location_0_addressRegionName

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OFFSITE

UNKNOWN

ADAPTED_NOW

Administrative Assistant

ACTIVE

Overview: As a Client Administrative Support Associate you will be the first voice a client hears when they call in. You will oversee many of our clients biggest needs, assisting them with their daily financial and operational needs. You'll also work with many specialized teams within Fisher Investments to make sure every client has the support they need to meet their financial goals. You will be placed on a team with other Client Administrative Support Associates supporting a dedicated group of Investment Counselors and the clients that are on their rosters. You will report directly to your manager who will aid in your training and career development. The Day-to-Day:<ul><li>Support the heart of our Private Client Group, working directly with Senior and Associate Investment Counselors to make sure each client has everything they need</li><li>Assess inbound calls and emails from clients, handling things personally where you can, and getting them to the right person when you can't</li><li>Support the Senior Investment Counselors by proactively scheduling client calls or meetings where appropriate</li><li>Work directly with internal departments to fulfill our clients operational requests while being an advocate for the client along with internal and external stakeholders</li></ul>Your Qualifications:<ul><li>1-3 years of work in an Operational, Administrative, Client Facing, or Finance setting</li><li>Bachelor's degree or equivalent work experience</li><li>Comfort delegating work up to more senior employees</li><li>Ability to work in a fast passed environment following directions from multiple stakeholders</li><li>Advanced level of organizational skills and ability to restructure based on priority</li><li>U.S. candidates must be fully vaccinated as defined by the medical community against COVID-19 and provide proof of such vaccination by date of hire</li></ul>Why Fisher Investments: At Fisher Investments, we work for a bigger purpose: bettering the investment universe. From unmatched service to unique perspectives on investing, it's the people that make the Fisher purpose possible. And we invest in them by offering exceptional benefits like:<ul><li>100% paid medical, dental and vision premiums for you and your qualifying dependents</li><li>A 50% 401(k) match, up to the IRS maximum</li><li>20 days of PTO*, plus 9 paid holidays</li><li>8 weeks paid Primary Caregiver Parental Leave</li><li>Back-up Child Care Program available, offering up to 10 days annually</li><li>A cumulative learning and development framework customized for every employee</li><li>An award-winning work environment - we're Great Place to Work Certified, and Top Workplace winners from The Oregonian</li></ul>We take great pride in our inclusive culture. We value the different perspectives and unique skills you bring to the team – it makes us all better. Success at Fisher Investments is motivated by results, a collaborative mindset and a commitment to accomplishing great things – so if you are ready to do that, we are ready for you! Apply today to be a part of a team environment where you make a difference in the lives of people by bettering the investment universe. *California employees accrue up to 17 days of PTO and 3 days of sick time per year.FISHER INVESTMENTS IS AN EQUAL OPPORTUNITY EMPLOYER

Fisher Investments

Client Administrative Support Associate

Appcast PX 2

<div>Cyclonaire is a custom pneumatic conveying solutions provider that takes pride in our people and the equipment we build.  We are committed to solving problems and building relationships. Our team members work together to overcome the various challenges that our customers face in order to provide robust solutions. Our customers rely on us to move multiple different bulk powders, throughout numerous processes, in order to make the endless products they provide. We work hard to be awesome at what we do while taking an attitude of ownership, having a team mentality, and always doing the right thing. Cyclonaire is currently looking for a full-time Engineering Administrative Assistant to join our team in York, NE. The Engineering Administrative Assistant provides administrative support to the Engineering Department and will interface with other teams inside of the organization. This position will gather, review, and analyze information and perform revisions or changes to document format, layout, and/or publishing methods to ensure quick information retrieval and easy comprehension. This will be done by utilizing word processing, spreadsheets, and other specialized software. The Engineering Administrative Assistant will prepare or generate reports and other forms of communication on a regular basis or as needed. This position will be responsible for maintaining paper file systems, Data Integrity, and archives of relevant records. Additionally, this role will provide support and technical assistance related to the Enterprise Resource Planning (ERP) system including data entry and report generation. Essential Functions<ul><li>Create and maintain customer product manuals.</li><li>Obtain and organize 3rd party manuals</li><li>Maintain and create SOP’s</li><li>Maintain and create Templates</li><li>Maintain and create Work Instructions</li><li>Enter Engineering BOM’s into ERP system</li><li>Assist in customization of ERP reports</li><li>Monitor and identify problems in the ERP system</li><li>Maintain Data Integrity in all systems</li><li>Provided printed documents as needed to the customers of the Engineering Department (Production, 3rd Party Vendors, End User Customer, etc.)</li><li>Other duties as assigned</li></ul>Competencies: Must have strong Microsoft Office skills; particularly Word. Must be able to work inside of Adobe Acrobat and various graphic editing tools. Knowledge of Solidworks, Vault PDM, Macola ERP, Microsoft Teams (SharePoint), and classic folder structuring is preferred. Strong verbal and written communication skills are required. Disciplined and consistent method of organization is required.Education / Experience: High School Diploma required, Associate Degree preferred in Business, Engineering, Computer Science, or relevant field, or a minimum of 2 years applicable experience and/or training in document control. Familiarity with technical data, technical writing, and industrial equipment desired. Physical Demands: Must be able to lift 15-20 pounds maximum on your own. Must have the ability to sit and/or stand for long periods of time. Occasional walking, stooping, kneeling, and reaching are required. Must be able to frequently exchange accurate information through written and verbal communications.Work Environment: Clean and climate-controlled office environment in a manufacturing facility. Travel Requirements: NoneSafety: Safety shoes (steel or composite toe), safety glasses, hearing protection, gloves, and other forms of PPE as required in designated areas. Understanding and adhering to Cyclonaire Core Values is required. Cyclonaire is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. </div> PI150119155

Cyclonaire Corp.

Engineering Administrative Assistant

JobTarget

Adecco is assisting a local client recruiting for Administrative Assistant jobs in Austin, TX. These Administrative Assistant jobs are temp to hire opportunities! Administrative Assistant jobs require candidates to maintain our online database of menus, nutrition information, ordering, processes and calendar. If you meet the qualifications listed below - Apply Now! Responsibilities for Administrative Assistant jobs include but are not limited to: <ul><li>Keep track of Caffè orders, nutrition information, app updates, ordering, etc</li><li>Connect daily with Chefs and communicate with departments and other group admins on special projects and requests</li><li>Order supplies through approved vendors, handle requests for information and data, process charges to department cost centers and provide weekly sales reports</li><li> Candidates must meet the following requirements to be considered for Administrative Assistant jobs: </li><li>High School Diploma or GED</li><li>3-4 years' related experience</li><li>Knowledge of office software including but not limited to Caffè Software & App</li><li> What's in this for you? </li><li>Pay rates starting at $ 17.50 per hour, plus overtime as needed!</li><li>Weekly Pay - you receive a paycheck every week</li><li>Comprehensive benefits after 1 week - medical, dental, vision, options available</li><li>Bonus Incentives! For more information, ask a recruiter today!</li><li> Click on "Apply Now" to be considered for this Administrative Assistant job at a local client in Austin, TX! Adecco is committed to the health and safety of our applicants and employees. We are offering virtual interviews as needed and when possible. And we're partnering closely with our clients to ensure safety protocols are in place. We are dedicated to addressing any concerns brought to our attention. We look forward to partnering with you on your job search!   Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy The Company will consider qualified applicants with arrest and conviction records </li></ul>

When we talk about us, we’re really talking about our people—the best staffing and recruiting experts on the planet. They connect over 88,000 people to great jobs across the country every single day. That makes us one of America’s biggest employers. Our people are also the go-to workforce management partners for a lot of Fortune 500 companies. And thousands of American workers, in almost every industry and profession, rely on them for career advice. When you’re ready to find out what we can do for you, stop by one of our more than 900 career centers in the U.S., or visit adeccousa.com today.

Adecco

Administrative Coordinator

<div style="padding-bottom:20px;padding-top:10px">TeamHealth is a physician-led, patient-focused company. Founded by doctors, for doctors, our success stems from the ingenuity, dedicated teamwork and integrity of our people. Our non-clinical associates are the ones that make TeamHealth tick. Whether you have your eye on the home office or one of our locations around the country, you can find your place here.This is a Remote Position with the Ideal Candidate residing in the Central Time ZoneJOB DESCRIPTION OVERVIEW:The Administrative Coordinator provides administrative and clerical support to the Senior Vice President (SVP), Vice President of Operations (VPO), and Regional Medical Directors (RMD) as well as interfacing with other TeamHealth West Group departments and client contacts.This position serves as a positive representative as a WG Admin Support team member and while supporting WG leadership in partnerships with both internal and external clients.ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>Serve as a central access point for the VPOs and RMDs</li><li>Schedule meetings and conference calls for the VPOs and RMDs</li><li>Prepare meeting minutes, written correspondence/follow up and include necessary attachments as requested (spreadsheets, presentations, newsletters, etc.)</li><li>Responsible for pulling, sorting and distributing TeamHealth and dashboard reports</li><li>Responsible for running CRM/GMS audits and distribute to VPOs</li><li>Input metrics into CRM/GMS by required deadlines</li><li>Maintain and update monthly and quarterly hospital metric reports for Client for Life (CFL) and Monthly Operating Review (MOR) meetings</li><li>Establish working relationships with client hospitals to facilitate meetings and reports</li><li>Responsible for maintaining provider and client email lists</li><li>Establish due dates and prioritize workload</li><li>Arrange for handoff if unable to compete a task or if going to be out of the office</li><li>Relay messages to Administrative Coordinators, SVP, VPOs, or RMDs in an accurate and timely manner</li><li>Assist with follow up and sending out reminders for due dates as needed</li><li>Complete projects, assignments and other duties as assigned</li></ul></div><div style="margin:30px 0"> </div>TeamHealth is a physician-led, patient-focused company. Founded by doctors, for doctors, our success stems from the ingenuity, dedicated teamwork and integrity of our people. Our non-clinical associates are the ones that make TeamHealth tick. Whether you have your eye on the home office or one of our locations around the country, you can find your place here.This is a Remote Position with the Ideal Candidate residing in the Central Time ZoneJOB DESCRIPTION OVERVIEW:The Administrative Coordinator provides administrative and clerical support to the Senior Vice President (SVP), Vice President of Operations (VPO), and Regional Medical Directors (RMD) as well as interfacing with other TeamHealth West Group departments and client contacts.This position serves as a positive representative as a WG Admin Support team member and while supporting WG leadership in partnerships with both internal and external clients.ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>Serve as a central access point for the VPOs and RMDs</li><li>Schedule meetings and conference calls for the VPOs and RMDs</li><li>Prepare meeting minutes, written correspondence/follow up and include necessary attachments as requested (spreadsheets, presentations, newsletters, etc.)</li><li>Responsible for pulling, sorting and distributing TeamHealth and dashboard reports</li><li>Responsible for running CRM/GMS audits and distribute to VPOs</li><li>Input metrics into CRM/GMS by required deadlines</li><li>Maintain and update monthly and quarterly hospital metric reports for Client for Life (CFL) and Monthly Operating Review (MOR) meetings</li><li>Establish working relationships with client hospitals to facilitate meetings and reports</li><li>Responsible for maintaining provider and client email lists</li><li>Establish due dates and prioritize workload</li><li>Arrange for handoff if unable to compete a task or if going to be out of the office</li><li>Relay messages to Administrative Coordinators, SVP, VPOs, or RMDs in an accurate and timely manner</li><li>Assist with follow up and sending out reminders for due dates as needed</li><li>Complete projects, assignments and other duties as assigned</li></ul>QUALIFICATIONS / EXPERIENCE:      <ul><li>A minimum of two years of college or equivalent education</li><li>One (1) to three (3) years of related experience working with management;</li><li>Ability to handle confidential information;</li><li>Ability to work independently with minimal supervision.</li><li>Must have a keen attention to detail.</li><li>Excellent communication skills (verbal and written, with emphasis on grammar);</li><li>Excellent organizational skills and task efficiency.</li><li>Excellent computer skills (word-processing, spreadsheet, database management; report generation, Microsoft Outlook);</li><li>Good judgment and decision-making skills;</li><li>Ability to handle multiple tasks/deadlines; and</li><li>Ability to work in a team environment.</li><li>Professional telephone voice and appearance.</li></ul>SUPERVISORY RESPONSIBILITIES:<ul><li>None</li></ul>PHYSICAL / ENVIRONMENTAL DEMANDS:<ul><li>Job performed in a well-lighted, modern office setting;</li><li>Occasional lifting/carrying (10 pounds or less);</li><li>Occasional standing/bending/stooping/reaching;</li><li>Moderate stress;</li><li>Prolonged sitting; and</li><li>Prolonged work at a computer/PC.</li></ul>This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.DISCLAIMER:Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

At TeamHealth, our purpose is to perfect the practice of medicine, every day, in everything we do. We are proud to be the leading physician practice in the U.S., driven by our commitment to quality and safety and supported by our world-class operating team

TeamHealth

TeamHealth - Non Clinical

Administration Services

Adecco is assisting a local client in recruiting for an Administrative job in Covington, KY. This job is working with Workforce Development assisting clients in their career path with resumes, job search, and skill paths. If you meet the qualifications listed below and would like to find out more about the position, please Apply Now! Payrate is $15 Monday - Friday 8:00AM - 4:30PM Responsibilities for this Administrative job include: - Assess client interests - Assist with resume building - Determine barriers that are preventing gainful employment - Provides employment service activities, such as counseling, job development and training Qualifications: - Ability to navigate webpages - Excellent computer skills - Customer service - Excellent oral and written communication - Valid driver's license A resume is required for this job and is to be submitted as a Word or PDF document. Adecco provides one of the most comprehensive benefits packages in the industry to contract workers.  Benefits are available to you as a contractor after one week of employment. Click on Apply Now to be considered for this Administrative job in Covington, KY or any related opportunities with Adecco. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy The Company will consider qualified applicants with arrest and conviction records

Administrative

INTEGRATED

<div><div><div><div><div><div><div><div><div><div><div></div>Organization: Mercury Broadband is a leading provider of high-speed Internet and digital phone service. The Company was founded in Topeka, KS, after recognizing a need for Broadband Internet access in rural America. A hybrid approach to serving these "last-mile" customers was developed by extending high capacity fiberoptic networks with the range, reliability, and flexibility of carrier-class wireless technologies. Today Mercury Broadband’s rapidly expanding network is headquartered in Kansas City and provides Internet access to communities throughout five states across the Midwest. Position Summary: The Administrative Assistant position provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the Company and others are positive and productive. Mercury Broadband is looking for a multi-tasker with excellent communication skills and the ability to handle a rapidly changing work environment. Candidates should be professional, polite, and attentive while also being accurate. The right candidate will be capable of handling a variety of challenges and should possess a genuine desire to meet the needs of others. Location: Kansas City, Missouri Position Type: Full-Time Compensation: Competitive Pay Benefits: Health and Dental Insurance, 401K, Paid Time Off, Paid Training Key Responsibilities:<ul><li>Handle office tasks such as generating reports, setting up for meetings, and reordering supplies</li><li>Provide real time scheduling support by organizing meetings and preventing conflicts</li><li>Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations</li><li>Assist the executive management team with administrative support</li><li>Assist with coordination among utility companies, municipalities, and permitting agencies</li><li>Use computers to generate reports and conduct research</li><li>Ensure mail received is scanned and distributed to the appropriate department</li><li>Greet and assist visitors</li><li>Maintain polite and professional communication via phone, E-mail, and mail </li></ul>Skills and Requirements:<ul><li>Proficient with appropriate software including: Microsoft Outlook, Word, Excel, PowerPoint and Adobe Acrobat</li><li>3 years of Administrative Assistant experience</li><li>Professional level verbal and written communication skills</li><li>Comfortable with routinely shifting demands</li><li>High degree of attention to detail</li><li>Working knowledge of general office equipment</li><li>Certified Notary Public preferred </li></ul>Education Requirements:<ul><li>High school diploma or general education degree (GED) required</li><li>Associate’s degree in Business Administration preferred </li></ul>Mercury Broadband is committed to a diverse and inclusive workplace. Mercury is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please contact the Human Resources Department.<div><div><div> </div></div></div></div></div></div></div></div></div></div></div></div></div> PI150397247

Mercury Broadband

FULL_TIME

<img src="https://counter.adcourier.com/Y29sZWVuay4zOTEyMy4yNzIzQGNvbG9uaWFsc2F2aW5ncy5hcGxpdHJhay5jb20.gif"/>The Administrative Assistant for Loan Servicing will support the divisions Director Loan Servicing and all direct reports to the director within the servicing division. Support functions will include; phone support, calendar management, meeting scheduling / preparation of facilities, booking travel and maintaining a professional work environment both internally and externally with clients. In addition the following key duties will be performed; assemble and prepare monthly servicing reports, maintaining of department organizational charts, follow up and tracking of escalated complaints received by executive management, follow up and status reporting of key deliverables assigned to department leaders and support of department initiatives as may be required from our Business Support Leader.Responsibilities Include:<ul><li>Serve as principal communication channel for internal and external calls and inquiries to Servicing Oversight Director and Loan Servicing in general</li><li>Plan and coordinate meetings and events (luncheons and dinners) by coordinating conference facilities including setup and wrap-up as necessary</li><li>Evaluate, recommend and schedule off site facilities for meetings and dinner appointments as needed</li><li>Manage Directors calendar and make travel arrangements as required</li><li>Coordinate the successful completion of tasks and assignments to department leaders by keeping track of schedules and reminding leaders of responsibilities and deliverable due dates</li><li>Coordinate preparation of materials and presentations while maintaining the highest level of confidentially</li><li>Coordinate and maintain organizational charts for loan servicing division</li><li>Coordinate and assistance with the preparation of reviews, salary increases, yearend bonus information and other highly confidential leadership and associate information</li><li>Assemble and organize data for the facilitation of the Loan Servicing divisions monthly reporting requirements</li><li>Assemble and prepare divisional presentations for internal and external clients as requested by Director</li><li>Serve as liaison between Loan Servicing division and key internal departments for the coordination of information exchanges including request for status updates on key initiatives</li><li>Maintain and manage the content of divisions intranet site to ensure key data contact information and reporting is updated</li><li>Conduct follow up of escalations received through executive leadership team to ensure timely responses are completed to the customer and/or regulatory agency. Report status of open and pending responses weekly to Director</li><li>Ensure that staff meeting agenda and minutes are maintained</li><li>Support special projects as needed</li></ul>Requirements: * 3+years of administrative experience at the executive level * Experience and knowledge of mortgage servicing preferable * Possess knowledge of Microsoft office products; Excel, Word, and PowerPoint * Knowledge of SharePoint a plus * Possess excellent phone skills for dealing with internal / external clients and customersThis position offers a full range of benefits including Health, Dental, and 401k.Equal Opportunity EmployerM/F/Disability/Vet.Member FDIC | Equal Housing Lender | NMLS ID 401285

Colonial Savings

monster

Administrative Services Manager

https://www.youtube.com/watch?v=aV0cEhLLbi4

The role of Administrative Services Lead is an exciting opportunity for a leader who can combine strategic thinking with relentless focus on delivering best-in-class administrative support and operations at the local office level. The Administrative Services Lead will work with the local Business Management Director (BMD) to ensure that the local office environment and administrative support team deliver the best of BCG to both our BCG team and to our clients.Responsibilities    An Administrative Lead will possess an ability to relentlessly focus on detail and the many nuances of operations, people and change management.  Key qualities include:<ul><li>strong ability to identify, analyze, and solve problems; ability to settle issues as they arise</li><li>Ability to implement and support change management</li><li>An ability to both “sweat the small stuff” while still seeing the bigger picture</li><li>An ability to translate the office leadership’s vision into practical, on-the-ground action, balanced with a confidence to ‘push back’ (on either leadership or staff) to ensure change happens at the appropriate pace</li><li>A communication style that can influence and motivate staff across the full spectrum of experience and seniority</li><li>Very high attention to detail and ability to quickly learn new things, to ensure that the all aspects of office management (facilities, vendors, engagement/affiliation) is run in a strategic and fiscally responsible way </li></ul>Skills <ul><li>Scheduling Appointments</li><li>Preparing Agendas</li><li>Working Independently</li><li>Decision Making</li><li>Answering Phones</li><li>Schedule Adherence</li><li>Creating Presentations</li><li>Oral Communication</li><li>Handling Confidential Information</li><li>Problem Solving</li><li>Prioritizing</li><li>Organization</li><li>Maintaining Calendars</li><li>Quality Control</li><li>Supervising</li><li>Administrative Duties</li><li>Financial Services</li><li>Quality Assurance</li><li>Written Communication</li><li>Influencing</li><li>Instructing</li><li>Management (2 years of experience is required)</li></ul>Education<ul><li>Bachelors (required)</li></ul>Qualifications <ul><li>Years of experience: 5 years</li><li>Experience level:Experienced</li></ul>Shift: FirstWorking hours: 8 AM - 5 PMRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Randstad was founded in 1960 by Frits Goldschmeding. We've never let go of his passion or the values that he established. By staying true to those fundamentals, we've expanded to represent more than 90 percent of the HR services market.We provide outsourcing, staffing, consulting and workforce solutions within the areas of engineering, accounting and finance, healthcare, human resources, IT, legal, life sciences, manufacturing and logistics, office and administration and sales and marketing. We can’t wait to tell you all about it.Our mission is to be a world leader in matching demand for, and supply of, labor and HR services. We believe in the value of work as a unifying force that shapes society for the better. We live by the core values established early in our company's history: to know, serve and trust, striving for perfection and simultaneous promotion of all interests.

Randstad USA

Randstad Office and Administration

401K

Employee Events

Employee Referral Program

Flexible Spending Accounts

Gym Memberships

Life Insurance

Maternity/Paternity Paid Leave

Medical, Dental and Vision

Military Leave

On Site Cafeteria

Paid Holidays

Paid sick days

Parking 

Professional Development

Retirement / Pension Plans

Tuition Reimbursement

Vacation/paid time off

<h2>Position Summary</h2>Odyssey Systems is seeking an experienced Administrative Assistant to provide administrative support to the National Geospatial-Intelligence Agency (NGA) located in St. Louis, MO. This individual will support NGA’s mission to produce timely, relevant, and accurate geospatial intelligence (GEOINT) to help all levels of users meet their strategic and operational needs in support of national security objectives.The Administrative Assistant is anticipated to support a variety of NGA offices not requiring the higher labor category of Executive Assistant. The Administrative Assistant independently accomplishes more of the general or routine office administrative tasks. The Administrative Assistant should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks. ***Contingent upon contract award***<h2>Responsibilities</h2>Duties include, but not limited to:<ul><li>Support administrative requirements at the lower- to mid-management levels of an office.</li><li>Maintain executive calendars in Microsoft Outlook to include scheduling meetings as requested, sending meeting invites to requested attendees, reserving conference rooms, setting up Video Teleconference (VTC) or WebEx connections, deconflicting meetings and prioritizing meetings based on executive priorities.</li><li>Provide the office with a centralized source of administrative expertise and guidance, which ultimately affects the success of the mission. </li><li>Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance. </li><li>Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization. These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc. </li><li>Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.</li><li>Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms</li></ul><h2>Qualifications</h2><ul><li>Must be a US Citizen</li><li>Required Clearance: must have and be able to maintain a Top Secret/SCI clearance</li><li>Required Education: High School Diploma with minimum</li><li>6 years of administrative experience OR,<ul><li>Associate’s degree in General Business Administration or related field with a least 4 years of administrative experience OR,</li><li>Bachelor’s degree in General Business Administration or related field with at least 2 years of administrative experience</li></ul></li><li>Proven experience as an administrative assistant supporting routine administrative requirements. </li><li>Capable of handling moderate workloads effectively coordinating with multiple resources and multitask in a fast-paced environment that may often have competing priorities with minimal assistance. </li><li>Strong verbal and written communication skills. </li><li>Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.  </li><li>Strong working knowledge of Microsoft Office applications. To include, managing calendars in Outlook and responding to emails; building/updating PowerPoint briefs, Excel files and Word documents.</li><li>Ability to work within an organization’s chain of command and interact appropriately with individuals at all levels, including those at very senior levels.</li></ul> Preferred Qualifications:<ul><li>Prior DOD and/or NGA experience working in a related field. </li><li>Prior experience working with the military and understanding of the military services. </li><li>Proficient working knowledge of the following corporate applications: </li><li><ul><li>PeopleSoft </li><li>Defense Travel System (DTS) with knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR) </li><li>NGA Central Electronic Routing and Tasking System (N-CERTS) </li><li>SharePoint </li></ul></li><li>Possesses a working knowledge of the NGA internal coordination and approval processes. </li><li>Working knowledge of Access database </li><li>Proficient with NGA correspondence manual </li><li>Working knowledge of NGA’s Records Management requirements </li><li>A working level understanding of NGA corporate processes </li><li>Prior schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; and this include teleconferences.</li><li>Working knowledge of Microsoft Excel and Access </li></ul>#LI-JH1<h2>Company Overview</h2>Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support. Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Established in 1997, Odyssey Systems Consulting Group, Ltd. is a leading provider of management, analytical, and technical support services for government and private-sector customers. Odyssey delivers innovative solutions in response to complex and challenging customer requirements.
Our portfolio of successful projects demonstrates our ability to efficiently plan, staff, and manage efforts of all scopes and sizes. Our employees provide tailored functional expertise in technology, engineering, and management principles. We offer vast experience in acquisition strategy development and document generation; source selection support; cost, schedule, and performance management; systems engineering and analysis; risk management; cost/benefit and earned value analysis; computer-based training development; communication planning and operations; and lifecycle sustainment and product support. Odyssey also offers research and acquisition support services to the DoD medical domain, leading DoD medical mission support through several prime services contracts.
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A six-time Inc. 5000 honoree, Odyssey has earned recognition on the 2019 Inc. 5000 as one of the most successful companies in America. In Inc.’s annual guide to the 5,000 fastest-growing privately held companies in the U.S., we were ranked #162 in the Government Services category, delivering a wide range of services to DoD customers and beyond.
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Administrative Jobs

Fisher Investments

Cyclonaire Corp.

Adecco

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Adecco

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Odyssey Systems Consulting Group, Ltd.