a professional first point of contact for clients, vendors, and visitors.
Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Capital District Psychiatric Center, P26510 New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Capital District Psychiatric Center, P26510Albany, NY$40,391–$58,447 / yearAdministrative Assistant 1 - Minimum Qualifications: Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
Board or Directors - Administrative Assistant Honest Weight Food Co-opBoard or Directors - Administrative AssistantAlbany, NYUses word processing and printing software and equipment to create, copy, edit, move material, make insertions or deletions, retrieve and print a variety of data. The position performs a variety of responsible and confidential administrative and clerical support duties ranging from the simple to the complex in support of the Board of Directors as directed by the Board of Directors.
NewUSA|USD| Administrative Assistant - Intermediate Artech LLCUSA|USD| Administrative Assistant - IntermediateAlbany, NY$25–$29.62 / hourThe ideal candidate will possess excellent communication, organizational, and problem-solving skills while maintaining a high level of professionalism and confidentiality. We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a fast-paced environment.
NewCW Administrative Assistant_USA_USD IMCS Group IncCW Administrative Assistant_USA_USDCohoes, NYResponsible for participation in ad-hoc and general administrative duties including but not limited to copying, scanning, filing, faxing, archiving, inventory ordering, invoice submissions, shipping, mail and check related processing. Job Summary & Responsibilities: " Provide administrative support to various advisors & account managers in a dynamic team environment and provide backup team support as needed.
Administrative Assistant EquiliemAdministrative AssistantAlbany, NY$30–$33 / hourThe Administrative Assistant supports the Consumer Assistance Unit by processing external appeal requests, maintaining organized case files, and communicating with consumers, providers, insurers, and internal stakeholders. This role requires strong administrative, communication, and organizational skills to manage high-volume, time-sensitive casework while following established procedures and protocols.
NewAdministrative Assistant – Intermediate IconmaAdministrative Assistant – IntermediateAlbany, NY$27.42–$30.42 / hourStrong documentation skills, Welcoming for new students and hires, Planning, Coordination of student flow, Strong organizational skills, interfaces with internal and external support. Windows, MS Office - Excel, Word, Power point, Outlook, Teams, Understanding of dashboards(Tableau), Basic data analysis and extraction, works in Intermediate to Complex spreadsheets.
Receptionist Nesco Resource, LLCReceptionistScotia, NY$18–$22 / hourThis position is ideal for someone who enjoys multitasking, interacting with customers, and helping keep an office running efficiently. What We’re Looking For: 2–4 years of experience in a receptionist or customer-facing administrative role preferred.
NewAdministrative Assistant Penda Aiken, IncAdministrative AssistantAlbany, NYInbox & Communication Management: Monitor the dedicated Student Payroll email inbox; respond directly to inquiries or forward them to the appropriate department personnel. Our client is a New York State Agency and is seeking an organized and detail-oriented Administrative Assistant to support student payroll and internship administrative functions.
NewAdmin Administrative Assistant STAFF TODAYAdmin Administrative AssistantAlbany, NYHealth Advocates Network is currently seeking an Administrative Assistant to work at a facility in Albany, NY. Qualifications: Minimum 1-year previous working experience as an Administrative Assistant .
NewAdministrative Assistant Intermediate ICONMA, LLCAdministrative Assistant IntermediateAlbany, NY$27.42–$30.42 / hourStrong documentation skills, Welcoming for new students and hires, Planning, Coordination of student flow, Strong organizational skills, interfaces with internal and external support. Windows, MS Office - Excel, Word, Power point, Outlook, Teams, Understanding of dashboards(Tableau), Basic data analysis and extraction, works in Intermediate to Complex spreadsheets.
Administrative Assistant Control Point AssociatesAdministrative AssistantAlbany, New YorkAssist the Project Managers and Office Managers with project coordination that entails scheduling, setting up contracts/projects on the network and maintaining files. Our team is expanding, and we’re looking for an experienced Administrative Assistant to join us in Albany, NY (can sit in either our Albany, NY, or Southborough, MA offices).
Administrative Assistant (On-site) HEPCO, Inc.Administrative Assistant (On-site)Albany, NY$18–$20 / hourWe are seeking a detail-oriented Administrative Assistant to support daily office operations by managing incoming and outgoing correspondence, maintaining workflow processes, and serving as a liaison with internal and external stakeholders. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience handling high-volume administrative tasks in a fast-paced environment.
Administrative Assistant Nexus StaffAdministrative AssistantAlbany, NYMinimum qualifications include: Excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook). Preferred qualifications include: Familiarity and knowledge of varied healthcare entities; including pharmacies, practitioners, and healthcare institutions.
NewAdministrative Assistants New Wave PeopleAdministrative AssistantsAlbany, NY$22–$23 / hourCreate Leave and Accrual Tracking System (LATS) profiles and share related instruction email with paid interns. -File paperwork in physical file and/or move paperwork to electronic files once processed.
Administrative Assistant BriljentAdministrative AssistantAlbany, New YorkThis individual will serve as the primary point of contact for employees, clients, vendors, and visitors while ensuring the day-to-day operations of the office run efficiently. Minimum of 3 years of experience as a Receptionist, Administrative Assistant, Executive Assistant, Office Coordinator, or similar administrative support role.
Administrative Assistant Control Point Associates, Inc.Administrative AssistantAlbany, NYFull timeAssist the Project Managers and Office Managers with project coordination that entails scheduling, setting up contracts/projects on the network and maintaining files. Our team is expanding, and we’re looking for an experienced Administrative Assistant to join us in Albany, NY (can sit in either our Albany, NY, or Southborough, MA offices).
Administrative Assistant 1 (NY HELPS) - Vacancy ID#218716 New York State Thruway AuthorityAdministrative Assistant 1 (NY HELPS) - Vacancy ID#218716Albany, NY$40,391–$58,447 / yearUpon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. NON-COMPETITIVE MINIMUM QUALIFICATIONS: The minimum qualifications for Non-Competitive appointment are: Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
NewAdministrative Assistant Datrose IncAdministrative AssistantAlbany, NY$19–$27 / hourThe Administrative Assistant will work in a professional office setting and interact regularly with interns, staff, Human Resources personnel, and building security while supporting student payroll and onboarding operations. The successful candidate will be responsible for processing onboarding documentation, maintaining employee records, responding to inquiries, and ensuring the accurate completion of payroll-related administrative tasks.