Executive Assistant Division Coordinator TRAVIS COUNTY HEALTHCARE DISTRICTExecutive Assistant Division CoordinatorAustin, TXSupports assigned department meetings by arranging and managing meeting space for in-person meetings, coordinating schedules of participants, and sending invitations, managing meeting logistics, ordering catering services if needed, attending meetings as appropriate and, taking and/or transcribing meeting notes. Essential Functions: Utilizes computer, including software programs such as Microsoft Office Outlook, to perform a heavy volume of scheduling internal and external meetings - both virtual and in-person meetings - for assigned executives and departments.
Executive Assistant (Contract To Hire) GatikExecutive Assistant (Contract To Hire)Santa Clara, CA$80,000–$130,000 / yearGiven extensive knowledge of Gatik's well-defined, fixed route ODDs and hybrid architecture, we are able to hyper-optimize our models with exponentially less data, establish gate-keeping mechanisms to maintain explainability, and ensure continued safety of the system for unmanned operations. Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion.
NewAdministrative Assistant Optimal StaffingAdministrative AssistantFlat Rock, MIThis role is critical to ensuring the smooth day-to-day functioning of the plant's executive office, combining traditional executive assistant duties with reporting, event coordination, and cross-team support responsibilities. We are seeking a highly organized and proactive Plant Manager Executive Assistant to provide comprehensive administrative and operational support to the Plant Manager and broader leadership team.
Temporary Executive Administrative Assistant FerrilliTemporary Executive Administrative AssistantHaddonfield, NJPerform in-person administrative tasks, duties and routines for the building (Mail, Fedex boxes, Amazon shipments and returns, office maintenance with construction and construction crew, tenant inquiries, grocery lists, office equipment inventory, cleaning company correspondence for two cleaning companies, landscaping correspondence. Create hotel rooming lists, Uber vouchers, catering, room preparation, welcome bags and serve as greeter for onsite Crucial Conversation training, Executive Quarterly Onsite meetings, Trailblazer Community Certinia Training.
Executive Assistant GC2 ResourcesExecutive AssistantWest Palm Beach, FLRemotePosition's Intention: The Executive Assistant supports the CMO by ensuring all the administrative and clerical details are cared for and clearing the path to make the most impact on the business both internally and externally. Reasoning ability: Strong analytical and critical thinking skills; ability to solve complex problems, make strategic decisions, and provide sound business judgment.
Senior Executive Assistant to the CEO of a Fintech Company Bedford StaffingSenior Executive Assistant to the CEO of a Fintech CompanyLos Angeles, CAFull timeAttend executive leadership and board meetings to record minutes, capture critical action items, and follow up with cross-functional owners to ensure execution. Highly proactive with a natural ability to anticipate business needs, spot operational bottlenecks before they happen, and resolve problems autonomously.
Executive Assistant ComputechsaleExecutive AssistantWhippany, New JerseyExecutive Assistant responsibilities include: · Acting as the point of contact among executives, employees, clients and other external partners. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Contract Administration Supervisor RH2 EngineeringContract Administration SupervisorBothell, WA$35–$47 / hourAssist Project Managers, Principals, and Directors in workload planning surrounding the preparation of correspondence, reports, technical specifications, water/sewer plans, and other technical-related documents from rough drafts to final product. Interpersonal skills: accessible, approachable, and able to interface with clients, peers, and technical professionals on all levels; experience working in distributed work environment where other key members of team are in remote offices a plus.
Executive Assistant/Project Manager to VP of Public Affairs Burnett SpecialistsExecutive Assistant/Project Manager to VP of Public AffairsHouston, TXA well-known nonprofit organization in Houston is seeking a highly organized and proactive Project Manager / Executive Assistant to support its Vice President of Public Affairs on a contract assignment. This role is ideal for a polished administrative professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and is confident keeping executives and projects on track.
NewExecutive Assistant Future StandardExecutive AssistantPhiladelphia, PennsylvaniaWith a 30+ year track record of value creation and $94 billion in assets under management, we back the business owners and financial sponsors that drive growth and innovation across the middle market, transforming untapped potential into durable value. 8–10 years of Executive Assistant experience supporting senior executives, preferably at the Executive Committee, C-suite, or equivalent leadership level.
Executive Assistant, US Finance Universal Music Group, Inc.Executive Assistant, US FinanceSanta Monica, CA$49,520–$90,000 / yearThe actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. Reporting to the US CFO, the Executive Assistant must be detail oriented, efficient with their use of time and can multi-task while working on tight deadlines in a highly pressured, fast-paced music industry environment.
Executive Assistant & Officer Manager EvolverExecutive Assistant & Officer ManagerPalo Alto, CaliforniaWe are looking for a highly organized Executive Assistant & Office Manager to support our leadership team and oversee day-to-day operations of our Palo Alto office. The ideal candidate is proactive, detail-oriented, and enjoys working in a fast-paced startup environment while supporting multiple senior leaders.
Executive Assistant Harriett Buhai Center for Family LawExecutive AssistantLos Angeles, CaliforniaThe Buhai Center is seeking an organized, personable, and detail-oriented Executive Assistant to support the Executive Director, assist with Board relations, provide front office and administrative support, and help ensure the smooth day-to-day operation of the office. Additional responsibilities include supporting organizational operations through assistance with event coordination, records management, finance, human resources, technology, and general office administration.
Part-Time Executive Assistant & Operations Coordinator Icebox Cryotherapy BuckheadPart-Time Executive Assistant & Operations CoordinatorAtlanta, GARemotePart timeThis is a flexible, mostly remote position ideal for someone who enjoys organization, problem-solving, and helping a growing company operate efficiently. No two days are the same, and we're looking for someone who can take ownership of projects, stay on top of details, and help keep things organized and moving.
Executive Assistant (Hybrid) HIKINEXExecutive Assistant (Hybrid)San Mateo, CAPrior experience in one or more of the following industries preferred: o Venture Capital (VC) o Private Equity o Executive Search o Professional Services o Technology, Events, or Marketing environments. This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable working across international time zones, particularly with teams based in India.
Executive Assistant III Ampcus IncorporatedExecutive Assistant IIICulver City, CA$30–$32 / hourWe are seeking a highly organized and proactive Executive Assistant III to provide dedicated, seamless support to C-level executives for our direct client, based in Culver City, CA. Strategic Travel Coordination: Arrange detailed domestic and international travel itineraries, including visas, accommodations, and logistics, ensuring executive efficiency.
NewExecutive Assistant BelcanExecutive AssistantNew York, NYEnsures supervisor is aware of critical dates and deadlines; follows up where needed * Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders * Drafts correspondence as necessary and produces error-free and grammatically correct documents * Maintains a high level of confidentiality and exercises good judgment * Demonstrates strong communication skills * Coordinates and manages details of advanced travel arrangements, including international travel and exp * Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits. * Anticipates and follows up on requests and issues with a proactive, problem-solving approach * Creates an environment that fosters teamwork and trust * Proactively communicates potential issues and reminders to executives and coworkers as appropriate * Organizes and maintains files and sensitive information BASIC QUALIFICATIONS * Associate"s degree * 3+administrative experience.
Content Specialist Jars CannabisContent SpecialistTroy, MIFull timeAbout Us: All Star Brands, an affiliate of JARS Cannabis, is a leader in the cannabis industry, dedicated to developing innovative, high-quality products that resonate with consumers. • Capture and produce photo and video content for retail locations, products, events, partnerships, and community initiatives.
Executive Assistant JobotExecutive AssistantFresno, CA$25–$28 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The role involves providing comprehensive support to our senior executives, including administrative tasks, meeting coordination, travel arrangements, and other related duties.
NewOffice Manager / Executive Assistant - CPA firm JobotOffice Manager / Executive Assistant - CPA firmMount Vernon, OH$60,000–$80,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. 2. Occassionally preparing invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Executive Assistant Pinnacle Technical ResourcesExecutive AssistantCupertino,, California$32–$35 / hourContractorThe specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.
NewExecutive Assistant Vaco LLCExecutive AssistantLos Angeles, CA$55,000–$60,000 / yearDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
Project Lead III - Munitions Manager JT4 LLCProject Lead III - Munitions ManagerEdwards AFB, California$120,000–$160,000 / yearThe position involves tracking material and components in the Air Force’s Theater Integrated Combat Munitions System (TICMS), as well as providing munitions-related logistical and technical support including the coordination and scheduling of asset build-up and delivery. Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver’s license or other licenses / certifications and the inability to obtain and maintain the required clearance, license or certification may affect an employee’s ability to maintain employment.
Executive Assistant Puget Sound Energy, IncExecutive AssistantClyde Hill, WAFull timeThe ideal candidate brings significant experience supporting officers in a fast-paced, highly visible environment, exceptional written and verbal communication skills, strong organizational abilities, advanced proficiency in Microsoft Office, and experience managing travel and expenses using platforms such as Chrome River. The Executive Assistant communicates and interacts with a wide range of internal and external stakeholders, including PSE customers, Board members, officers, regulatory and legislative partners, WUTC Commissioners, Senators, and key business and community leaders, serving as a trusted and professional representative of the organization.
NewExecutive Assistant, C-Suite Leadership Team Job ID 2023-01652 ConairExecutive Assistant, C-Suite Leadership Team Job ID 2023-01652Stamford, ConnecticutPosition at Conair LLC Position Summary: The Executive Assistant, C-Suite Leadership Team provides high‑level administrative and operational support to multiple members of Conair’s Executive Team, including the CEO, CHRO and CFO. Team & Enterprise Support Partner with other Executive Assistants to ensure seamless coverage and consistent ways of working across the Executive Leadership Team.
Senior Executive Assistant 1 - General Authority Support Church of Jesus Christ of Latter-day SaintsSenior Executive Assistant 1 - General Authority SupportSalt Lake City, UTFrom the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings- giving Church members places to worship, teach, learn, and receive sacred ordinances-our employees seek innovative ways to share the gospel of Jesus Christ with the world. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
Executive Assistant CNAExecutive AssistantChicago, IllinoisIn District of Columbia,California, Colorado, Connecticut, Illinois , Maryland, Massachusetts , New York and Washington, t he national base pay range for this job level is $47,000 to $78,000 annually. This position will interacts with the internal senior management and external business partners and resolves issues, which may be sensitive or confidential in nature and of high visibility.
Executive Secretary, Internal Medicine, Full Time, First Shift UC HealthExecutive Secretary, Internal Medicine, Full Time, First ShiftCincinnati, OHMembers of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations.
Healthcare Executive Assistant TEEMAHealthcare Executive AssistantPhoenix, AZ$48–$50By providing frequent feedback and consistently measuring progress, we’ve discovered the recipe for success that’s delivered year over year growth since our first year of business. On-site role based in Phoenix, AZ — collaborate face-to-face with your team in our Phoenix office.
NewSr. Executive Assistant- Healthcare TEEMASr. Executive Assistant- HealthcareGlendale, AZ$100,000–$110,000Coordinate executive schedules and manage healthcare-related appointments efficiently. Prepare and edit correspondence, reports, and presentations for healthcare executives.
NewExecutive Assistant (Procurement) Equinix, Inc.Executive Assistant (Procurement)Dallas Infomart Office DAI, TXThis position requires strong experience in executive support at the most senior levels, polished communication skills, exceptional attention to detail, good judgment, business savvy and the ability to manage proactively within a very dynamic, fast-paced environment, with constantly evolving priorities. This person must be exceedingly well organized, curious, dynamic, a technology whiz, detail oriented, flexible, a quick study and must enjoy the administrative challenges of supporting a busy executive and function in a fast-paced environment.
NewExecutive Assistant Snap Finance LLCExecutive AssistantWest Valley City, UTThe ideal candidate excels at anticipating needs, handling confidential information with discretion, communicating professionally with stakeholders, and driving operational excellence through strong organization, technology, and problem-solving skills. Leverage AI-powered productivity tools (such as Microsoft Copilot, ChatGPT, Gemini, or similar technologies) to streamline administrative tasks, improve workflows, summarize information, draft communications, and increase operational efficiency.
NewCommunication Officer, P-2, Temporary Position, Div of Financial and Adm Mgmt, 364 days, Office of Comptroller NYHQ #00138135 AGORACommunication Officer, P-2, Temporary Position, Div of Financial and Adm Mgmt, 364 days, Office of Comptroller NYHQ #00138135Division of Financial and Administration Management key role is to safeguard the financial resources entrusted to UNICEF for the survival, development, and protection of the world’s children by maintaining and improving financial and administrative systems and procedures to ensure efficient, cost-effective, and transparent utilization of these resources. Skills : Candidates should demonstrate strong skills in digital content creation, internal communication practices, graphic design and visual communication, digital platform management (particularry SharePoint and similar platforms), and editorial planning including content development.
Director, Public Relations, NA Vantage Data CentersDirector, Public Relations, NADenver, COThis includes leading content development for press releases, messaging frameworks, blog posts, executive talking points, award submissions, case studies and social media, while partnering closely with regional leadership, public policy, new site development, sustainability and the global marketing team. The team partners with sales, new site development, construction, finance, people and culture, public policy, internal communications and other departments to grow market share, acquire and retain customers, expand into new geographies, understand customer sentiment and promote the company as an employer of choice.
Special Events Coordinator Seneca Gaming CorporationSpecial Events CoordinatorNiagara Falls, New York1. Assist Corporate Manager of Special Events in all day-to-day activities, including answering phones, responding to customer complaints, editing advertising materials for accuracy, suggesting changes, organizing office files, and distributing fact sheets to executives, management, and promotions staff. 4. Experience interacting with ACSC or other casino/property management system, which includes a strong knowledge of player ratings, promotional setup/issuance/redemption, Player contact information screen and other marketing related information is preferred.
Sr. Sales Coordinator JLLSr. Sales CoordinatorLas Vegas, NVExceptional project management capabilities, including multi-tasking, prioritization, deadline management, the ability to work both independently & with a team; ability to identify, develop & execute constructive solutions to organizational challenges. Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices.
KBI: US - Senior Technical Lead, BD KBI BiopharmaKBI: US - Senior Technical Lead, BDBoulder, ColoradoRemote$84,000–$115,500 / yearRepresent to clients the KBI technical capabilities and project proposals and timelines as designed and tailored for specific client needs per RFP and work with clients to address corrections, refinements and comparisons of alternative project plans, as needed. Minimum requirement is a Bachelor of Science with a minimum of 5+ years of scientific or biotechnology experience in a research, development, manufacturing or related technical support role; or a Master of Science degree with a minimum of 2+ years of scientific or biotechnology experience or a Ph.
Executive Assistant Higgsfield IncExecutive AssistantSan Francisco, CA$100,000–$125,000 / yearThe ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies. You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence.
Executive Assistant AssociationExecutive AssistantOrlando, FloridaPosition: Executive Assistant Full-Time | Exempt | Administration Department | Orlando, FL (On-Site) About ORRA The Orlando Regional REALTOR® Association (ORRA) is one of the largest REALTOR® associations in the country, serving over 18,000 members across Central Florida. The ideal candidate is highly organized and flexible, with the ability to anticipate the needs of the CEO, manage both professional and personal-related tasks with equal efficiency, and serve as a trusted partner in the day-to-day operations of the association’s leadership office.
NewChild Care Regulation Administrative Assistant IV Texas Health and Human Services CommissionChild Care Regulation Administrative Assistant IVAustin, TX$3,979.22–$4,837.08Duties involve answering the phones and emails to provide comprehensive information to the public about Child Care Regulation, preparing and distributing communications and other correspondence, and scheduling routine and complex meetings to support the CCR State Office. This position orders supplies for CCR State Office as needed, completes CCR State Office purchases, accounts for agency assets, completes and submits forms to secure equipment/space/software access for staff additions, moves and changes.
Director, Public Relations, NA Vantage Data Centers Management Co LLCDirector, Public Relations, NADenver, COThis includes leading content development for press releases, messaging frameworks, blog posts, executive talking points, award submissions, case studies and social media, while partnering closely with regional leadership, public policy, new site development, sustainability and the global marketing team. The team partners with sales, new site development, construction, finance, people and culture, public policy, internal communications and other departments to grow market share, acquire and retain customers, expand into new geographies, understand customer sentiment and promote the company as an employer of choice.
Administrative Assistant ALBANY STATE UNIVERSITYAdministrative AssistantAlbany, GAResponsibilities include performing a variety of administrative duties, coordinating communications, maintaining records and files, scheduling meetings, assisting with event planning and coordination, and supporting departmental projects and initiatives. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
NewSenior Executive Assistant InstructureSenior Executive AssistantGenerous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs. Minimum of 7+ years of executive administrative support experience, preferably supporting C-level executives or multiple VPs in a fast-paced technology company.
Executive Assistant US Space Force US Federal SolutionsExecutive Assistant US Space ForceWashington, VAUS Federal Solutions is seeking a highly experienced Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the US Space Force. You will work closely with senior civilians, general officers, and external stakeholders, serving as a trusted partner in managing executive workflow, correspondence, tasking, and coordination across the organization.
Executive Assistant Gamma Tech, Inc.Executive AssistantSan Francisco, CA$85,000–$155,000 / yearYou'll plan and execute internal events and team gatherings that reflect Gamma's creative culture, draft and coordinate internal communications on behalf of leadership, and build the systems and workflows that keep three busy executives organized and aligned. Build and maintain internal workflows using AI tools and automation platforms like Claude and Zapier to reduce friction and create leverage across the executive team.
Executive Assistant SunOptaExecutive AssistantEden Prairie, MNJob Summary:This position provides high-level administrative support to the Executive Leadership Team, ensuring the efficient coordination of executive priorities, communications, meetings, travel, and daily operations. This role serves as a trusted partner to senior leaders by anticipating needs, managing competing priorities, and handling sensitive information with professionalism and discretion.
FT Executive Assistant, Exempt The Salvation Army USAFT Executive Assistant, ExemptSacramento, CAThe purpose of this position is to support the efficient operation of the Divisional Commander's office by serving as liaison to the Divisional Commander (DC), providing administrative support to the DC and officer staff as requested, keeping the DC informed of relevant divisional issues and activities, ensuring administrative and clerical work complies with Salvation Army policies and procedures, and maintaining strict confidentiality for all incoming and outgoing correspondence. Support to the Del Oro Division Officers: Process and maintain Officers furlough requests, send approvals (and send copies to other officers when appropriate), secure DCs approval on overseas furlough requests and forward to Territorial Headquarters (THO).
Executive Assistant SanAirExecutive AssistantNorth Chesterfield, VA$48,000–$55,000 / yearBased in Richmond, Virginia, SanAir’s specialties have grown to include analytical and advisory services to detect and identify asbestos, lead and metals, environmental microbiology, bacteria, Legionella, and other environmental hazards. Our specialty environmental division performs LEED testing, Biogas Matrix Analysis, VOC testing, Industrial Hygiene IAQ, and Odor Issue identification.
Executive Assistant PILLAR HOME BUYERSExecutive AssistantWichita, KSWe provide creative, win-win solutions for homeowners facing foreclosure, probate, inherited properties, major repairs, financial hardship, and other challenging situations. As our company continues to grow, we're looking for an exceptional Executive Assistant who will become a trusted partner to the owner, helping bring order, organization, and operational excellence to our growing business.
Executive Assistant to the General Counsel UC Law SFExecutive Assistant to the General CounselSan Francisco, CA$34–$36 / hourMinimum Qualifications: The ideal candidate must demonstrate the following skills: Ability to recognize and maintain the confidentiality of sensitive College issues and information; Ability to prioritize work assignments and meet established deadlines; Ability to communicate effectively both orally and in writing; Ability to represent the Office of the General Counsel in a pleasant, professional and efficient manner; to interact effectively with board members, faculty, staff and students while projecting confidence, understanding, competence and concern; Excellent command of spelling, punctuation and grammar; Excellent organizational skills with strong attention to detail and capacity to achieve high quality and accuracy in work. In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the College will consider the following factors as applicable to each candidate: Proficient knowledge of basic legal concepts, terminology, principles, documentation, and procedures.