134 Results for

Administrative Jobs in Machesney Park, IL

Jobs

Janesville, WI10 days ago

As an Aviation Administrative Assistant, you will play a key role in supporting aircraft maintenance operations and ensuring accurate, organized records. - Managing electronic databases and/or record systems for individual aircraft parts, including usage time and inspection history.

Janesville, WI11 days ago

Along with a consistent work schedule our operations provide clean, friendly and fun environment, weekly paychecks, product discounts and an award winning safety culture. Our Janesville facility located at 200 West Venture Drive is responsible for the assembly and storage of our food gift packs.

Byron, IL11 days ago

As a Clinic Manager - Physical Therapist (PT) at CORA, you’ll: Make a powerful impact on your local community through inclusive physical therapy treatment. The advertised sign-on bonus (up to $10,000) is available for qualified Clinic Manager - Physical Therapist candidates at select CORA clinic locations.

Beloit, WI11 days ago

All team members will receive a competitive wage and a generous discount on Jiffy Lube services including Multicare services (tires, brakes, repairs) at company cost and NO CHARGE for labor. We're seeking talented candidates for full-time and part-time Guest Service Advisor (also called Customer Service Advisor or CSA) positions at Jiffy Lube Multicare.

Oregon, IL10 days ago

$16.50–$18 Per Hour

Daily Duties • Monitor and respond to department voicemails and emails • Answer and route incoming phone calls • Process incoming and outgoing mail • Maintain office supply inventory and place necessary orders • Maintain the county's rabies vaccination and animal registration database • Organize and maintain paper files for vaccinations and registrations • Process tag payments submitted by veterinary clinics and pet owners • Conduct over‑the‑counter rabies tag sales • Gather, record, and update information on lost and found pets • Collect applicable fees for release of county strays picked up by the Warden • Coordinate communications with law enforcement and municipal agencies as needed • Enter microchip information into online platforms and internal databases • Provide general administrative and secretarial assistance to the Administrator • Receive and document animal‑related complaints, including loose dogs and welfare concerns, for assignment to the Warden • Assist with scheduling and coordinating the low‑cost spay/neuter program • Assist with implementation and documentation of the TNR (Trap‑Neuter‑Return) Feral Cat Program. Minimum Qualifications • High school diploma or equivalent required; additional training in office administration preferred • Prior experience in clerical, administrative, or customer service work required (government or animal‑related experience preferred) • Proficiency with computers, including email, spreadsheets, data entry, and database systems • Ability to learn and utilize specialized animal control registration and microchip software • Effective verbal and written communication skills • Strong organizational skills and the ability to manage multiple tasks and deadlines • Accurate cash‑handling and record‑keeping abilities • Ability to maintain confidentiality and handle sensitive information appropriately • Strong problem‑solving abilities and attention to detail • Ability to work independently and collaboratively within a small team • Ability to interact professionally with the public, veterinarians, law enforcement, and municipal partners • Comfort working around animals in a controlled environment • Ability to remain calm, courteous, and solution‑focused during emotionally charged situations.

Rockford, IL30+ days ago

$57,000–$63,000 Per Year

Bachelor’s degree from an accredited college or university, preferably in social work, psychology, criminal justice, or related field, required; Master’s degree from an accredited college or university, preferably in social work, psychology, criminal justice, or related field, may be necessary based on contractual obligations. Considerable knowledge of the current ASAM placement criteria, DSM-5 as it relates to substance-related disorders, and Code of Ethics for substance abuse professionals, or the ability to acquire the knowledge.

Rochelle, IL22 days ago

$130,000–$160,000 Per Year

As a recognized leader in the hospice and home care industry, this organization is looking for an ethical, driven, and strategic leader to oversee operations, elevate quality of care, and strengthen community partnerships. This role offers a unique opportunity to make a meaningful impact on patients and families during critical moments, while ensuring regulatory compliance, operational excellence, and continued program growth.

Beloit, WI8 days ago

Prepares desk for next day by completing designated closing tasks, including updating physician directives, maintenance (56 screen), clearing work area of confidential patient information, updating computerized schedule, putting routing tickets in order, supplies work area with needed equipment, etc. The Receptionist answers incoming telephone calls, checks in patients as they arrive, schedules appointments, takes telephone messages and directs patients to various areas.

Beloit, WI9 days ago

Beloit, WI15 days ago

The mission of Beloit Health System requires the employee to perform in a manner which ensures delivery of the highest quality of medical services at an economic value and at the highest level of patient satisfaction. Greets and directs patients and visitors in a professional manner in order to leave them with a positive impression of Beloit Health System.

Beloit, WI14 days ago

Beloit, WI16 days ago

This Youth Apprenticeship - Receptionist will locate information in the patient record, create and maintain record, navigate the patient record, assist with appointments, answer phones, perform basic payment collection, order supplied, perform inventory, demonstrate customer service skills, and other duties as assigned. The mission of Beloit Health System requires the employee to perform in a manner which ensures delivery of the highest quality of medical services at an economic value and at the highest level of patient satisfaction.

Beloit, WI25 days ago

The EMS Coordinator Assistant will maintain accurate records and documentation related to EMS activities and protocols serving as a liaison between the EMS team and external stakeholders including hospitals, emergency departments, and community organizations. The EMS Coordinator Assistant will collect analyze and maintain data related to EMS response, patient care, and operational performance, as well as preparing statistical reporting and performance metrics.

Roscoe, IL28 days ago

Beloit, WI14 days ago

This position is responsible for accurately capturing and maintaining patient problem, procedures, demographics, employment, emergency contact, guarantor and insurance information for patients admitted to the Emergency Department and for inpatient and outpatient services at Beloit Memorial Hospital. Performs pre-admission or pre-service registration and/or check-in of patients for hospital surgical and ancillary services during non-covered hours (i.e. weekends, holiday and third shift hours).

Beloit, WI23 days ago

Rockford, IL10 days ago

As a Donor Services Representative, you'll support the center's mission to provide safe, high-value blood products and services to people in need. We are looking for individuals with outstanding customer service experience to join our Donor Services Representative team at our Longwood location.

Rockford, IL30+ days ago

The primary responsibilities of this position are to correct and improve home delivered meals processes with the assistance of the Nutrition Supervisor to provide the most efficient service to the clients, take walk in clients and complete necessary intake paperwork for the client, complete intakes, assessments, and re-assessments for home delivered meal clients and maintain necessary paperwork. Receive and process home delivered meal intakes from clients, family, friends and referral sources.

Elkhorn, WI30+ days ago

The Boat House of Lauderdale Lakes is expanding their service department again and looking for an A-Player Service Advisor to join our team of energetic, fun, customer-focused individuals! Secure customer approval prior to starting work to include cost estimate, delivery time, method of payment, any warranty materials, and estimated completion date.

Beloit, WI30+ days ago

$40,000–$45,000 Per Year

If you have a knack for making people feel heard and valued, and you enjoy being part of a supportive local business, wed be thrilled to have you consider becoming a key part of our agency. In this role, you'll be the welcoming voice and helpful hand for our clients, making sure their experience with us is positive and reassuring.

Rockford, IL9 days ago

$105,000–$145,000 Per Year

We are committed to supporting transitioning service members, veterans, military spouses, and civilian professionals by providing access to meaningful, long-term career opportunities in government, public, and private sector positions. This role is responsible for driving operational execution, technical support coordination, machine uptime, and continuous improvement initiatives across shop floor and field support operations.

New!

Byron, IL3 days ago

Rockford, IL8 days ago

The incumbent keeps records on incoming calls and visitors, closes work orders, answers telephone, and generally communicates with all levels. Responsible for immediately notifying supervisors of all emergency calls such as fires, major high pressure water breaks, gas leaks, etc.

Rockford, IL30+ days ago

That means reviewing basic financial information and credit reports (we'll show you how), responding to emails and text messages, and making sure the right people on our team are focused on the right consumers at the right time. We're looking for a detail-oriented, caring person to join our Debt Assessment Group, a role that plays a huge part in helping real people get the financial help they need.

New!

Evansville, WI1 day ago

This position will play an important role in supporting our customers through order entry, quoting, inbound and outbound communication, pricing and availability support, and cross-functional coordination. This role is ideal for an early-career professional or recent graduate who is eager to build a long-term career in customer success, sales support, and technical product knowledge within a manufacturing environment.

Rockford, IL30+ days ago

You will help people who are overwhelmed by debt understand their options, create realistic repayment plans for them, and create a path for them to move toward financial stability. Respond to online quote requests and inquiries, emails, and text messages from people seeking help.

Delavan, Wisconsin30+ days ago

A beautiful facility with upscale clientele needs an experienced individual to greet clients and answer phones. Lollipups Pet Resort in Lake Geneva Wisconsin www.lollipupspetresort.

Delavan, Wisconsin30+ days ago

$300–$600

Experienced individual with knowledge of operating all aspects of feeding, caring, and purchasing animals for a small petting zoo. Animal Gardens Petting Zoo is part of The Dancing Horses Theatre, which, provides a 90-minute Equine performance.

Machesney Park, IL24 days ago

While the work involves a high level of data entry, accuracy and attention to detail are critical, as these transactions directly impact order fulfillment and supply chain execution. Seeking two detail-oriented temporary clerical support team members to assist with transactional processing during a system transition from ECC6 to SAP S/4HANA.

Belvidere, IL30+ days ago

Shipping & Receiving Office AssociatesOur busy client located in Belvidere, IL, is currently in need of several 3rd shift Shipping & Receiving Office Associates. This position is essential to keeping the internal operations running smoothly and ensuring timely and accurate documentation.

Rockford, IL30+ days ago

The Front Office Support position involves general office duties, including answering phones, data entry, and daily interaction with children, staff, and parents. Hours: 8:20am to 4:20pm, Mon-FriPay: $18/hourBenefits: FurstStaffing BenefitsFront Office Support Responsibilities:Answer and direct incoming calls.

Belvidere, IL30+ days ago

Shipping & Receiving Office AssociateOur busy client located in Belvidere, IL, is currently in need of a Shipping & Receiving Office Associate. This position is essential to keeping the internal operations running smoothly and ensuring timely and accurate documentation.

Janesville, WI22 days ago

$20–$27 Per Hour

The position of the Loan Assistant supports Lenders throughout the lifecycle of commercial and agricultural loans including new requests, renewals, modifications, and ongoing relationship needs while coordinating across departments to ensure a seamless customer experience. This role works closely with loan officers, borrowers, and third-party partners to hep move loans efficiently from application through closing while delivering a high level of customer service.

Sycamore, Illinois30+ days ago

We utilize cutting edge technology, we invest in our team by providing ample opportunity to earn CPE, we have a generous time off policy (outside of busy season, of course), we provide competitive salaries, and, most importantly, we value our team members. Our team members are not only expected to take responsibility within our organization but to also continually show pride within our communities, and to have the willingness to just make things better, whether here at work or at home or wherever your heart desires.

Rockford, IL30+ days ago

Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs.

New!

Evansville, WI3 days ago

$60,000–$100,000 Per Year

Evansville Ford is a trusted automotive dealership located in Evansville, WI, committed to providing exceptional service and quality vehicles to our community. You will communicate with customers to understand their vehicle service needs, coordinate with technicians, and provide accurate repair quotes and timelines.

New!

Janesville, WI3 days ago

You Will:Handle a high volume of inbound calls — delivering quality customer service with professionalism, empathy, and efficiencyQuickly navigate multiple computer screens, software programs, and databases to resolve inquiriesAssist customers with order placement, product information/identification, product search, pricing, invoicing discrepancies, apply credit, and facilitate returnsProblem-solve independently, using critical thinking and available resources to deliver fast, accurate resolutionsCollaborate daily in a positive, team-based environment committed to doing business with ethics and integrityMaintain attention to detail while managing complex or time-sensitive customer issuesCommunicate clearly via phone and written messagesYou Have:High School diploma or equivalentMinimum 1 year of customer service experience. During training, you will:Learn to navigate our systems, software programs, and internal processesBuild the core service skills you need, including:Critical thinkingEffective communicationConfident decision-makingTechnical agilityAfter the successful completion of training, eligible team members can transition to a flexible hybrid work model: 3 days onsite / 2 days remote Earn in opportunity to become voluntarily remote based on performance after 6 months Eligible to bid for alternate shifts after 6 months You also have the option of working in the office up to 5 days a week.

New!

Janesville, WI3 days ago

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenances, repair and operating (MRO) products and services, including technical support and inventory management.

Janesville, Wisconsin30 days ago

The Cusomer Service Representative will assist in selling and promoting GFL's solid waste services to businesses and industrial establishments by placing outgoing calls and handling incoming customer calls and questions in a professional, courteous manner. • Maintain a positive attitude, and promote the GFL Environmental image by focusing on cooperation, employee partnership and positive telephone and email manners.

Rockford, IL30+ days ago

Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser liposuction and body contouring procedures. Ensure accurate data entry and operational efficiency by scheduling appointments, processing payments, and preparing deposits.

Rockford, IL30+ days ago

Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs.

New!

Rockford, IL5 days ago

Rockford, IL26 days ago

Rockford, IL22 days ago

Full-time

To help keep everyone safe, we ask all team members to receive a yearly flu shot (with medical and religious exemptions available), While we do not require the COVID-19 vaccine for employment, we do collect vaccination status in accordance with health guidelines. Due to the safety-sensitive nature of skilled nursing services and participation in Medicare and Medicaid programs, employment is contingent upon successful completion of:

Rockford, IL22 days ago

Full-time

Rockton, IL30+ days ago

Part-time

Rockford, IL8 days ago

Full-time

New!

Loves Park, IL3 days ago

$15–$17 Per Hour

The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. Physical Demands: The work requires some physical exertion such as long periods of remaining stationary, moving around indoors and outdoors, positioning oneself to reach objects at varying heights and moving equipment weighing a minimum of 50 lbs.

New!

Janesville, Wisconsin4 days ago

Associates hired into a full-time role will become eligible for the following benefits effective their 91st day of full-time employment: Medical, Prescription, Dental, Vision, Short & Long Term Disability, Life Insurance, Ancillary Benefits, Identity Theft Protection, Pet Insurance, Etc. We take into consideration the minimum requirements outlined in the job description, such as, training and experience, the position’s work location, required travel (if any), and external market conditions when determining the final salary for potential new hires.

Janesville, Wisconsin18 days ago

Associates hired into a full-time role will become eligible for the following benefits effective their 91st day of full-time employment: Medical, Prescription, Dental, Vision, Short & Long Term Disability, Life Insurance, Ancillary Benefits, Identity Theft Protection, Pet Insurance, Etc. In addition to leadership responsibilities, the role includes performing Tier II duties, such as providing advanced customer service, engaging in suggestive selling, and assisting with customer scheduling.

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Administrative Jobs in Machesney Park, IL

Aircraft Maintenance Administrative Assistant Colony Brands, Inc.

Clerk Colony Brands, Inc.

Clinic Manager - Physical Therapist CORA Physical Therapy

Customer Service Advisor - Jiffy Lube Multicare Stonebriar Auto Services LLC

Part-Time Animal Control Registration Officer Ogle County

Administrator Treatment Alternatives for Safe Communities

Executive Director - Hospice Administrator HT Executive Search

Receptionist - Clinic - Float Beloit Health System

Receptionist - Clinic Beloit Health System

Receptionist - Front Desk - Community Relations Beloit Health System

Receptionist Clinic - Weekends Beloit Health System

Youth Apprenticeship - Receptionist Beloit Health System

EMS Coordinator Assistant Beloit Health System

Receptionist - NorthPointe Clinic Beloit Health System

Registration Clerk - Emergency Department Beloit Health System

Receptionist - Outreach Clinic Float Beloit Health System

Registration Specialist (Donor Services Rep) Rock River Valley Blood Center

Home Delivered Meals/Information and Assistance Intake Caseworker Lifescape Community Services

Marine Service Advisor The Boat House

Insurance Personal Lines Customer Service Alongi Santas Moss Insurance Agency

Operations Support Manager - Service Manager Lean Synergy Solutions

Physical Therapist - Clinic Manager CORA Physical Therapy

Administrative Clerk Rockford Housing Authority

Debt Assessment/Customer Service Family Credit Management

Customer Support Specialist Baker Manufacturing Comp Any LLC

Credit Counselor/Customer Service Family Credit Management

Kennel Receptionist-Front Desk The Dancing Horses Theatre

Assistant Zoo Director The Dancing Horses Theatre

SAP Data Entry / Clerical Support Corps Team

Shipping and Receiving Office Associate 3rd shift FurstStaffing

School Front Office Support FurstStaffing

Shipping and Receiving Office Associate 2nd shift M-F 2pm-10pm FurstStaffing

Commercial Loan Assistant Sauk Valley Bank

Administrative Assistant Siepert & Co., LLP

Customer Service Representative - State Farm Agent Team Member Brian Faulk - State Farm Agent

Service Advisor Evansville Ford LLC

Customer Service Representative - Janesville, WI Grainger Businesses

Customer Service Representative - Janesville, WI W.W. Grainger

Customer Service Representative GFL Environmental, Inc

Front Desk - Cosmetic Surgery Center (Training Provided!) Sono Bello

Receptionist - State Farm Agent Team Member Brian Boyer - State Farm Agent

Customer Relations Representative - State Farm Agent Team Member Brian Boyer - State Farm Agent

Customer Service Representative - State Farm Agent Team Member Brian Boyer - State Farm Agent

Building Services Specialist I Wesley Willows

Building Services Specialist II Wesley Willows

Dining Services Associate Wesley Willows

Staffing and Administrative Coordinator Wesley Willows

Customer Service Representative U Haul

Temporary Support Services Assistant Blain's Farm & Fleet

Automotive Call Center Team Lead Blain's Farm & Fleet

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